North Bay On Administrative Jobs – 35 Openings This Week

Real Estate Administrator
Realty Executives Local Group Inc. Brokerage —North Bay, ON
- $22–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Personal Assistant to CEO
Madigan Properties —North Bay, ON
- $40,045.83–$50,547.75 a year
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick apply
6d
Administrative Coordinator
YMCA of Northeastern Ontario —North Bay, ON
- $45,000–$48,000 a year
- Full-time
- Hybrid work
- Bilingual
- CPR Certification
- Customer service
- Mileage reimbursement
- Disability insurance
Quick apply
12d
Registrar - Full-Time Administration
Canadore College —North Bay, ON
- $141,161–$158,806 a year
- Full-time
- Word processing
- Writing skills
- Finance
Quick apply
2d
Admin Support
Near North Lab —North Bay, ON
- From $17.60 an hour
- Full-time
- Customer service
- Windows
- Microsoft Office
Quick apply
12d
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Business
- Communication skills
- Dental care
Quick apply
Unit Clerk (Madoc)
Clare McFaul LTC (Centre Hastings) LP. —Ontario
- $23.44–$27.69 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Business
Quick apply
Business Services Manager (Desseronto)
MBQ LTC Home —Ontario
- $56,000–$83,000 a year
- Full-time
- Administrative experience
- Business
- Communication skills
- Dental care
Quick apply
3d
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Bilingual Administrative Assistant
Hands TheFamilyHelpNetwork.ca —North Bay, ON
- $23.13–$28.14 an hour
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Experiential Learning - Non-Academic Requirements Assistant (Leave Replacement)
Canadore College —North Bay, ON
- $29.83 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Office Admin Assistant
AG Power Inc —North Bay, ON
- $17.79–$24.00 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
6d
Health Care Receptionist
North Bay Indigenous Hub —North Bay, ON
- $47,242.97–$50,875.50 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
Quick apply
9d
Administrative Assistant
EnGlobe Corp. —North Bay, ON
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Employee assistance program
3d
Experiential Learning - Placement Coordinator (Leave Replacement)
Canadore College —North Bay, ON
- $32.10 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
4d
Student Centre Administrator
Nipissing University Student Union —North Bay, ON
- $20.30 an hour
- Part-time
- Google Suite
- Customer service
- Public speaking
Quick apply
6d
Receptionist
Mani Pedi Plus —North Bay, ON
- From $18 an hour
- Full-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
9d
Receptionist
BDO —North Bay, ON
- $35,000–$56,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Data entry
- Paid time off
6d
Dental Receptionist/ apply only if you have dental experience
Northern Dental Specialty Group —North Bay, ON
- From $28 an hour
- Part-time
- High school diploma or GED
- Bachelor's
- Organizational skills
Quick apply

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Real Estate Administrator

Realty Executives Local Group Inc. Brokerage
North Bay, ON

Quick apply

Job details

Permanent | Full-time
$22–$25 an hour
5 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Communication skills
Adobe Acrobat
Time management

Full job description

Real Estate Administrator

Job Type: Full-Time

Location: North Bay, ON

Salary: $22.00–$25.00 per hour (based on experience)

Expected Hours: 35–40 hours per week

Work Location: In Person

About Us: We are a busy and growing real estate brokerage committed to delivering exceptional service to our clients and providing outstanding support to our Realtors® and Brokers. We are seeking a highly organized, detail-oriented, and proactive Real Estate Administrator to join our team. This role is ideal for someone who enjoys a fast-paced environment, thrives on organization, and takes pride in ensuring the smooth operation of a successful real estate office.

Key Responsibilities

Real Estate Administration

Review listing documents for accuracy and activate new listings.
Process listing amendments, suspensions, cancellations, and other listing-related documentation.
Review, and organize contracts and transaction documents.
Prepare lawyer packages for firm real estate agreements.
Accept deposits and issue receipts when required.
Assist with transaction administration, Checklist completion, lawyer correspondence, and commission statement preparation (excluding bookkeeping and trust account responsibilities).
Ensure compliance with brokerage policies, procedures, and real estate regulations.
Maintain accurate, organized, and up-to-date files and transaction records.

Office Administration

Welcome clients and visitors with a professional and friendly attitude.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Maintain and update the Duty Log, Key Book, and Closing Room Book.
Monitor and replenish office supplies and ensure office equipment remains operational.
Coordinate with external vendors for meetings, training sessions, and office events.
Maintain a clean, organized, and professional office environment.
Perform general administrative duties and other tasks as assigned. Agent & Brokerage Support
Provide administrative support to Realtors® and Brokers as needed.
Assist agents with MLS®, Webforms®, technology questions, and general brokerage procedures.
Assist in onboarding new Realtors®, including office orientation, MLS® setup, business card orders, headshot coordination, sign orders, and office policies.
Learn the responsibilities of other administrative team members to ensure seamless office operations (excluding trust accounts, bookkeeping, bank reconciliations, and bill payments).
Help maintain a positive, respectful, and collaborative workplace culture.

Marketing & Social Media

Manage the brokerage's social media platforms, including Facebook, Instagram, and the company website.
Create engaging social media posts, announcements, and marketing materials.
Share and promote Realtors' listings, achievements, and community involvement.
Create and update property listings, Open House posts and marketing materials.
Adapt quickly to changing priorities and last-minute marketing or social media requests. Events & Special Projects
Assist with planning office meetings, training sessions, the annual Holiday Party, and Agent Awards Ceremony.
Identify opportunities to improve office procedures and administrative efficiency.

Qualifications

Previous administrative experience is required; real estate administration experience is strongly preferred.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
Experience using MLS®, Lone Wolf, Webforms®, or other real estate software is considered a strong asset.
Excellent organizational, multitasking, and time management skills.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Professional, dependable, and customer-service focused.
Ability to work independently and collaboratively within a team.
Comfortable working in a fast-paced environment with changing priorities and deadlines.
Ability to adapt quickly to an ever-changing workload, including urgent requests and last-minute social media or marketing updates.
Familiarity with real estate terminology, transactions, and brokerage operations is an asset.
Ability to maintain confidentiality and handle sensitive information with discretion.  Self-motivated with a proactive attitude and a continuous focus on improving office processes and efficiency.

What We're Looking For

The ideal candidate is organized, resourceful, and enjoys being the backbone of a busy real estate office. You are proactive, adaptable, and capable of managing multiple priorities while maintaining exceptional attention to detail. You enjoy supporting others, solving problems, embracing new technology, and contributing to a healthy, collaborative work environment. As the real estate industry and technology continue to evolve, responsibilities may be modified or expanded to meet the changing needs of the brokerage.

What We Offer

Competitive compensation of $22.00–$25.00 per hour, based on experience.
Full-time, in-person position (35–40 hours per week).
Supportive, collaborative, and team-oriented work environment.
Stable employment with a respected and growing real estate brokerage.
Opportunity to develop professionally in a dynamic and rewarding industry.

If you are a proactive, organized professional who enjoys working in a fast-paced environment, we'd love to hear from you. Apply today by submitting your resume and cover letter.

Only qualified candidates selected for an interview will be contacted.

Pay: $22.00-$25.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in north bay on

Real Estate Administrator

Personal Assistant to CEO

Administrative Coordinator

Registrar - Full-Time Administration

Admin Support

Executive Director (Administrator) (Orillia)

Business Services Manager (Orillia)

Unit Clerk (Madoc)

Business Services Manager (Desseronto)

Unit Clerk (Orillia)

Bilingual Administrative Assistant

Experiential Learning - Non-Academic Requirements Assistant (Leave Replacement)

Office Admin Assistant

Health Care Receptionist

Administrative Assistant

Experiential Learning - Placement Coordinator (Leave Replacement)

Student Centre Administrator

Receptionist

Receptionist

Dental Receptionist/ apply only if you have dental experience

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