Aurora, On Assistant construction Jobs – 59 Openings This Week

Construction Office Administrator
Rutherford Contracting Ltd. —Aurora, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Dental care
- Tuition reimbursement
Quick apply
Kitchen and Bath Cabinetry Designer & Project Coordinator
Hartley Cabinet Co. —Aurora, ON
- $50,000–$70,000 a year
- Full-time
- Customer service
- Presentation skills
- Organizational skills
Quick apply
Drillers Assistant
TEC GEOLOGICAL DRILLING INC. —Stouffville, ON
- $25–$28 an hour
- 12 hour shift
- First Aid Certification
- Driving
- In-person
- Disability insurance
- Dental care
Quick apply
Assistant Project Manager
SmartCentres —Vaughan, ON
- Full-time
- Microsoft Word
- Civil engineering
- Customer service
Quick apply
Project Coordinator
Powell Foundations —Stouffville, ON
- From $22 an hour
- Contract
- Microsoft Word
- Microsoft Outlook
- Engineering
Quick apply
4d
Project Coordinator - Mechanical
Anvi Services Ltd. —Concord, ON
- $42,782.03–$55,000.00 a year
- Full-time
- AutoCAD
- Microsoft Outlook
- Writing skills
- Dental care
Quick apply
Project Coordinator
Pontil Drilling Services Inc. —Mount Albert, ON
- $110,000–$130,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Supervising experience
- Team management
- Paid time off
- Work from home
Quick apply
6d
Project Coordinator & Junior Landscape Estimator
Geoscape Contracting —Markham, ON
- $22–$27 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Quality Control
- Dental care
- Paid time off
Quick apply
10d
Junior Project Coordinator
Control Retail Management —Newmarket, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Excel
- English
- Construction experience
- Wellness program
Quick apply
Project Coordinator
KingsRidge Building Group —Newmarket, ON
- $65,000–$80,000 a year
- Full-time
- Quality Control
- Travel
- Communication skills
Quick apply
13d
Project Coordinator
Rutherford Contracting Ltd. —Aurora, ON
- $55,000–$70,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Engineering
- Dental care
- Paid time off
Quick apply
Assistant Project Manager
Mansteel Rebar Ltd —Richmond Hill, ON
- $48,109.87–$117,348.57 a year
- Full-time
- AutoCAD
- Civil engineering
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
6d
Assistant Superintendent
Green Infrastructure Partners —Markham, ON
- $80,000–$110,000 a year
- Full-time
- Quality Control
- Construction experience
- Budgeting
Project Coordinator
Ramudden —Stouffville, ON
- $60,000–$65,000 a year
- Weekends as needed
- Engineering
- Supervising experience
- Contracts
- Wellness program
- Dental care
5d
Office Assistant in Construction Company
RonOvations Inc —North York, ON
- From $18 an hour
- Part-time
- CRM software
- Microsoft Outlook
- English
Quick apply
Assistant Project Manager
Green Infrastructure Partners —Markham, ON
- $80,000–$100,000 a year
- Full-time
- Team management
- Quality Control
- Construction experience
Construction Project Coordinator
HDR —Richmond Hill, ON
- $90,000–$128,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Dental care
7d
Office Administrator
Betterview Construction Ltd —Richmond Hill, ON
- $50,000–$60,000 a year
- Full-time
- Social media management
- English
- Windows
Quick apply
Assistant Project Manager - Construction - Vaughan
Newlands Group —Vaughan, ON
- Full-time
- Engineering
- Quality Control
- Contracts
Quick apply
Electrical Project Coordinator / Junior Estimator
Compatible Electric Inc. —Newmarket, ON
- $25–$30 an hour
- Part-time
- Microsoft Word
- AutoCAD
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
6d

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assistant construction jobs near aurora, on

Construction Office Administrator

Rutherford Contracting Ltd. -
Aurora, ON

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Job details

Full-time
$60,000–$80,000 a year

Qualifications

Microsoft Word
Microsoft Outlook
Customer service
Procurement
Spreadsheets
Workplace safety policies
Filing
Customer service orientation
Multi-line phone systems
Microsoft Project
Communication skills
Client interaction
Team coordination
Construction estimating
Time management
Bid preparation (Technical proposal processes)

Full job description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Construction Office Administrator who will be responsible for coordinating and supporting all estimating and bid submission activities, including preparing and submitting tender documents, communicating with subcontractors and suppliers, and ensuring all submissions are completed accurately and on time. This role has full ownership of all project prequalification submissions, including the preparation, maintenance, and submission of required company, safety, and project information for clients and procurement platforms. The position works closely with the Estimating team to support all estimating, tendering, and prequalification activities in alignment with Rutherford Contracting’s standards and procedures.

This is an existing position that has become available within the organization.

Functional Responsibilities:

Tendering & Estimating Coordination

Monitor Biddingo, MERX, Bids and Tenders, and other electronic tender platforms daily for new project opportunities and upcoming deadlines or changes to tenders
Review potential opportunities with the Chief Estimator and provide supporting information to assist in go/no-go decisions.
Register for tenders, download bid documents, and organize all project files and drawings appropriately.
Manage and maintain the tender calendar to ensure all deadlines, site meetings, closings, and submission requirements are tracked and completed on time.
On occasion, help coordinate and issue tender invitations through Building Connected to subcontractors and suppliers and act as the primary contact for tender correspondence.
Update building connected on an ongoing basis as new tender information becomes available – ie. Addendums etc.
Prepare, submit, and track RFIs for tenders and prequalification submissions.
Coordinate mandatory site meetings, tender deliveries, and other time-sensitive tender requirements.
Assist Chief Estimator/Estimators during tender closings, by printing/saving and collecting quotations, organizing pricing information, assembling submission documents, and coordinating final submissions.
Be responsible for entering and submitting bid amounts on tender platforms, including high-pressure and last-minute closings.
Ordering and distributing drawings, specifications, and addenda to the estimating team.
Assist with subcontractor pricing procurement and follow up with trades for quotations and tender requirements.
Manage the “Tenders” email inbox to ensure all tender-related communication, quotes, and requests are addressed promptly and accurately
Prepare and maintain project experience sheets and supporting documents required for tender closings and prequalifciations.

Prequalification Management

Take full ownership of all prequalification submissions with minimal supervision from Chief Estimator.
Prepare, maintain, and submit all required company qualifications, safety documentation, project experience, and supporting materials for clients and procurement platforms.
Track prequalification opportunities, submission deadlines, and renewal requirements.
Update and maintain prequalification reports and documentation records.

Bonding & Insurance Coordination

Request tender bonding and insurance requirements for bid closings and distribute documentation to the Estimating team.
Request and coordinate final bonds and insurance certificates for awarded projects.
Download, organize, and save executed bonding documents from Signature Master.
Maintain and regularly update the bonding tracking spreadsheet.
Submit insurance requests and follow up to ensure timely completion.

Administrative & Office Support

Receive and direct incoming calls through the main switchboard in a professional and courteous manner.
Coordinate courier shipments, deliveries, and pickups as required, including tracking and confirmation of receipt.
Support general administrative and coordination tasks for the Estimating department as required.

Performance Expectations

Demonstrate professionalism, strong communication skills, and excellent customer service etiquette.
Work collaboratively with team members to support department objectives and project deadlines.
Maintain confidentiality of company information and communications at all times.
Follow and comply with all company policies, procedures, and safety requirements.
Be reliable, punctual, organized, proactive, and detail-oriented.
Demonstrate strong time management skills and the ability to prioritize multiple deadlines in a fast-paced environment.
Perform effectively under pressure, particularly during tender closings and deadline-driven submissions.
Complete all work accurately and in a timely manner.
Maintain a high level of organization to ensure no critical deadlines, submissions, or documentation are missed.
Represent Rutherford Contracting professionally and positively with clients, subcontractors, suppliers, and the public.
Maintain a strong commitment to workplace safety and safe work practices at all times.

Desired Skills and Experience:

1-3 years of experience, construction experience is an asset but not required
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Benefits:

Casual dress
Company pension
Dental care
On-site parking
RRSP match
Tuition reimbursement
VRSP

Work Location: In person

Quick apply

Refine Your Search

assistant construction jobs in aurora, on

Construction Office Administrator

Kitchen and Bath Cabinetry Designer & Project Coordinator

Drillers Assistant

Assistant Project Manager

Project Coordinator

Project Coordinator - Mechanical

Project Coordinator

Project Coordinator & Junior Landscape Estimator

Junior Project Coordinator

Project Coordinator

Project Coordinator

Assistant Project Manager

Assistant Superintendent

Project Coordinator

Office Assistant in Construction Company

Assistant Project Manager

Construction Project Coordinator

Office Administrator

Assistant Project Manager - Construction - Vaughan

Electrical Project Coordinator / Junior Estimator

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