Victoria, Bc Scheduling coordinator Jobs – 40 Openings This Week

Administrative - Operations Team Member
South Island Mechanical Ltd. —Victoria, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
10d
OP Booking Clerk
Island Health —Victoria, BC
- $29.24 an hour
- Word processing
- Writing skills
- High school diploma or GED
Coordinator, Student Conduct and Case Administration - (990281.1)
University of Victoria —Victoria, BC
- $76,643–$99,674 a year
- Full-time
- Writing skills
- Microsoft Office
- Master's degree
3d
Patient Care Coordinator
Diversified Health Clinic —Victoria, BC
- $22–$28 an hour
- Part-time
- No experience needed
- Front desk
- In-person
- Paid time off
Quick apply
10d
Auxiliary Access & Daytime SART Worker
Victoria Sexual Assault Centre —Victoria, BC
- Weekends as needed
- Word processing
- Data entry
- Organizational skills
Quick apply
11d
Personal Assistant
Van Isle Olive Events —Langford, BC
- $21–$35 an hour
- Part-time
- Hybrid work
- Hospitality
- Google Suite
- Writing skills
- Work from home
- Flexible schedule
Quick apply
Accounts Receivable - Operations Team Member
South Island Mechanical Ltd. —Langford, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
2d
Project Manager
Kelly Carpet Cleaning (DBA KCC Restoration) —Victoria, BC
- $100,000–$250,000 a year
- Weekends as needed
- Carpentry
- Sales
- English
- Profit sharing
- Disability insurance
Quick apply
Project Coordinator/Engineer in Training (EIT)
Island Technical Installations —Saanichton, BC
- $65,000–$80,000 a year
- Full-time
- AutoCAD
- Engineering
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Project Coordinator
Eden Projects Ltd —Victoria, BC
- $60,000–$65,000 a year
- Full-time
- Hybrid work
- Google Suite
- Organizational skills
- Contracts
- Dental care
- Paid time off
Quick apply
3d
Food Distribution Facilitator
Quadra Village Community Centre —Victoria, BC
- $24.15 an hour
- Part-time
- Management
- Inventory control
- Word processing
- Employee assistance program
Quick apply
4d
CNC Technician, Mandarin speaking
Precise Pipe —British Columbia
- $60,000–$75,000 a year
- Full-time
- Microsoft Outlook
- Engineering
- English
- Paid time off
Quick apply
7d
Appliance Repair Technician
A.S.A.P Ventures LTD - The Appliance Experts - Authorized Service (Situated in Victoria B.C) —Victoria, BC
- $65,000–$100,000 a year
- 8 hour shift
- Schematics
- Customer service
- No experience needed
- Relocation assistance
- Dental care
Quick apply
Project Coordinator
Infracon Construction Inc. —British Columbia
- $27–$32 an hour
- Full-time
- Microsoft Outlook
- PMP
- Customer service
Quick apply
Admin - Retail - Coordinator Retail Administration Fairfield Thrifty Foods
Thrifty Foods —Victoria, BC
- Full-time
- Management
- Customer service
- Supervising experience
- Store discount
- Dental care
Quick apply
8d
Administrative Assistant
TrueTraining / Talos —Victoria, BC
- $19.75–$43.00 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- Recruiting
- Dental care
Quick apply
13d
Recreation Program Coordinator
James Bay Community Centre —Victoria, BC
- $26.00–$27.59 an hour
- Weekends as needed
- CPR Certification
- Microsoft Office
- Education
Quick apply
8d
Concierge - Casual
Optima Living —Victoria, BC
- $19.89–$22.58 an hour
- Computer literacy
- Administrative experience
- Front desk
Quick apply
Land-Based Healing Support Worker
Aboriginal Coalition to End Homelessness Society —Victoria, BC
- $28.35 an hour
- Weekends as needed
- CPR Certification
- Experience working with individuals with disabilities
- Inventory management
- Paid sick leave
Quick apply
Administrative & Customer Service Coordinator
Village Green Event Rentals Ltd —Victoria, BC
- $24–$25 an hour
- Full-time
- Hospitality
- Administrative experience
- Organizational skills
Quick apply
12d

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scheduling coordinator jobs near victoria, bc

Administrative - Operations Team Member

South Island Mechanical Ltd.
Victoria, BC

Quick apply

Job details

Permanent | Full-time
$54,000–$56,000 a year
10 days ago

Qualifications

Computer operation
Google Suite
Schedule management
Customer service orientation
MacOS
Computer skills
Customer support
Work order management
Communication skills
Client interaction
Property management
Team coordination
Office experience

Full job description

Are you ridiculously organized, great with people, and strangely satisfied by turning chaos into a perfectly coordinated schedule?

We might be looking for you.

South Island Mechanical is looking for an experienced Operations Coordinator to join our team. This is a fast-paced, hands-on role at the centre of our day-to-day service operations — coordinating technicians, clients, schedules, parts, quotes and all the moving pieces in between.

If you’re the person who notices what needs to happen before someone asks, keeps track of 17 things without losing #18, and genuinely enjoys getting things DONE... keep reading.

What You'll Do

No two days are exactly the same, but you'll be responsible for things like:

Coordinating and dispatching service calls and scheduled work
Managing and monitoring technician schedules for accuracy and completeness
Answering incoming calls and assisting clients with service requests
Working collaboratively with our Operations Team to coordinate jobs from start to finish
Preparing quotes, ordering parts and coordinating required materials
Following up on outstanding quotes and service requirements
Facilitating manufacturer and supplier warranties
Preparing and processing service invoicing
Preparing client reports, maintaining equipment checklists and asset records.
Receiving parts and updating jobs accordingly
Coordinating and maintaining the weekly on-call schedule
Liaising with property managers and contract clients to coordinate service calls, follow-ups and ongoing requirements
Maintaining accurate client and job records
Helping facilitate and organize our asset management program
Keeping clients informed and making sure the details are taken care of

In short: you help keep Operations operating.

Who We're Looking For

Organization isn't something you try to do — it's just how your brain works.

You're comfortable managing a varied workload, shifting priorities and plenty of moving pieces without losing sight of the details. You take initiative, follow things through, communicate well and are comfortable taking ownership of your work.

You're also:

Exceptionally organized and detail-oriented
Dependable, reliable and accountable
Friendly, approachable and professional
Confident communicating with clients, technicians and suppliers
Strong in both written and verbal communication
Comfortable working independently and collaboratively
Naturally proactive and willing to take ownership
Tech-savvy and comfortable learning new systems
Able to prioritize effectively in a fast-paced, changing environment
Experienced in an office environment, ideally 5+ years

Experience with commercial service, trades, construction, property management or a similar fast-paced environment would be a definite asset.

Tech Skills

You'll be working with technology every day, so being comfortable behind a computer is important.

Experience with the following is an asset:

Google Workspace — Gmail, Drive, Calendar, Keep, Sheets, etc.
Mac / Apple operating systems
Pages and Numbers
Scheduling and service management software
HVAC/R or mechanical terminology

Don't know the difference between an RTU and an AHU yet? We can work with that.

Who Are We?

South Island Mechanical Ltd. is a locally owned commercial HVAC/R and mechanical service company serving Greater Victoria and South Vancouver Island.

We're growing, but we're big believers that growth shouldn't mean losing the culture that got us here.

We work hard, help each other out and take what we do seriously — without taking ourselves too seriously.

We offer a professional, positive and supportive workplace, a pretty awesome team, and a role where the work you do genuinely matters to our day-to-day success.

What We Offer

Full-time, permanent position
Monday–Friday schedule
Wages aligned with Greater Victoria's current Living Wage rate
Employer-paid extended health and dental benefits
Paid vacation
6 paid sick days annually
Casual dress
On-site parking
Company events and team activities
A supportive, collaborative work environment
Stability and opportunity with a growing local company

Think you'd fit in?

We'd love to hear from you.

Send us your resume and tell us a little about yourself — especially why you think you'd be a great addition to our Operations Team.

Job Types: Full-time, Permanent

Pay: $54,000.00-$56,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
Life insurance
Paid time off
Vision care

Experience:

Administrative: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

scheduling coordinator jobs in victoria, bc

Administrative - Operations Team Member

OP Booking Clerk

Coordinator, Student Conduct and Case Administration - (990281.1)

Patient Care Coordinator

Auxiliary Access & Daytime SART Worker

Personal Assistant

Accounts Receivable - Operations Team Member

Project Manager

Project Coordinator/Engineer in Training (EIT)

Project Coordinator

Food Distribution Facilitator

CNC Technician, Mandarin speaking

Appliance Repair Technician

Project Coordinator

Admin - Retail - Coordinator Retail Administration Fairfield Thrifty Foods

Administrative Assistant

Recreation Program Coordinator

Concierge - Casual

Land-Based Healing Support Worker

Administrative & Customer Service Coordinator

I want to receive the latest job alerts for scheduling coordinator in victoria, bc

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