Victoria Bc Project accounting coordinator Jobs – 10 Openings This Week

Accounts Receivable - Operations Team Member
South Island Mechanical Ltd. —Langford, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
4d
Project Manager
Precision DKI —Victoria, BC
- $80,000–$95,000 a year
- Full-time
- Hybrid work
- Sales
- Microsoft Office
- Presentation skills
- Dental care
- Paid time off
Quick apply
Administrative Financial Project Coordinator
Central Utility Services —Malahat, BC
- $27–$30 an hour
- Full-time
- CRM software
- Microsoft Office
- Finance
- Disability insurance
- Dental care
Quick apply
14d
Jr. Software Support (Vancouver Island residents ONLY)
Plexxis Software —Victoria, BC
- $62,500–$82,500 a year
- Full-time
- ERP systems
- Microsoft Office
- Bachelor's
Quick apply
Senior Coordinator, Database & Data Management
Victoria Hospitals Foundation —Victoria, BC
- $56,330–$76,210 a year
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Analysis skills
- Paid time off
- Work from home
Quick apply
10d
Project Accounting Coordinator
Casman Group of Companies —Victoria, BC
- $26–$28 an hour
- Full-time
- Microsoft Outlook
- Bachelor's
- Travel
Quick apply
6d
Project Accounting Coordinator
Casman Inc —Victoria, BC
- Full-time
- Bachelor's
- Travel
- In-person
Quick apply
7d
Bookkeeper & Finance Coordinator
Puzzle Lab —Victoria, BC
- $34–$40 an hour
- Part-time
- Google Suite
- Data entry
- In-person
Quick apply
Business Manager
VICTORIA EYE —Victoria, BC
- $85,000–$95,000 a year
- Full-time
- Supervising experience
- Team management
- Recruiting
Quick apply
7d
Construction Coordinator
Townline Group of Companies —Victoria, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Outlook
- Engineering
- Organizational skills
Quick apply

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Accounts Receivable - Operations Team Member

South Island Mechanical Ltd.
Langford, BC

Quick apply

Job details

Permanent | Full-time
$54,000–$56,000 a year
4 days ago

Qualifications

Record keeping
Computer operation
Accounts receivable
Google Suite
Customer relationship building
Accounting software
Client relationship development
Schedule management
Customer service orientation
MacOS
Computer skills
Accounts receivable processing
Outbound calling
Account management
Work order management
Communication skills
Client interaction
Property management
Team coordination
Office experience

Full job description

Are you ridiculously organized, great with people, and strangely satisfied when every invoice is sent, every payment is accounted for, and every loose end is tied up?

We might be looking for you.

South Island Mechanical is looking for an experienced Operations Coordinator – Accounts Receivable to join our team. This is a fast-paced, hands-on role within our day-to-day Operations Team, with a key focus on invoicing, accounts receivable, collections and client account management — along with supporting the many moving pieces that keep our service operations running.

If you're the person who notices the missing detail, follows up without being asked, isn't afraid to pick up the phone, and genuinely enjoys getting things DONE... keep reading.

What You'll Do

No two days are exactly the same, but you'll be responsible for things like:

Preparing, reviewing and processing service and project invoicing
Managing accounts receivable and monitoring outstanding customer accounts
Following up on overdue accounts and coordinating collection efforts
Communicating professionally with clients regarding invoices, account balances, purchase orders and payment inquiries
Applying and tracking customer payments and maintaining accurate account records
Coordinating and dispatching service calls and scheduled work
Managing and monitoring technician schedules for accuracy and completeness
Answering incoming calls and assisting clients with service requests
Working collaboratively with our Operations Team to coordinate jobs from start to finish
Preparing client reports, maintaining equipment checklists and asset records.
Receiving parts and updating jobs accordingly
Liaising with property managers and contract clients to coordinate service calls, follow-ups and ongoing requirements
Maintaining accurate client and job records
Keeping clients informed and making sure the details are taken care of

Who We're Looking For

Organization isn't something you try to do — it's just how your brain works.

You're comfortable managing a varied workload, shifting priorities and plenty of moving pieces without losing sight of the details. You understand that good accounts receivable isn't just about numbers — it's about accuracy, consistency, follow-through and professional client relationships.

You're comfortable sending the email, making the call and following up again when necessary. You can be friendly and professional while still being persistent, and you don't let outstanding items quietly disappear into the abyss.

You're also:

Exceptionally organized and detail-oriented
Dependable, reliable and accountable
Comfortable and confident communicating with clients regarding invoices, payments and outstanding accounts.
Friendly, approachable and professional
Strong in both written and verbal communication
Comfortable working independently and collaboratively
Naturally proactive and willing to take ownership
Tech-savvy and comfortable learning new systems
Able to prioritize effectively in a fast-paced, changing environment
Comfortable working with numbers and spotting discrepancies
Experienced in an office, administrative or accounts receivable environment, ideally 5+ years

Experience with accounts receivable, commercial service, trades, construction, property management or a similar fast-paced environment would be a definite asset.

Tech Skills

You'll be working with technology every day, so being comfortable behind a computer is important.

Experience with the following is an asset:

Accounting and invoicing software
Google Workspace — Gmail, Drive, Calendar, Keep, Sheets, etc.
Mac / Apple operating systems
Pages and Numbers
Scheduling and service management software
HVAC/R or mechanical terminology

Don't know the difference between an RTU and an AHU yet? We can work with that.

Not afraid of an aging receivables report? Even better.

Who Are We?

South Island Mechanical Ltd. is a locally owned commercial HVAC/R and mechanical service company serving Greater Victoria and South Vancouver Island.

We're growing, but we're big believers that growth shouldn't mean losing the culture that got us here.

We work hard, help each other out and take what we do seriously — without taking ourselves too seriously.

We offer a professional, positive and supportive workplace, a pretty awesome team, and a role where the work you do genuinely matters to our day-to-day success.

What We Offer

Full-time, permanent position
Monday–Friday schedule
Wages aligned with Greater Victoria's current Living Wage rate
Employer-paid extended health and dental benefits
Paid vacation
6 paid sick days annually
Casual dress
On-site parking
Company events and team activities
A supportive, collaborative work environment
Stability and opportunity with a growing local company

Think you'd fit in?

We'd love to hear from you.

Send us your resume and tell us a little about yourself — especially why you think you'd be a great addition to our Operations Team.

Job Types: Full-time, Permanent

Pay: $54,000.00-$56,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
Life insurance
Paid time off
Vision care

Experience:

Administrative: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

project accounting coordinator jobs in victoria bc

Accounts Receivable - Operations Team Member

Project Manager

Administrative Financial Project Coordinator

Jr. Software Support (Vancouver Island residents ONLY)

Senior Coordinator, Database & Data Management

Project Accounting Coordinator

Project Accounting Coordinator

Bookkeeper & Finance Coordinator

Business Manager

Construction Coordinator

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