Montréal Qc Assistant / assistant(e) administrative Jobs – 15 Openings This Week

Coordonnateur(trice) Junior / Junior Operations & Project Coordinator
BMG BRANDS INC. —Anjou, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Administrative Assistant
McGill University —Montréal, QC
- $33.05–$40.97 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Paid time off
3d
Administrative Assistant
G Mining Services —Brossard, QC
- Monday to Friday
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Profit sharing
- Work from home
Catalog Sales Assistant
Cintas —Boucherville, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Designated paid holidays
Executive Assistant (Montreal)
Zurich Insurance —Montréal, QC
- $65,000–$85,000 a year
- Bilingual
- English
- Microsoft Office
Receptionist/Sales Assistant
Safe Engineering Services & technologies ltd. —Laval, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Proofreader/Text Processing Assistant (Chinese), LPC
United Nations Development Programme (UNDP) —Montréal, QC
- $53,996 a year
- Overtime
- Bilingual
- Spanish
- English
10d
Spécialiste bilingue des services aux patients – Hub (PSS Hub) / Bilingual Hub Patient Services Specialist (Hub PSS) 12-Month Contract
McKesson —Saint-Laurent, QC
- $42,500–$70,900 a year
- Contract
- Bilingual
- CRM software
- Customer service
3d
Administrative Assistant, Audio and Radio Division (French Services) (Telework/Hybrid)
CBC/Radio-Canada —Montréal, QC
- Full-time
- Remote
- English
- Administrative experience
- Communication skills
5d
Administrative Assistant (French Services) (Telework/Hybrid)
CBC/Radio-Canada —Montréal, QC
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- English
1d
Gestionnaire immobilier adjoint(e) / Assistant Property Manager
JLL —Montréal, QC
- Bilingual
- Customer service
- Writing skills
Assistant Sales Manager
Safe Engineering Services & technologies ltd. —Laval, QC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Assistant, Mortgage Specialist
Royal Bank of Canada —Montréal, QC
- Full-time
- Remote
- Bilingual
- English
- Computer skills
4d

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Property Administrative Assistant (On-Site) - Scarborough
Sterling Karamar Property Management —Toronto, ON
Ensure effective and precise electronic filing of all relevant documents. Prepare bank deposits and ensure proper filing of receipts.
$50,000–$60,000 a year
Quick apply
Account Sales Representative
Sentient HR Services Inc. —Markham, ON
This role is focused on generating new childcare centre partnerships, building strong local relationships, and promoting Sentient as the trusted staffing…
$60,000 a year
Quick apply
5d

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Coordonnateur(trice) Junior / Junior Operations & Project Coordinator

BMG BRANDS INC.
Anjou, QC

Quick apply

Job details

Full-time
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Slack
Filing
Microsoft Office
Administrative experience
Communication skills
Time management

Full job description

Coordonnateur(trice) junior – Opérations et gestion de projets

Sommaire du poste

Nous sommes à la recherche d'un(e) Coordonnateur(trice) junior – Opérations et gestion de projets hautement organisé(e), proactif(ve) et soucieux(se) du détail afin de soutenir notre équipe de direction et de contribuer au bon déroulement des opérations quotidiennes.

Responsabilités:

Soutien exécutif et administratif
Gestion de projets et suivi des tâches
Coordination des équipes
Documentation et organisation
Communication et suivi

Qualifications

Expérience en administration, coordination de projets, soutien administratif de direction ou opérations.
Excellentes aptitudes en organisation et en gestion du temps.
Excellentes habiletés de communication, tant à l'écrit qu'à l'oral.
Excellentes compétences en prise de notes et en documentation.
Capacité à gérer simultanément plusieurs priorités.
Grand souci du détail et de l'exactitude.
Aisance à travailler dans un environnement dynamique où les priorités évoluent rapidement.
Personne autonome, proactive et fiable.

Compétences techniques

Microsoft Office (Excel, Word, Outlook et PowerPoint)
Google Workspace
Outils de gestion de projets
Microsoft Teams, Zoom et Slack
Expérience dans la gestion de feuilles de calcul et de tableaux de suivi de projets

Expérience souhaitée

Une expérience dans les secteurs du vêtement, des licences de marques, de la mode ou des produits de consommation constitue un atout.
Expérience auprès de membres de la haute direction ou d'équipes de direction.

Junior Operations & Project Coordinator

Job Overview

We are seeking a highly organized, proactive, and detail-oriented Junior Operations & Project Coordinator to support our executive team and help keep day-to-day operations running efficiently. This role is responsible for tracking projects, following up with internal teams and consultants, documenting meetings, maintaining task lists, and ensuring deadlines are met.

The ideal candidate thrives in a fast-paced apparel and licensing environment, enjoys keeping projects organized, and is comfortable communicating with executives, consultants, designers, and cross-functional teams. This position plays a key role in ensuring accountability, improving communication, and keeping projects moving forward.

Responsibilities:

Executive & Administrative Support

Attend executive and management meetings, taking detailed meeting notes and documenting action items.
Prepare and distribute meeting summaries with clear responsibilities and deadlines.
Manage executive task lists and ensure follow-up on outstanding action items.
Assist with scheduling meetings, calendar coordination, and recurring weekly team check-ins.

Project & Task Management

Create and maintain project trackers, status reports, and task management spreadsheets.
Monitor project timelines and ensure deadlines are being met.
Follow up regularly with employees, consultants, and department leads regarding project status.
Escalate delays, risks, or roadblocks to management when necessary.
Ensure all project updates are accurately documented and communicated.

Team Coordination

Coordinate communication between executives, designers, consultants, licensing teams, production, and other departments.
Schedule recurring status meetings with internal teams and external consultants.
Keep management informed of project progress through regular updates.
Ensure all team members remain accountable for assigned responsibilities.

Documentation & Organization

Maintain organized records of meeting notes, project documents, approvals, and correspondence.
Create organized filing systems for internal documentation.
Develop trackers and reports that provide visibility into project progress and outstanding tasks.
Assist with documenting internal processes and standard operating procedures.

Communication & Follow-Up

Send professional follow-up emails after meetings outlining next steps and deadlines.
Follow up with team members regarding incomplete tasks or outstanding deliverables.
Communicate professionally with internal departments and external partners.
Help ensure projects stay on schedule by proactively checking in with stakeholders.

Qualifications

Administrative, project coordination, executive assistant, or operations experience.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Excellent notetaking and documentation skills.
Ability to manage multiple priorities simultaneously.
Strong attention to detail and accuracy.
Comfortable working in a fast-paced environment with changing priorities.
Self-motivated, proactive, and dependable.

Technical Skills

Microsoft Office (Excel, Word, Outlook, PowerPoint)
Google Workspace
Project management tools
Microsoft Teams, Zoom, and Slack
Experience maintaining spreadsheets and project trackers

Preferred Experience

Experience working in the apparel, licensing, fashion, or consumer products industry is considered an asset.
Experience supporting executives or senior leadership teams.

Key Attributes

Highly organized and detail-oriented
Strong follow-up and accountability skills
Excellent multitasking abilities
Professional and confident communicator
Problem solver with a proactive mindset
Ability to maintain confidentiality
Team player with a positive attitude
Comfortable working with executives and cross-functional teams

Work Location: In person

Quick apply

Refine Your Search

assistant / assistant(e) administrative jobs in montréal qc

Coordonnateur(trice) Junior / Junior Operations & Project Coordinator

Administrative Assistant

Administrative Assistant

Catalog Sales Assistant

Executive Assistant (Montreal)

Receptionist/Sales Assistant

Proofreader/Text Processing Assistant (Chinese), LPC

Spécialiste bilingue des services aux patients – Hub (PSS Hub) / Bilingual Hub Patient Services Specialist (Hub PSS) 12-Month Contract

Administrative Assistant, Audio and Radio Division (French Services) (Telework/Hybrid)

Administrative Assistant (French Services) (Telework/Hybrid)

Gestionnaire immobilier adjoint(e) / Assistant Property Manager

Assistant Sales Manager

Assistant, Mortgage Specialist

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