Westmount, Qc Administrative assistant Jobs – 147 Openings This Week

Agent(e) administratif(ve) – Clinique esthétique / Administrative Coordinator – Aesthetic Clinic
Station L Médispa —Westmount, QC
- $21–$23 an hour
- Full-time
- Bilingual
- English
- Administrative experience
Quick apply
Accounting Clerk / Administrative Assistant Commis comptable / Adjoint(e) administratif(ve)
Queco Électrique —Montréal, QC
- $46,000–$56,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant - Adjoint Exécutif
NATIVE FRIENDSHIP CENTRE OF MONTREAL —Montréal, QC
- $30–$33 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Paid time off
Quick apply
Executive Assistant for Securities Trading and Portfolio Reporting
ENR Asset Management Inc. —Westmount, QC
- From $50,000 a year
- Full-time
- Microsoft Excel
- English
- Administrative experience
- Paid time off
Quick apply
Adjointe exécutive ou adjoint exécutif / Executive Assistant
McGill University Health Centre Foundation —Montréal, QC
- $65,000–$75,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Disability insurance
Quick apply
Showroom Office Administrator
Ultimate Windows, Doors & More —Montréal, QC
- From $58,000 a year
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Designated paid holidays
- Dental care
Quick apply
Finance and Administrative Assistant
Promark Electronics X ASI —Saint-Laurent, QC
- $50,000 a year
- Full-time
- Bilingual
- Customer service
- English
Quick apply
5d
Senior Analyst, Finance & Administration (Assistant Controller level)
Fiera Capital —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- English
- Presentation skills
Bilingual Administrative Assistant
Jacquet Montreal Inc. —Montréal, QC
- $60,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
4d
Administrative Assistant/SEO Marketing
BHM Financial Group —Outremont, QC
- From $16.10 an hour
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Bilingual Indigenous Executive Assistant (EN/FR) - (Federal Crown Corp)
Spirit Omega Inc. —Montréal, QC
- $68,000–$82,000 a year
- Hybrid work
- Bilingual
- English
- Microsoft Office
Executive Assistant
DOG E KATZ INNOVATIONS INC —Montréal, QC
- $74,000.00–$84,716.89 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Life insurance
Quick apply
Administrative Assistant, Sales (12 Month Term)
Medavie —Montréal, QC
- $46,292–$52,078 a year
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
2d
Office Assistant/Bookkeeper
Salles de bal - Le Windsor —Montréal, QC
- $50,000–$55,000 a year
- Full-time
- Bilingual
- English
- Finance
Quick apply
4d
Office Administrator
MARCHÉ D'ALIMENTATION COREEN MTL —Montréal, QC
- $34.62–$35.00 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Administrative Support
Schneller Capital Inc. —Montréal, QC
- $20.00–$30.78 an hour
- Part-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Assistant - Adjoint(e) Administratif(ve).
BlueCrest —Montréal, QC
- $35–$38 an hour
- Day shift
- Remote
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- Dental care
Quick apply
1d
Assistant(e) en finances et administration - Finance & Administrative Assistant
GCG —Montréal, QC
- $18–$19 an hour
- Full-time
- Bilingual
- Microsoft Excel
- English
- Store discount
Quick apply
6d
Real Estate Administrative Assistant
Groupe CS Inc. —Laval, QC
- $29.58–$79.34 an hour
- Part-time
- Customer service
- Administrative experience
- In-person
- Wellness program
- Flexible schedule
Quick apply
6d
Administrative Support Agent
Enviroair Industries —Montréal, QC
- $47,500–$55,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Dental care

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administrative assistant jobs near westmount, qc

Agent(e) administratif(ve) – Clinique esthétique / Administrative Coordinator – Aesthetic Clinic

Station L Médispa -
Westmount, QC

Quick apply

Job details

Permanent | Full-time
$21–$23 an hour

Qualifications

Bilingual
French
English
Administrative experience
Organizational skills
Hospital experience

Full job description

Titre du poste :
Agent(e) administratif(ve) – Clinique esthétique (planification / coordination médicale)

Lieu : Westmount, QC
Type d’emploi : Temps plein
Salaire : À discuter selon l’expérience

À propos de nous

Notre clinique esthétique, active dans le secteur privé et public (RAMQ), offre des services chirurgicaux spécialisés dans un environnement structuré, professionnel et en forte croissance. Nous recherchons actuellement trois agents administratifs pour rejoindre notre équipe et contribuer à l’efficacité de nos opérations cliniques.

Description du poste

Les agents administratifs jouent un rôle clé dans la coordination des activités chirurgicales, la gestion des horaires et le suivi des patients. Selon le profil, le candidat sera assigné à un pôle spécifique, tout en bénéficiant d’une formation croisée permettant d’assurer une flexibilité opérationnelle.

Pôles de responsabilités

1. Coordination des chirurgies (RAMQ / public)

Planifier les chirurgies publiques en collaboration avec les chirurgiens
Gérer et optimiser les horaires opératoires
Assurer le suivi administratif des dossiers patients
Valider les informations nécessaires aux interventions
Coordonner avec les équipes cliniques et administratives

2. Soutien à l’infirmier(ère)-chef(fe)

Assister l’infirmière-cheffe dans ses tâches administratives quotidiennes
Assurer le suivi des dossiers patients et des opérations
Coordonner certaines communications internes
Soutenir la gestion des priorités et des urgences
Maintenir une organisation rigoureuse des informations

3. Planification et coordination des disponibilités médicales

Contacter les médecins afin d’obtenir leurs disponibilités
Structurer et centraliser les horaires chirurgicaux
Transmettre les informations à la personne responsable de la programmation
Assurer un suivi constant des disponibilités et ajustements
Optimiser la planification globale des ressources

Note : Les rôles de planification et de programmation sont en cross-training, permettant aux membres de l’équipe de se remplacer au besoin.

Responsabilités générales

Assurer une communication claire et professionnelle avec les médecins, patients et collègues
Maintenir des dossiers précis, complets et à jour
Respecter les délais et assurer un suivi rigoureux
Contribuer à l’amélioration des processus administratifs
Soutenir un environnement de travail structuré et efficace

Exigences

2 ans d'expérience en administration (milieu médical, un atout important)
Excellentes compétences organisationnelles
Capacité à gérer plusieurs tâches simultanément
Excellente communication en français et en anglais
Rigueur, autonomie et sens des priorités
Attitude professionnelle et esprit d’équipe

Atouts

Expérience avec la RAMQ ou en milieu hospitalier
Expérience en planification ou coordination médicale
Expérience en clinique esthétique ou chirurgicale

Ce que nous offrons

Environnement structuré et en croissance
Formation complète incluant cross-training
Stabilité et possibilités d’évolution
Équipe professionnelle et collaborative

Pour postuler :
Veuillez soumettre votre candidature via Indeed ou l’envoyer à : [email protected]

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ENGLISH VERSION

Job Title:
Administrative Coordinator – Aesthetic Clinic (Medical Scheduling & Coordination)

Location: Westmount, QC
Job Type: Full-time
Salary: To be discussed based on experience

About Us

Our aesthetic clinic operates in both the private sector and the public healthcare system (RAMQ). We provide specialized surgical services in a structured and fast-growing environment. We are currently hiring three administrative coordinators to support our clinical operations.

Job Description

Administrative coordinators play a key role in surgical scheduling, operational coordination, and patient file management. Based on profile and strengths, candidates will be assigned to a specific function, with cross-training provided to ensure operational flexibility.

Areas of Responsibility

1. Public Surgery Coordination (RAMQ)

Schedule public surgeries in collaboration with surgeons
Manage and optimize operating schedules
Ensure proper follow-up of patient files
Validate all required documentation for procedures
Coordinate with clinical and administrative teams

2. Chief Nurse Administrative Support

Assist the Head Nurse with daily administrative tasks
Track patient files and operational workflows
Coordinate internal communications
Support priority management and urgent requests
Maintain organized and structured information systems

3. Physician Scheduling & Planning

Contact physicians to obtain their availability
Structure and centralize surgical schedules
Transfer scheduling data to the programming coordinator
Maintain ongoing updates and adjustments
Optimize overall resource planning

Note: Planning and scheduling roles include cross-training to ensure team coverage and flexibility.

General Responsibilities

Maintain clear and professional communication with physicians, patients, and team members
Ensure accurate and up-to-date documentation
Meet deadlines and follow up consistently
Contribute to improving administrative processes
Support a structured and efficient work environment

Requirements

2+ years of experience in administration (medical setting is a strong asset)
Strong organizational and multitasking skills
Ability to manage multiple priorities
Excellent communication in French and English
Detail-oriented, autonomous, and reliable
Professional attitude and team mindset

Assets

Experience with RAMQ or hospital environments
Experience in medical scheduling or coordination
Experience in aesthetic or surgical clinics

What We Offer

Structured and growing environment
Full training with cross-functional exposure
Stability and growth opportunities
Professional and collaborative team

To apply:
Please submit your application through Indeed or send it to: [email protected]

Pay: $21.00-$23.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in westmount, qc

Agent(e) administratif(ve) – Clinique esthétique / Administrative Coordinator – Aesthetic Clinic

Accounting Clerk / Administrative Assistant Commis comptable / Adjoint(e) administratif(ve)

Executive Assistant - Adjoint Exécutif

Executive Assistant for Securities Trading and Portfolio Reporting

Adjointe exécutive ou adjoint exécutif / Executive Assistant

Showroom Office Administrator

Finance and Administrative Assistant

Senior Analyst, Finance & Administration (Assistant Controller level)

Bilingual Administrative Assistant

Administrative Assistant/SEO Marketing

Bilingual Indigenous Executive Assistant (EN/FR) - (Federal Crown Corp)

Executive Assistant

Administrative Assistant, Sales (12 Month Term)

Office Assistant/Bookkeeper

Office Administrator

Administrative Support

Administrative Assistant - Adjoint(e) Administratif(ve).

Assistant(e) en finances et administration - Finance & Administrative Assistant

Real Estate Administrative Assistant

Administrative Support Agent

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