Nanaimo, Bc Executive assistant Jobs – 2 Openings This Week

Executive Assistant
Island Genetics —Ladysmith, BC
- $30–$40 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
9h

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Executive Assistant

Island Genetics
Ladysmith, BC

Quick apply

Job details

Part-time | Full-time
$30–$40 an hour
9 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
QuickBooks
Data entry
Organizational skills
Computer skills
Clerical experience
Business
German
Office experience

Full job description

Job Summary

We are seeking a detail-oriented, organized and trustworthy Administrator to support our office operations. You will be working directly with the Head of Quality and the CEO to take some work off their plate. The ideal candidate is flexible and able to handle a wide variety of tasks from accounting, quality support work and shipping logistics. This role will likely morph into a higher level role as the company expands operations over the next few years.

Responsibilities

General administrative duties including but not limited to:

- Assist with employment contract & new hires

- Accounting - payroll, general book keeping, AP, AR, Loading bills, creating invoices, executing payments, managing spreadsheets for cultivator and distribution partners

- Marketing materials - website management, adding information and products to website, cordinating of marketing materials for international market and domestic, labels for international market, sales sheets for UK, Germany and Canada, email marketing blasts, cordinating with translator for website and sales sheets for German market, writing product descriptions

- Ordering - office supplies, grow materials, processing materials, packaging

- Managing Inventory

- High level export & shipping management
- Coordinationg which lots & qty. are selling to which country
- Filing Import permits
- Filing Export permits
- Coordination of Permit Gantt chart

- Receive inventory and maintain accurate records in Elevated Signals
Coordinate BCLDB, B2B, and export shipments.
Prepare shipping documentation, including BOLs, packing lists, commercial invoices, manufacturer declarations, AWBs, and CoAs.
Coordinate with the QAP to ensure regulatory compliance and shipment readiness.
Palletize and release shipments to transportation providers.
Prepare weekly BCLDB sales reports.
Coordinate processing schedules and support operational planning.

Qualifications

Proven clerical or administrative experience in an office setting
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with QuickBooks or similar bookkeeping software is preferred
Strong computer skills with the ability to learn new software quickly
Excellent organizational skills with attention to detail and accuracy in data entry and proofreading
Ability to manage multiple tasks efficiently in a fast-paced environment
Prior experience in regulated cannabis or pharma is ideal but not required
Undergrad degree in the realm of business, or sciences is preferred

Pay: $30.00-$40.00 per hour

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: Hybrid remote in Ladysmith, BC

Quick apply

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