Whitby, On Administrative coordinator Jobs – 28 Openings This Week

Administrative Coordinator
Auxilium Health —Oshawa, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d
Dental Admin/treatment coordinator
Confidential —Ajax, ON
- $24–$30 an hour
- Weekends as needed
- Medical office experience
- Administrative experience
- EMR systems
- Dental care
Quick apply
Dental Receptionist / Front Desk Coordinator / Office Manager
Dental Centre —Scarborough, ON
- $25–$28 an hour
- Full-time
- Customer service
- Medical office experience
- Supervising experience
- Dental care
Quick apply
9d
Treatment Coordinator - Dental Specialty Practice
Dental Specialists —Oshawa, ON
- $28–$31 an hour
- Full-time
- Sales
- Presentation skills
- In-person
- Wellness program
- Disability insurance
Quick apply
Dental Receptionist & Financial Coordinator/AR
Drs. Turner and Bot Dentistry —Oshawa, ON
- From $26 an hour
- Administrative experience
- In-person
Quick apply
4d
Administrative Coordinator
Bethesda House —Bowmanville, ON
- $23–$26 an hour
- Weekends as needed
- Microsoft Office
- Databases
- Administrative experience
- Dental care
- Paid time off
Quick apply
Entry-Level Executive & Administrative Coordinator & Collections Administrator - Full/Part-time
iTek Innovative Solutions Inc. —Oshawa, ON
- $47,000–$76,000 a year
- Part-time
- Customer service
- Administrative experience
- Analysis skills
- Dental care
- Tuition reimbursement
Quick apply
3d
Administrative & Marketing Coordinator
Vendetta Media Group —Whitby, ON
- $19–$25 an hour
- Full-time
- Customer service
- English
- Business development
Quick apply
Program Coordinator
Madison Group —Pickering, ON
- $60,000–$70,000 a year
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick apply
6d
Team Coordinator/Medical Scheduler
CarePartners —Oshawa, ON
- $19.67–$26.40 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Employee assistance program
4d
Medical Spa Coordinator / Patient Care Consultant
MEDSKINCARE LASER CENTRE —Whitby, ON
- $20–$23 an hour
- Full-time
- Sales
- Inventory management
- Customer service
Quick apply
13d
Coordinator, Region Office Operations, Pickering, ON (1 year Contract)
IG Wealth Management —Pickering, ON
- $47,500–$61,500 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Travel
- Mileage reimbursement
- Paid time off
10d
Education Coordinator
Stepup Academy —Oshawa, ON
- $20 an hour
- Part-time
- English
- Bachelor's
- In-person
Patient Call Coordinator
Durham Bone and Joint Specialists —Ajax, ON
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
Grant Learning & Engagement Coordinator
Toronto Zoo —Toronto, ON
- $31.34–$34.82 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Writing skills
Quick apply
5d
Orthodontic Treatment Coordinator
Orthodontics Clinic —Pickering, ON
- $28–$32 an hour
- Part-time
- Medical office experience
- Administrative experience
- Communication skills
Quick apply
12d
Dental Treatment Coordinator/Receptionist
Bowmanville Dental Office —Clarington, ON
- $20–$28 an hour
- Full-time
- Dental care
Quick apply
Part-Time Service Receptionist/Appointment Coordinator
Mazda —Ajax, ON
- $18 an hour
- Part-time
- Computer skills
Quick apply
Orthodontic Treatment Coordinator
Pickering Orthodontics —Pickering, ON
- $28–$35 an hour
- Part-time
- In-person
- Communication skills
Quick apply
Patient Care Coordinator - North Oshawa Dental
Dentalcorp Canada —Oshawa, ON
- $23–$25 an hour
- Full-time
- Dental care
- Employee assistance program
Quick apply
3d

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administrative coordinator jobs near whitby, on

Administrative Coordinator

Auxilium Health
Oshawa, ON

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Job details

Full-time
$40,000–$50,000 a year
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Filing
Laboratory experience
Microsoft Office
Database management
Bachelor's
Organizational skills
Computer skills
Communication skills

Full job description

#LI-DNI

JOB DESCRIPTION

POSITION Administrative Coordinator
COMPANY AND LOCATION Stratum Canada, Oshawa, ON
EMPLOYMENT TYPE Permanent, Full Time
HOURS WORKED 37.5 hours/week (10:00am – 6:00 pm)
DIRECT REPORTS No
__________________________________________________________________________

POSITION SUMMARY:
The Administrative Coordinator serves as the primary front-facing staff member responsible for customer interactions and sample management, as well as laboratory and distribution paperwork. As a Customer Care representative, this individual facilitates new customer setup, responds to customer inquiries via phone or email, addresses questions independently when possible, and connects customers with the appropriate subject matter experts for more complex issues. Additionally, this position is responsible for receiving, documenting, and storing customer samples for testing. The specialist also supports laboratory operations by organizing, scanning, and filing critical operational documentation.

GENERAL RESPONSIBILITIES & ESSENTIAL FUNCTIONS:

Customer Care

Assist the business development team with onboarding process for new customers, including setup and orientation (sample submission portal, shipping, NDA, New Customer Forms, Testing Service Agreement etc.)
Responding to customer inquiries through phone, email or in-person
Addressing questions/issues or escalating to the appropriate SME
Reaching out to customers when testing amendments or issues arise
Proactively communicate with customers regarding their samples, providing updates and addressing any concerns
Support team initiatives aimed at enhancing customer satisfaction and operational efficiency

Reception

Greet and welcome visitors, notifying staff of arrival and follow visitor controlled access procedures
Facilitating outgoing and incoming deliveries
Manage incoming phone calls, directing inquiries to appropriate personnel and taking messages as needed
Coordinating meeting room usage and bookings
Organizing waste and dry cleaning pickup
Maintain a clean, organized, and professional reception area

Receiving and Storing Customer Samples

Receive, document, and properly store customer samples for testing, ensuring adherence to established protocols
Storing customer samples under customer indicated storage conditions and according to risk level
Reconciling sample submission information with sample delivery
Reaching out to customers when discrepancies arise
Work closely with laboratory staff to ensure seamless communication and coordination of testing processes

Document Management

Preparing documentation (workorders, worksheets, lab reports)
Organize, scan, and file critical operational documents, ensuring easy retrieval and compliance with regulatory standards
Follows protocols regarding document lifecycle: storage, handing, retention, transmission and destruction
Scans, file and creates storage systems for documentation that improve efficiency
Keep documents organized and stored according to appropriate naming conventions
Assisting in supplier qualification program
Collecting, compiling and reviewing monthly documentation package

Compliance Management

Understanding company policies and applicable SOPs to ensure that documentation complies with relevant requirements, including ISO 17025, ISO 9001, Health Canada and PHAC
Inspects documents for compliance with Good Documentation Practices (GDP) according to ALCOA principals

QUALIFICATIONS:

Excellent interpersonal skills
Experience in the transport and/or storage (cold chain management) of pharmaceutical products
Proven experience in a customer service role, preferably within a laboratory or healthcare environment
General understanding of laboratory and distribution processes is a plus
Experience with database management and meticulous organizational skills
Ability to multitask and work effectively in a fast-paced environment
Excellent verbal and written communication skills
Ability to effectively communicate complex analytical information to non-specialists
Ability to read, understand and comply with Company policies and SOPs, including safety rules and regulations
Intermediate level computer skills in Microsoft Office, Word, Excel, Outlook and PowerPoint

EDUCATION:

Bachelor’s degree or advanced diploma in a related science field
Minimum of 2 years in a customer-facing role, preferably in a laboratory or pharmaceutical setting

SPECIFIC WORKING CONDITIONS OR PHYSICAL REQUIREMENTS:

Work will be performed in an office or laboratory setting, which may include exposure to laboratory samples.
May require the ability to lift and carry boxes of samples or supplies
Extended periods of sitting at a desk for data entry or standing while managing samples may be necessary
Fine motor skills and manual dexterity for tasks such as handle laboratory samples, documentation, and equipment with precision

OUR RECRUITMENT PROCESS:

Application and Questionnaire - Candidates submit an application and complete the initial questionnaire.
Pre-Screen Video Interview - Qualified candidates may be invited to complete a short one-way video pre-screen interview
In-Person Interview - Shortlisted candidates will be invited to attend an in-person interview at our head office.
Offer and Background Check - The successful candidate will be offered the position, pending a criminal background check and references.

We appreciate the applications from all candidates but please note we will only be contacting the candidates that are selected for an interview.

Stratum Canada is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This position is being posted to fill an existing vacancy within our team.

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Refine Your Search

administrative coordinator jobs in whitby, on

Administrative Coordinator

Dental Admin/treatment coordinator

Dental Receptionist / Front Desk Coordinator / Office Manager

Treatment Coordinator - Dental Specialty Practice

Dental Receptionist & Financial Coordinator/AR

Administrative Coordinator

Entry-Level Executive & Administrative Coordinator & Collections Administrator - Full/Part-time

Administrative & Marketing Coordinator

Program Coordinator

Team Coordinator/Medical Scheduler

Medical Spa Coordinator / Patient Care Consultant

Coordinator, Region Office Operations, Pickering, ON (1 year Contract)

Education Coordinator

Patient Call Coordinator

Grant Learning & Engagement Coordinator

Orthodontic Treatment Coordinator

Dental Treatment Coordinator/Receptionist

Part-Time Service Receptionist/Appointment Coordinator

Orthodontic Treatment Coordinator

Patient Care Coordinator - North Oshawa Dental

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