Vancouver Bc Senior executive assistant Jobs – 6 Openings This Week

Executive Assistant
Smith Legal Search —Vancouver, BC
- $90,000–$110,000 a year
- Full-time
- Microsoft Office
- In-person
- Time management
- Disability insurance
- Dental care
Quick apply
6d
Senior Administrative Assistant - Marketing
O2E Brands Inc. —Vancouver, BC
- Hybrid work
- Google Suite
- Presentation skills
- AI
- Profit sharing
- Dental care
Quick apply
Senior Administrative Assistant, Joint Clinical Committees (12 Month Contract)
Doctors of BC —Vancouver, BC
- $51,360–$64,200 a year
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
3d

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Senior Executive Assistant
Northern Alarm Protection —Richmond Hill, ON
Coordinate executive participation in industry events, conferences, and community initiatives. Research opportunities, prepare recommendations and coordinate…
$55,000–$75,000 a year
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6d

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Executive Assistant

Smith Legal Search
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$90,000–$110,000 a year
6 days ago

Qualifications

Administrative support experience
Filing
Microsoft Office
Schedule management
Records management
Stakeholder coordination
Executive support experience
Document management
Time management

Full job description

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
Experience with SEDAR+ and public-company filings is an asset
Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
Sound judgment and exceptional discretion when handling confidential and highly sensitive information
Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment

Compensation & Benefits

Base salary of $90,000–$110,000, depending on experience and qualifications
Discretionary performance-based bonus, plus ST and LT incentive
Extended health benefits
Group RRSP with employer matching from day one
4 weeks’ vacation, plus 10 paid personal/sick days
Collaborative, values-driven team with a genuine commitment to work-life balance

Pay: $90,000.00-$110,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
Paid time off
RRSP match
Stock options
Vision care

Work Location: In person

Quick apply

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senior executive assistant jobs in vancouver bc

Executive Assistant

Senior Administrative Assistant - Marketing

Senior Administrative Assistant, Joint Clinical Committees (12 Month Contract)

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