Mississauga, On Executive assistant to the president & ceo Jobs – 7 Openings This Week

Executive Assistant to the President & CEO
LGCS Management —Greater Toronto Area, ON
- $70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
3d
Executive Assistant
EL Productions Ltd. —Mississauga, ON
- $62,000–$70,000 a year
- Full-time
- Hybrid work
- Organizational skills
- Business
- Communication skills
Quick apply
11d
Senior Governance Specialist and Executive Assistant
Mohawk Medbuy Corporation —Burlington, ON
- $82,921–$112,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Dental care
Quick apply
11d
Associate Vice President
Humber —Etobicoke, ON
- From $162,037 a year
- Full-time
- Finance
- Master's degree
- Analysis skills
Assistant Vice President, Solution Engineering
State Street —Toronto, ON
- $91,000–$140,500 a year
- Full-time
- Azure
- Computer Science
- Engineering
Alpha Global Testing, - Middle-Office / Front-Office AVP
State Street —Toronto, ON
- $91,000–$140,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management

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Executive Assistant to the President & CEO

LGCS Management
Greater Toronto Area, ON

Quick apply

Job details

Full-time
$70,000 a year
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
DEC
Microsoft Office
Administrative experience
Organizational skills
Business
Associate's degree
Communication skills
Time management

Full job description

Position Summary:

The Executive Assistant to the President & CEO is responsible for providing high-level administrative, operational, and personal support to the President & CEO. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring the smooth day-to-day operation of executive functions. The Executive Assistant will coordinate meetings, manage permits and licensing documentation, oversee billing and invoices, assist with personal and business-related tasks, and act as a liaison between the President & CEO and internal and external stakeholders.Key ResponsibilitiesExecutive & Administrative Support

Manage the President & CEO's calendar, appointments, and daily schedule.
Coordinate and schedule internal and external meetings.
Prepare meeting agendas, presentations, and supporting documents.
Take meeting minutes and follow up on action items.
Screen phone calls, emails, and correspondence on behalf of the President & CEO.
Handle confidential information with professionalism and discretion.

Billing & Financial Administration

Review and organize invoices and billing documents.
Coordinate payments with the finance department.
Track due dates and ensure timely processing of invoices.
Maintain organized financial and administrative records.
Assist with expense tracking and reimbursements.

Permits, Licensing & Compliance

Coordinate permit applications and renewals.
Track licensing deadlines and required documentation.
Liaise with municipalities, contractors, consultants, and government agencies.
Maintain records of permits, inspections, and compliance documents.

Meeting & Project Coordination

Schedule executive meetings and board meetings.
Coordinate travel arrangements and itineraries when required.
Follow up with contractors, vendors, consultants, and business partners.
Assist in managing special projects assigned by the President & CEO.
Ensure project deadlines and deliverables are tracked and completed.

Personal Executive Support

Assist with personal appointments and scheduling.
Coordinate personal travel, reservations, and errands when required.
Manage confidential personal documentation.
Handle miscellaneous personal administrative tasks while maintaining complete confidentiality.

Communication & Relationship Management

Serve as the primary point of contact for executive inquiries.
Communicate professionally with clients, government agencies, vendors, and stakeholders.
Draft letters, emails, reports, and executive correspondence.
Maintain positive professional relationships with internal and external contacts.

Record Management

Maintain organized electronic and physical filing systems.
Prepare reports and executive summaries.
Ensure important documents are stored securely and easily accessible.

Qualifications

Postsecondary education in Business Administration, Office Administration, or a related field is preferred.
Minimum 3 years of executive administrative experience.
Experience supporting senior executives is considered an asset.
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
Excellent verbal and written communication skills.
Exceptional organizational and time management skills.
Ability to prioritize multiple tasks in a fast-paced environment.
High level of discretion and confidentiality.
Strong problem-solving and decision-making abilities.

Core Competencies

Executive-level professionalism
Organization and planning
Time management
Confidentiality and integrity
Communication skills
Attention to detail
Initiative and accountability
Relationship management
Adaptability
Project coordination

Working RelationshipsThis position works closely with:

President & CEO
Finance Department
Operations Team
Human Resources
Property Managers
Contractors and Consultants
Government and Municipal Agencies
Vendors and Service Providers

Pay: $70,000.00 per year

Benefits:

Company events
Dental care
On-site parking
Vision care

Education:

DCS / DEC (preferred)

Experience:

Administrative: 3 years (required)

Willingness to travel:

50% (required)

Work Location: In person

Quick apply

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executive assistant to the president & ceo jobs in mississauga, on

Executive Assistant to the President & CEO

Executive Assistant

Senior Governance Specialist and Executive Assistant

Associate Vice President

Assistant Vice President, Solution Engineering

Alpha Global Testing, - Middle-Office / Front-Office AVP

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