Woodbridge, On Legal bookkeeper Jobs – 4 Openings This Week

Deal Administrator & Bookkeeper
Ubidit —Richmond Hill, ON
- From $20 an hour
- Part-time
- Customer service
- Accounting
- QuickBooks
Quick apply
Real Estate Deals Administrator
LSG Realty —Markham, ON
- $23–$27 an hour
- Part-time
- Microsoft Office
- QuickBooks
- Computer skills
Quick apply

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Legal Bookkeeper
Accounting for Law Inc. —Pickering, ON
Ongoing professional development and training. Communicate professionally with clients to resolve bookkeeping inquiries. Prepare and file HST returns.
$62,500–$70,000 a year
Quick apply
Deal Administrator & Bookkeeper
Ubidit —Richmond Hill, ON
Ensure all files meet brokerage compliance and regulatory (real estate board/provincial or state) requirements prior to closing.
From $20 an hour
Quick apply

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Deal Administrator & Bookkeeper

Ubidit
Richmond Hill, ON

Quick apply

Job details

Part-time | Full-time
From $20 an hour

Qualifications

Accounts payable
Customer service
Accounting
QuickBooks
Payroll
Bookkeeping
Communication skills

Full job description

Leaf and Palm Realty (UBIDIT) Location: Richmond Hill, ON | Employment Type: Part-Time or Full-Time | Department: Brokerage Operations

About the Role

Leaf and Palm Realty (UBIDIT) is seeking an experienced Deal Administrator & Bookkeeper to manage transaction processing and financial operations for our brokerage. This is a critical role responsible for ensuring every real estate transaction is compliant, accurately documented, and processed efficiently from contract to close, while also supporting the financial health of the office.

Required Qualifications

Experience with LoneWolf (Back Office / Broker software) is mandatory.

Candidates without hands-on LoneWolf experience will not be considered.

Prior experience as a real estate deal/transaction administrator in a brokerage environment
Strong understanding of real estate purchase agreements, listing agreements, and closing documentation
High attention to detail and ability to manage multiple files simultaneously under deadline
Excellent organizational and communication skills
Bookkeeping or accounting experience is an asset (see additional responsibilities below)

Key Responsibilities — Deal Administration

Review all incoming purchase agreements, listing agreements, and amendments for completeness, accuracy, and compliance with brokerage and regulatory standards
Open, process, and manage transaction files from executed contract through to closing/possession
Input and maintain all transaction and listing data in LoneWolf, ensuring records are accurate and up to date
Track and manage key transaction dates, deadlines, and conditions (financing, inspection, subject removal, closing, etc.) and follow up with agents as needed
Prepare and distribute commission calculations, trade record sheets, and disbursement paperwork
Coordinate with agents, lawyers/notaries, lenders, and other parties to ensure smooth and timely closings
Ensure all files meet brokerage compliance and regulatory (real estate board/provincial or state) requirements prior to closing
Maintain organized digital and/or physical transaction files in accordance with record retention policies
Generate reports on pending, closed, and fallen-through deals for brokerage management
Liaise with the Managing Broker/Broker of Record on file discrepancies or compliance issues
Process listing input, changes, and terminations through the applicable MLS system
Support agents with general administrative questions related to deal paperwork and process

Additional Responsibilities — Bookkeeping (for candidates with accounting experience)

Process accounts payable and accounts receivable for the brokerage
Reconcile bank accounts, trust accounts, and commission trust ledgers
Prepare and process commission disbursements and agent statements
Assist with month-end and year-end financial reporting
Maintain general ledger entries related to brokerage operations
Support preparation of financial statements for the Broker/Owner
Assist with payroll-related administration, as needed
Ensure trust accounting practices comply with provincial/state real estate regulations

What We Offer

Competitive compensation based on experience
A supportive, established brokerage environment
Opportunity to take ownership of the deal administration process

How to Apply

Please submit your resume, along with details of your LoneWolf and deal administration experience.

Pay: From $20.00 per hour

Work Location: In person

Quick apply

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legal bookkeeper jobs in woodbridge, on

Deal Administrator & Bookkeeper

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