Ottawa, On Records management Jobs – 20 Openings This Week

Coordinator, Privacy & Records Management
Canadian Medical Protective Association —Ottawa, ON
- $59,400–$69,000 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
2d
Archives Administrator (L05)
Canadian Security Intelligence Service —Ottawa, ON
- $68,552–$83,389 a year
- Immediate opening
- Bilingual
- Doctoral degree
- Master's degree
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Executive Assistant
Carlington Community Health Centre —Ottawa, ON
- $27.26–$32.07 an hour
- Part-time
- English
- Microsoft Office
- Databases
Quick apply
13d
Human Resources Administrator
Ottawa Community Housing —Ottawa, ON
- $61,887.66–$77,784.30 a year
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
7d
Administrator/Senior Administrator, Public Sector Administration
BDO —Ottawa, ON
- $45,000–$88,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Paid time off
Assistant Manager, Education and Program Administration
Canadian Construction Association —Ottawa, ON
- $64,000–$68,000 a year
- Hybrid work
- Bilingual
- Marketing
- Customer service
- Dental care
9d
Sales Administrative Assistant
Richcraft Homes Ltd —Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Dental care
Quick apply
3d
Nursing Administrative Assistant - Evenings
Cardinal Creek Residence —Orleans, ON
- $55,000 a year
- Weekends as needed
- Nursing
- Microsoft Office
- High school diploma or GED
- Employee assistance program
Quick apply
Medical Office and Special Projects Support
Akausivik Inuit Family Health Team —Ottawa, ON
- $24.35–$24.61 an hour
- Weekends as needed
- Microsoft Office
- Data entry
- Medical terminology
Quick apply
Accounts Payable Administrator
Nautical Lands Management Corp. —Kanata, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Data entry
- Dental care
- Vision care
Quick apply
1d
Medical Office Assistant (Bilingual)
Pinecrest Queensway Community Health Centre —Ottawa, ON
- $23.36–$27.49 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Bilingual Medical Secretary
SEOCHC —Ottawa, ON
- $23.17–$27.59 an hour
- Full-time
- Bilingual
- Microsoft Word
- Customer service
Quick apply

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Archives Administrator (L05)
Canadian Security Intelligence Service —Ottawa, ON
If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning…
$68,552–$83,389 a year

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Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
A post-secondary degree from a program that is a minimum of three years in duration or a post-secondary diploma in health or social services from a program that…
$100,000–$135,000 a year
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Bilingual HR Administrator (Korean/English)
Pasona Canada Inc. —Whitby, ON
Bachelor's degree in Human Resources, Business Administration, or a related field. Respond to employee inquiries and provide HR administrative support.
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Coordinator, Privacy & Records Management

Canadian Medical Protective Association -
Ottawa, ON

Apply Now

Job details

Full-time
$59,400–$69,000 a year
2 days ago

Qualifications

Bilingual
French
Filing
English
Microsoft Office
Databases
Administrative experience
Organizational skills
Business
Document management systems
Communication skills

Full job description

COORDINATOR, PRIVACY & RECORDS MANAGEMENT

(Hybrid - Primary Remote in Ottawa, ON)

CONTRIBUTING TO THE CMPA

Privacy and Records Management (PRM) is a department within the Technology, Analytics and Privacy portfolio at the CMPA. The department provides governance oversight for privacy, records and information management, and artificial intelligence.

The Privacy Office takes an integrated approach to privacy by embedding privacy education, principles, and practices across the organization. Its responsibilities include managing personal information, assessing privacy risks, responding to information requests, conducting investigations, and ensuring compliance with legislative requirements. In addition, PRM is responsible for the governance framework for artificial intelligence, including program planning and the processes for AI risk assessment.

Records and Information Management (RIM) ensures that business information is properly captured, classified, managed, and disposed of in accordance with approved retention schedules. The department also includes the Library and Archives, which provide access to published and unpublished materials, research services, and educational outreach to support organizational information literacy.

In addition, PRM is responsible for the governance framework for artificial intelligence, including program planning and the processes for AI risk assessment.

POSITION OVERVIEW

The Coordinator, Privacy & Records Management provides administrative support to the Privacy and Records Management department. Responsibilities include coordinating the day-to-day activities such as monitoring and responding to privacy requests, breaches, and questions in the Privacy Officer Inbox. It also includes preparing presentations, assisting with planning, scheduling and tracking training, taking and transcribing minutes, as well as producing and distributing materials for the Privacy Operational Group and Records and Information Management.

The Coordinator, Privacy & Records Management is also responsible for logging activity, producing reports, as well as statistics. The Coordinator will have the ability to work independently and must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.

POSITION ACTIVITIES

Provides administrative support to the Privacy and Records Management department
Monitors privacy inbox and tracks all activity for statistics and trending purposes
Assesses and processes privacy requests, breaches, and complaints ensuring proper escalation, response, and follow-up as necessary
Creates and follows workflow processes and procedures to ensure consistent and continuous end-to-end program support
Liaises with the Chief Privacy Officer, Manager, Privacy & Records Management, Privacy Leads, and General Counsel when responding to privacy requests and breaches
Maintains business process integrity through timely and accurate entry into the CRM (Client Relationship Management) application and electronic filing system to capture details regarding privacy requests
Prepares documentation and correspondence that is often time sensitive and confidential
Tracks expenses in financial system and monitors budgets
Assists with updating policies, procedures, and related documentation
Actively monitors the privacy portal pages and routinely updates with new privacy content such as FAQ’s, procedures, contact information, etc.
Coordinates meetings and activities for the Privacy Operations Group, RIM, and ad hoc meetings including minute taking and distribution
Coordinates logistics for in person or virtual events
Organizes and edits corporate documentation such as Decision Support Sheets (DSS), committee work plans, quarterly and annual reports, etc.
Coordinates and schedules mandatory training for privacy and records management, monitors module completion, tracks attendees, and distributes materials and surveys
Participates in projects by attending project meetings, tracking activity, and preparing reports

EDUCATION AND EXPERIENCE

Two or three-year certificate or diploma program in a related field (i.e. Information Management, Business Administration, etc.)
A minimum of 2 years of experience providing administrative and/or program coordination support to a fast-paced organization or team
Demonstrated experience working within a high volume, deadline/emergency driven environment
Experience with various databases, electronic document management systems, and client relationship management systems
Demonstrated experience with Microsoft Office Suite, calendars, mail and courier systems
Experience with agenda preparation and minute taking
Knowledge of privacy principles, processes, and legislative requirements considered a strong asset

SKILLS AND ABILITIES

Ability to work independently, take initiative, and use sound judgment to make decisions
Experience in handling confidential and sensitive information and communicating clear messages internally and externally with an ability to maintain strict confidentiality and discretion
Proven organizational skills with the ability to determine and deal with multiple and/or competing priorities in a timely manner
Adaptable, flexible, and the ability to learn new applications and programs quickly
Highly effective communication skills (written and verbal) with the ability to interact with a high degree of professionalism with various levels of an organization as well as external stakeholders
Ability to foster collaborative working relationships with other business units (Contracts, IT, Finance, etc.)
Proactive, strong sense of urgency, and able to anticipate administrative needs
Detail-oriented with exceptional analytical and problem-solving skills
Bilingualism (English/French) an asset

POSTING DETAILS

Job type: This is a regular full-time opportunity.
This posting is for an existing vacancy.
Salary range: $59,400 to $69,000 – this role is classified as a level 6
Location: Hybrid - Primary Remote. You can work from a home-based office the majority of the time within the provinces of Ontario and Québec, with regular on-site presence at the CMPA office (1-2 days per week). If you prefer, you can choose to work out of the CMPA office in Ottawa, Ontario near the beautiful Dow’s Lake.
Skill assessment: selected candidates may be required to complete a skill assessment
Application deadline: July 27, 2026 at 4:00pm EST

The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know.

Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives.

We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

The CMPA offices, located in Ottawa, are located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation, whose presence here reaches back to time immemorial. We honour and pay our respect to these lands, and to all First Nations, Inuit and Métis Peoples throughout Turtle Island.

Apply Now

Refine Your Search

records management jobs in ottawa, on

Coordinator, Privacy & Records Management

Archives Administrator (L05)

Executive Director (Administrator) (Orillia)

Executive Assistant

Human Resources Administrator

Administrator/Senior Administrator, Public Sector Administration

Assistant Manager, Education and Program Administration

Sales Administrative Assistant

Nursing Administrative Assistant - Evenings

Medical Office and Special Projects Support

Accounts Payable Administrator

Medical Office Assistant (Bilingual)

Bilingual Medical Secretary

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