Wood Islands, Pe Administration coordinator Jobs – 1 Openings This Week

Workforce Administration Coordinator
Northumberland Ferries Limited —Wood Islands, PE
- $55,000–$60,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d

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Workforce Administration Coordinator

Northumberland Ferries Limited -
Wood Islands, PE

Quick apply

Job details

Full-time
$55,000–$60,000 a year
2 days ago

Qualifications

Microsoft Word
WHMIS Certification
Microsoft Excel
Microsoft Outlook
Operations management
Post-secondary education
Microsoft Office
Administrative experience
Organizational skills
Payroll
Business
Communication skills

Full job description

Company Overview

Join our team at Bay Ferries and Northumberland Ferries, where safety, reliability, and operational excellence are at the core of everything we do. We are committed to delivering exceptional service while maintaining the highest standards across our vessels and terminal operations.

Position Summary

The Workforce Administration Coordinator provides critical administrative and coordination support to ensure efficient and compliant crewing operations. This role supports workforce planning, certification tracking, scheduling coordination, and payroll reconciliation.

Working closely with the Terminal Manager and People & Culture, you will play a key role in maintaining accurate records, supporting operational readiness, and ensuring compliance with safety and regulatory requirements.

Key Responsibilities

Crew Administration & Scheduling

Maintain records of crew certifications, training, and qualifications
Track certification expiry dates and notify management of upcoming requirements
Prepare draft crew schedules for review based on operational needs and collective agreements
Distribute approved schedules and communicate updates
Maintain attendance records and prepare reports

Compliance & Reporting

Maintain accurate records to support compliance with safety and operational standards
Compile and analyze data related to staffing and attendance trends
Prepare confidential reports to support management decision-making
Ensure all documentation aligns with company policies and collective agreements

Payroll & Financial Coordination

Validate payroll entries against approved schedules and assignments
Identify discrepancies and support resolution with management
Review payroll exception reports and prepare supporting documentation
Maintain audit-ready reconciliation records

Operational Support

Coordinate logistics for training, onboarding, and familiarization
Maintain administrative records such as seniority lists and workforce data
Support certification tracking for Officers and Crew
Assist with operational reporting and documentation

Health, Safety & Training

Maintain training and safety compliance records
Participate in required training and emergency drills
Identify and escalate administrative gaps that may pose operational risks

Qualifications

Education

Post-secondary education in Business, Operations Management, or a related field preferred

Experience

2+ years in administrative, coordination, or operational support roles
Experience in a unionized environment is an asset

Technical Skills

Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with payroll or scheduling systems (e.g., Payworks) is an asset
Strong data tracking, reconciliation, and reporting skills

Core Competencies

High attention to detail and strong organizational skills
Ability to manage confidential information with discretion
Strong communication skills (written and verbal)
Ability to identify issues and escalate appropriately
Self-motivated with the ability to work independently
Commitment to a strong safety culture

Work Environment & Schedule

Work may take place in terminal, vessel, or office settings
Requires flexibility to work variable hours, including mornings, evenings, and weekends
May involve periods of standing, walking, and light physical activity

Additional Requirements

Completion of company-provided training (WHMIS, Accessibility, Workplace Harassment & Violence Prevention)

How to Apply

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application Deadline: July 26, 2026

Quick apply

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Company Overview

Position Summary

Key Responsibilities

Crew Administration & Scheduling

Compliance & Reporting

Payroll & Financial Coordination

Operational Support

Health, Safety & Training

Qualifications

Education

Experience

Technical Skills

Core Competencies

Work Environment & Schedule

Additional Requirements

How to Apply

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