Manitoba Administrative assistant Jobs – 148 Openings This Week

Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- $25–$35 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Designated paid holidays
Quick apply
Administrative Assistant
Red's Septic Services Ltd. —Thompson, MB
- $20–$28 an hour
- Full-time
- Administrative experience
- Supervising experience
- Team management
Quick apply
Administrative Assistant/Receptionist
G S Homes —West St Paul, MB
- $40,000–$45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Post Office Assistant - Term
Canada Post Corp —Wabowden, MB
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Administrative Assistant
1484367 Alberta Ltd —Winnipeg, MB
- $17–$19 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
Post Office Assistant - Term
Canada Post Corp —Lynn Lake, MB
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Executive Assistant
HyLife —Steinbach, MB
- From $53,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Executive Assistant
HUB Technology Solutions Ltd —Winnipeg, MB
- $20–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Marketing Administrative Assistant (7-Month Term)
Barkman Concrete —Steinbach, MB
- Temporary
- Marketing
- Customer service
- Bachelor's
- Store discount
- Disability insurance
6d
Administrative Assistant
Communities Economic Development Fund —Thompson, MB
- From $46,716.23 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Vision care
Quick apply
5d
Post Office Assistant - Term
Canada Post Corp —Cross Lake, MB
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Post Office Assistant - Term
Canada Post Corp —McCreary, MB
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
Medical Office Assistant
Marion Medical Center —Winnipeg, MB
- From $17 an hour
- Weekends as needed
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Administrative Assistant
Golden West Broadcasting —Winkler, MB
- $40,000–$43,000 a year
- Full-time
- Microsoft Word
- Google Suite
- English
- Disability insurance
- Dental care
Quick apply
13d
Administrative Assistant
First Onsite —Winnipeg, MB
- Full-time
- Microsoft Office
- High school diploma or GED
- Accounting
- Dental care
Quick apply
Remote: Administrative Coordinator/Assistant
Staffmax —Winnipeg, MB
- $22 an hour
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
Quick apply
2d
Dental Administrative Assistant
Staffmax —Winnipeg, MB
- Monday to Friday
- Customer service
- Organizational skills
- Communication skills
- Dental care
Quick apply
6d
Executive Assistant to CEO
WeMovePeople —Winnipeg, MB
- $85,000–$100,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant
Aplin —Winnipeg, MB
- Monday to Friday
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
14d
Administrative Assistant
Imperial Cabinet —Winnipeg, MB
- $21–$26 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
5d

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

Quick apply

Job details

Permanent | Full-time
$25–$35 an hour

Qualifications

Accounting software
Filing
Construction management software
English
Microsoft Office
Administrative experience
Human resources
QuickBooks
Payroll
Construction
Office management
Microsoft Project
Bookkeeping
Communication skills
Time management
Office experience

Full job description

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in manitoba

Construction Office & Safety Administrator

Administrative Assistant

Administrative Assistant/Receptionist

Post Office Assistant - Term

Administrative Assistant

Post Office Assistant - Term

Executive Assistant

Executive Assistant

Marketing Administrative Assistant (7-Month Term)

Administrative Assistant

Post Office Assistant - Term

Post Office Assistant - Term

Medical Office Assistant

Administrative Assistant

Administrative Assistant

Remote: Administrative Coordinator/Assistant

Dental Administrative Assistant

Executive Assistant to CEO

Executive Assistant

Administrative Assistant

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