Orangeville, On Administrative Jobs – 43 Openings This Week

Tendering/Contracts Clerical Assistant
S. Burnett & Associates Limited —Orangeville, ON
- $60,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
Chris Ringenberg —Shelburne, ON
- $19–$24 an hour
- Part-time
- Word processing
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Business
- Communication skills
- Dental care
Quick apply
NetSuite Financial Administrator
Tire Discounter Group Inc. —Orangeville, ON
- $120,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- ERP systems
- Mileage reimbursement
- Dental care
Quick apply
2d
Unit Clerk (Madoc)
Clare McFaul LTC (Centre Hastings) LP. —Ontario
- $23.44–$27.69 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Business
Quick apply
Dental Admin/Team Lead
Same Day Dental —Erin, ON
- Up to $28 an hour
- Full-time
- Bachelor's
- In-person
- Epic
- Dental care
Quick apply
3d
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Receptionist (Vacation Leave Cover)
Nova Staffing Inc —Orangeville, ON
- $19–$20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Medical Secretary
Erin Diagnostic Imaging —Erin, ON
- $17.60–$22.50 an hour
- Part-time
- Medical office experience
- English
- Microsoft Office
Quick apply
School Age Director
YMCA of Southwestern Ontario —Ontario
- From $32.52 an hour
- Full-time
- Childcare
- CPR Certification
- Supervising experience
Quick apply
6d
Accounting and Payroll Administrator
Roto-Mill Inc. —Orangeville, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Excel
- Organizational skills
- Construction experience
- Disability insurance
- Dental care
Quick apply
6d
Administrative Assistant
The Salvation Army —Orangeville, ON
- $42,042–$63,063 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Heavy lifting
2d
Senior Decision Support Analyst - Full-time
Headwaters Health Care Centre —Orangeville, ON
- $88,822–$104,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Clinic Coordinator
The Wellness Lab —Orangeville, ON
- From $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
21h
Front Desk Administrator
Tooth Buds Dentistry —Orangeville, ON
- $21–$26 an hour
- Part-time
- Microsoft Word
- English
- Bachelor's
- Dental care
Quick apply
Registration Clerk
The Macula Clinic —Orangeville, ON
- $19–$21 an hour
- Part-time
- Bilingual
- Word processing
- Medical office experience
- Flexible schedule
Quick apply
8d
Ward Clerk - Part-time (Ambulatory Care)
Headwaters Health Care Centre —Orangeville, ON
- $29.36–$29.99 an hour
- Part-time
- Microsoft Office
- Organizational skills
- Computer skills
5d
Unit Clerk - Full-Time
Avalon Care Centre —Orangeville, ON
- $39,132 a year
- Full-time
- High school diploma or GED
- Computer skills
- In-person
- Dental care
8d
Accounts Receivable & Customer Service Administrator
Holmes Agro —Amaranth, ON
- $22–$24 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d

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Tendering/Contracts Clerical Assistant

S. Burnett & Associates Limited
Orangeville, ON

Quick apply

Job details

Permanent | Full-time
$60,000–$70,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Engineering
Post-secondary education
Filing
DEC
Microsoft Office
Administrative experience
Contracts
Construction experience
Clerical experience
Associate's degree
Communication skills
Adobe Acrobat
Time management

Full job description

S. Burnett & Associates Limited (SBA) is an established engineering and environmental consulting firm that has built a reputation for delivering professional project management and consultation services for Municipal, First Nation, and private sector clients. SBA is a company that values community, attention to our client’s needs, and excellence in our services. We strive to create a positive work/life balance to appreciate the hard work of our employees and provide a welcoming, encouraging, and inclusive work environment. At SBA, you will have the opportunity to work with a team of professionals who contribute to meaningful projects for communities across Ontario.

SBA is currently accepting resumes for a Tendering/Contracts Clerical Assistant on our Administration team. We are looking for a dynamic individual with a strong clerical background with an emphasis on construction and contracts to join our team full-time in this new position. Working at SBA can be a fast-paced environment that requires collaboration and engagement from multiple disciplines throughout project development. The successful candidate should be a self-starter, have exceptional verbal, written, and clerical skills, as well as be able to effectively provide administrative support utilizing various programs and software. SBA provides a hybrid environment, with both work-from-home and office attendance as required.

Responsibilities:

Provide direct clerical and administrative support to the Contracts and Construction Management team and Contact Administrator(s).
Create, organize, update, and maintain project documentation for Request for Tenders, Request for Proposal or Quotation, payment certificates, construction minutes of meeting, reports, letters, and other correspondence as necessary.
Preparation of Front-End Tender documentation, compile and format specifications, and edit key information from tender documents and contracts.
Assisting with collating and finalization and execution of contract documents and Issued for Construction documentation.
Create and maintain document controls and branding, project folders, and organize documents according to company protocol to ensure all files are properly sorted and accessible.
Clerical support for construction documentation, including: Payment Certificates, Change Orders, Site Instructions, Site Inspection Reports, minutes of meeting, and other documentation as needed.
Track project deliverables and deadlines, ensuring timely completion of administrative and clerical milestones.
Help maintain accurate records of construction activities and support documentation requests.
Lead project close-out process with thorough documentation and filing.
Track post-tender projects and update Outlook calendars.
Manage logistics and calendars for internal meetings, site visits, and team schedules.
Manage multiple departmental email inboxes, escalating issues as needed.
Assist with general office coordination tasks on an as needed or requested basis.
Coordinate travel arrangements, including hotel and transportation bookings for staff, as needed.
Supporting the Office Administrator when required to assist with general administration duties including: reception, answering phones, filing, scheduling boardrooms and conference calls, and managing and receiving couriers, assist with office errands, ordering office supplies, travel planning and event coordination.
Support management with additional tasks as needed.

Qualifications:

Post-Secondary education in Office Administration or other relevant discipline and/or professional experience.
Minimum of three (3) years of experience in a clerical or administrative role focusing on executing tendering documents, and/or the tendering process.
Strong recordkeeping and archiving skills to support post-project documentation.
High level of dependability and responsiveness, strong attention to detail and task ownership.
Proficient with Microsoft Office Suite programs particularly Outlook, Excel, Word, and Teams.
Proficient with Adobe Acrobat.
Comfortable navigating tender contracts and specifications documentation.
Exceptional organizational, administrative, and time management skills.
Positive attitude and proactive problem-solving mindset.
Ability to identify opportunities for process improvements and increased efficiency.
Ability to manage multiple priorities under pressure and shifting deadlines.
Clear, professional communication skills—both written and verbal.
In-depth knowledge of Ontario design and technical specifications, standards, and guidelines (i.e. OPSS/CCDC) is considered an asset.
Familiarity using Merx and Biddingo is considered an asset.
Familiarity of NMS/OPS standards is considered an asset.
Experience supporting field teams or construction managers is considered a strong asset.
Prior experience in construction, engineering, or related industries is considered an asset.
Flexibility to assist with occasional non-construction administrative duties as needed.

What We Offer:

Competitive compensation.
Hybrid work opportunities.
Inclusive and employer paid benefits package.
Additional fitness/wellness benefits.
RRSP company matching plan.
Hiring incentive for referred and hired employees.
Yearly company events: friendly staff golf tournament, summer BBQ, Holiday party.
We actively seek to develop relationships with a broad and diversified client base in the First Nation, Municipal, and Private sectors. We work on a variety of projects throughout Ontario and maintain close relationships with our clients to provide services as their communities grow. We encourage involvement in the community and support our local communities with initiatives, events and sponsorships.

How to Apply

We are an equal opportunity employer committed to valuing diversity and inclusivity in the workplace, and we welcome resumes from all qualified candidates. SBA will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. Should you require these accommodates, please send your resume to [email protected]. SBA does not utilize Artificial Intelligence (AI) technology or programs when screening, assessing, or selecting candidates for our available positions.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Application question(s):

Are you legally entitled to work in Canada?

Education:

DCS / DEC (preferred)

Experience:

Job Related: 3 years (preferred)

Work Location: Hybrid remote in Orangeville, ON L9W 5G4

Quick apply

Refine Your Search

administrative jobs in orangeville, on

Tendering/Contracts Clerical Assistant

Administrative Assistant

Executive Director (Administrator) (Orillia)

Business Services Manager (Orillia)

NetSuite Financial Administrator

Unit Clerk (Madoc)

Dental Admin/Team Lead

Unit Clerk (Orillia)

Receptionist (Vacation Leave Cover)

Medical Secretary

School Age Director

Accounting and Payroll Administrator

Administrative Assistant

Senior Decision Support Analyst - Full-time

Clinic Coordinator

Front Desk Administrator

Registration Clerk

Ward Clerk - Part-time (Ambulatory Care)

Unit Clerk - Full-Time

Accounts Receivable & Customer Service Administrator

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