Waterloo On Special events assistant Jobs – 20 Openings This Week

Special Events Assistant
University of Waterloo —Waterloo, ON
- $47,210.94–$59,013.67 a year
- Temporary
- CPR Certification
- Microsoft Office
- Supervising experience
Autism Assistant
KidsAbility Centre for Child Development —Waterloo, ON
- $20.18–$23.74 an hour
- CPR Certification
- Customer service
- Working with children
- Employee assistance program
Quick apply
12d
Floral Assistant
Somewhere Garden —Waterloo, ON
- $17.50–$18.00 an hour
- Part-time
- Sales
- Customer service
- English
Quick apply
Preschool Teaching Assistant
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Part-time
- CPR Certification
- Education
- Bachelor's
4d
Lab Technician
KMH Cardiology Centres Inc. —Kitchener, ON
- From $24 an hour
- Full-time
- BLS Certification
- Laboratory experience
- Microsoft Office
- Store discount
- Wellness program
Quick apply
8d
Administrative Assistant
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
11d
Intake/ File Opening Clerk (Real Estate)
SV Law —Guelph, ON
- $45,000–$47,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
13d
Systems Operations Specialist
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Temporary
- Microsoft Access
- English
- Microsoft Office
11d
Manager of Governance & Special Projects
St. Mary’s General Hospital —Kitchener, ON
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Accounting & Office Administrator
Elmira District Community Living —Elmira, ON
- $62,317–$65,811 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Assistant Supervisor - RR
University of Waterloo —Waterloo, ON
- $51,306.48–$64,133.10 a year
- Part-time
- Customer service
- Hotel
- Supervising experience
Graduate Advisor and Coordinator
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Executive Assistant | Personal Assistant | Office Manager
camoIT Solutions Inc. —Cambridge, ON
- $42,400–$63,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
- Work from home
Quick apply
2d
Supervisor, Early Learning & Child Care Business Administration
Region of Waterloo —Kitchener, ON
- $93,347.80–$116,680.20 a year
- Temporary
- Microsoft Excel
- Microsoft Office
- Presentation skills
9d
Office Administrative Assistant
Bio-Ag Consultants & Distributors Inc. —Wellesley, ON
- $22.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Flexible schedule
Quick apply
12d
Aquatic Part Time Staff
The City of Guelph —Guelph, ON
- $18.14–$20.86 an hour
- Part-time
- CPR Certification
- Customer service
- First Aid Certification
- Flexible schedule
12d
Building Assistant (CRC)
City of Kitchener —Kitchener, ON
- $23.13–$24.05 an hour
- Immediate opening
- High school diploma or GED
4d

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Life Enrichment Coordinator
Amica Senior Lifestyles —Aurora, ON
Valid driver’s license and/or special class license (or willingness and ability to obtain). Creative, enthusiastic approach to program development and special…
$49,000–$62,000 a year
Life Enrichment Coordinator
Amica Senior Lifestyles —North York, ON
Valid driver’s license and/or special class license (or willingness and ability to obtain). Creative, enthusiastic approach to program development and special…
$49,000–$62,000 a year
12d

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Special Events Assistant

University of Waterloo -
Waterloo, ON

Apply Now

Job details

Temporary | Full-time
$47,210.94–$59,013.67 a year

Qualifications

CPR Certification
Microsoft Office
Supervising experience
First Aid Certification
Communications
Communication skills
Time management

Full job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01150

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Temporary

Department:

Waterloo Undergraduate Student Association - Community and Events

Hiring Range:

$47,210.94 - $59,013.67

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is July 3, 2026 at 11:59PM.

This position is being offered as a Secondment or contract opportunity. Term : 18 months

Job Description:

Primary Purpose

The Events Assistant supports the planning, coordination, and execution of large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part in ensuring that events are delivered smoothly, efficiently, and with a focus on exceptional student experience. The Events Assistant collaborates with internal and external stakeholders, oversees part-time staff during event delivery, and provides administrative and logistical support to ensure successful programming outcomes.

This role is integral to supporting activations and programing that enables members to feel a sense of belonging, build community, and grow as people during their time as an undergraduate student at the university of waterloo. This role supports programing at all UW campuses and also manages programing that occurs off campus in various locations across the region and the country.

Key Accountabilities

Event Coordination and Support

Assist in planning and coordinating WUSA’s large-scale student events and initiatives.
Support logistical arrangements including venue setup, rentals, catering, permits, and technical needs.
Participate in event-day operations, acting as a lead on-site coordinator under the direction of the Special Events Coordinator.
Contribute to event documentation, scheduling, and checklist management to ensure alignment with timelines and objectives.
Supports programing across ALL UW campuses, and off campus programing that may occur across the country.

Staff and Volunteer Supervision

Supervise part-time event assistants during event delivery, ensuring roles and responsibilities are clearly communicated.
Provide support during volunteer onboarding, orientation, and training sessions.
Foster a welcoming and professional environment for staff and volunteers during all event activities.
Report any concerns immediately to the Events Coordinator

Administrative and Financial Coordination

Track expenses and maintain records in support of the event budget managed by the Special Events Coordinator.
Assist with procurement processes, invoicing, and reconciliation of event-related expenditures.
Maintain inventory and ensure proper storage, use, and care of event equipment and supplies.
Support the management and documentation of event related activities including, financial tracking, planning, documentation, and program evaluation.

Customer Service, Stakeholder and Vendor Support

Liaise with vendors, contractors, and campus service providers to coordinate event logistics and delivery.
Communicate event needs and timelines clearly with stakeholders to ensure seamless collaboration.
Coordinate with internal teams to ensure smooth information flow and fulfillment of event requirements.

Risk and Safety Compliance

Support the development and implementation of Emergency Action Plans and risk assessments. Responsible for their portion of the plan
Ensure part-time staff and volunteers are familiar with health and safety procedures.
Identify and escalate safety or risk-related issues during event execution.

Required Qualifications

Education

Degree/Diploma in Event Management, Recreation, Communications, or a related field, or equivalent experience.
Valid G license is an asset

Experience

2 years of experience in event support, coordination, or administration.
Experience supervising part-time staff or volunteers in fast-paced environments.
Experience working in student-led or post-secondary environments is an asset.

Knowledge/Skills/Abilities

Strong organizational and time management skills.
Excellent interpersonal and verbal communication abilities.
Ability to work independently and as part of a team in dynamic settings.
Detail-oriented with strong problem-solving skills.
Comfortable using Microsoft Office and event management platforms.
Valid CPR & First Aid Certificate Required.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

Apply Now

Refine Your Search

special events assistant jobs in waterloo on

Special Events Assistant

Autism Assistant

Floral Assistant

Preschool Teaching Assistant

Lab Technician

Administrative Assistant

Intake/ File Opening Clerk (Real Estate)

Systems Operations Specialist

Manager of Governance & Special Projects

Accounting & Office Administrator

Assistant Supervisor - RR

Graduate Advisor and Coordinator

Executive Assistant | Personal Assistant | Office Manager

Supervisor, Early Learning & Child Care Business Administration

Office Administrative Assistant

Aquatic Part Time Staff

Building Assistant (CRC)

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