Nova Scotia Resources administrator Jobs – 54 Openings This Week

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Facility and Care Manager
GEM Health Care Group —Canso, NS
- Full-time
- Maintenance
- Research
- Bachelor's
Quick apply
Human Resources & Payroll Administrator
Lightfoot & Wolfville Vineyards —Wolfville, NS
- $55,000–$70,000 a year
- Overtime
- Recruiting
- Organizational skills
- Business
- Designated paid holidays
- Dental care
Quick apply
19h
Manager, Quality & Risk - Facility Resource
GEM Health Care Group —Halifax, NS
- Full-time
- Nursing
- Supervising experience
- Travel
- Dental care
- Employee assistance program
Quick apply
Facility Manager
Confidential —Halifax, NS
- Full-time
- Bachelor's
- Team management
- Budgeting
- Dental care
- Employee assistance program
Quick apply
Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Full-time
- Nursing
- Bachelor's
- Travel
- Disability insurance
- Dental care
Quick apply
Network & Infrastructure Administrator
PSA Halifax —Halifax, NS
- Full-time
- System design
- Maintenance
- Mentoring
- Dental care
Quick apply
15h
Project Administrator - Security Solutions (Capital Projects)
Convergint Technologies Ltd —Dartmouth, NS
- Microsoft Powerpoint
- Microsoft Word
- Research
- Designated paid holidays
- Dental care
Quick apply
Coating Application Specialist/Bridge Painter
Liberty Blastech JV, ULC —Dartmouth, NS
- From $36.40 an hour
- Full-time
- English
- High school diploma or GED
- Quality Control
Quick apply
Benefits Specialist
Right Traffic —Dartmouth, NS
- $70,000–$90,000 a year
- Full-time
- Customer service
- Microsoft Office
- Bachelor's
- Dental care
- Vision care
Quick apply
14d
Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Bachelor's
- Human resources
- Dental care
- Paid time off
Senior Developer, ServiceNow CSM - EN 395
Export Development Canada | Exportation et développement Canada —Halifax, NS
- $96,557–$128,743 a year
- Full-time
- Hybrid work
- Azure
- Computer Science
- Software troubleshooting
- Relocation assistance
Quick apply
1d
Senior Business Systems Analyst, ServiceNow CSM - EN 125
Export Development Canada | Exportation et développement Canada —Halifax, NS
- $96,557–$128,743 a year
- Full-time
- Hybrid work
- Computer Science
- Software troubleshooting
- Salesforce
- Relocation assistance
Quick apply
1d
Payroll Administrator
Halifax Regional Centre for Education —Halifax, NS
- From $30.31 an hour
- Microsoft Word
- Microsoft Outlook
- Business
1d
Human Resources Administrator
Dexel Developments/Paramount Management —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Outlook
- Human resources
12d
Human Resources Administrator
Paramount Management —Halifax, NS
- Microsoft Word
- Microsoft Outlook
- Administrative experience
9d
Project Administrator
Valard Construction —Port Hawkesbury, NS
- $60,000–$80,000 a year
- Full-time
Quick apply
1d
Occupational Health, Wellness & Safety Administrator
Medavie —Dartmouth, NS
- Full-time
- Word processing
- Writing skills
- English
8h
Medical Administrator
Paqtnkek —Guysborough, NS
- Full-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
10d
Branch Administrator
Ainsworth Inc. —Halifax, NS
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
Quick apply

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$45,000–$65,000 a year

Qualifications

Cost management
Record keeping
Recruitment coordination support
System administration
Supplier management experience
Enterprise software
Workplace safety policies
ATS
Administrative support experience
Administrative and business operations experience
Administrative experience
Revit
Continuous improvement
Decision making
Report and presentation preparation
Written report writing
Vendor relationship management
Organizational skills
IT
HRIS
Purchase order processing
Office management
AI
Document management
Business
Autodesk
ProCore

Full job description

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

Refine Your Search

resources administrator jobs in nova scotia

Office Manager & Systems Coordinator

Facility and Care Manager

Human Resources & Payroll Administrator

Manager, Quality & Risk - Facility Resource

Facility Manager

Infection Prevention, Control and Clinical Resource Manager

Network & Infrastructure Administrator

Project Administrator - Security Solutions (Capital Projects)

Coating Application Specialist/Bridge Painter

Benefits Specialist

Human Resources Administrator

Senior Developer, ServiceNow CSM - EN 395

Senior Business Systems Analyst, ServiceNow CSM - EN 125

Payroll Administrator

Human Resources Administrator

Human Resources Administrator

Project Administrator

Occupational Health, Wellness & Safety Administrator

Medical Administrator

Branch Administrator

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