Belleville, On Office manager Jobs – 9 Openings This Week

OFFICE MANAGER
SOUTHBRIDGE HOMES —Prince Edward, ON
- $55,000–$60,000 a year
- Weekends as needed
- Continuous improvement
- Team management
- No university degree
Quick apply
Operations Coordinator
Sexual Assault Centre for Quinte and District —Belleville, ON
- $38.29 an hour
- Full-time
- Administrative experience
- Team management
- Organizational skills
- Dental care
- Paid time off
Quick apply
2d
Lead Concierge Wellness House Coordinator
Ash & Sage Wellness House —Trenton, ON
- From $22 an hour
- Weekends as needed
- Hotel
- Cashiering
- Team management
- Store discount
- Wellness program
Quick apply
Administrative Services Manager
SWISS PROFESSIONAL SERVICES INC. —Trenton, ON
- $39–$40 an hour
- Full-time
- English
- Administrative experience
- Supervising experience
- Dental care
- Flexible schedule
Quick apply
7d
Customer Service Representative
Salaamart —Trenton, ON
- From $24 an hour
- Part-time
- Customer service
- High school diploma or GED
- Team management
Quick apply
Front End Manager/Bookkeeper
No Frills —Quinte West, ON
- $36,608–$65,000 a year
- Weekends as needed
- Microsoft Outlook
- Databases
- Human resources
Office Administrator
St.Mark’s United Church —Belleville, ON
- $17.95 an hour
- Part-time
- Microsoft Powerpoint
- Social media management
- Front desk
Quick apply

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OFFICE MANAGER

SOUTHBRIDGE HOMES -
Prince Edward, ON

Quick apply

Job details

Full-time
$55,000–$60,000 a year

Qualifications

Accounts receivable
Sage
Long term care experience
Operations management
Post-secondary education
Financial reporting
Invoice payment processing
Dayforce
Continuous improvement
Team management
Decision making
Client services
Risk management
PointClickCare
Mentoring
Customer service orientation
Data entry
Occupational Health and Safety (OHS) regulations
Organizational skills
Customer support
Accounts receivable processing
Finance and accounting experience
Budgeting
Office management
Financial management
Business
Account management
Accounting
Client interaction
Payroll processing
Business process improvement
Account reconciliation

Full job description

Home: Hallowell House, Long-Term Care
Salary Range: $55,000 - $60,000
Status: Full-time, vacancy
Southbridge Care Homes provides exceptional acquisition, management, and redevelopment services for long-term care homes and retirement communities across Ontario. Our mission is to maintain a best-in-class portfolio that consistently delivers excellence in care and services while ensuring economic sustainability.
Reporting to the Executive Director, the Office Manager is responsible for the overall management of business and administrative operations within the home. This includes accurate financial administration, payroll, resident billing, and trust account management, as well as providing leadership in financial management practices. The Office Manager ensures compliance with legislative requirements and company policies while supporting efficient, effective, and customer-focused business services. As a key member of the home’s leadership team, the Office Manager contributes to strategic planning, operational excellence, and the delivery of high-quality service to residents, families, and staff.
The is a full-time, on-site position working Monday through Friday, 75 hours bi-weekly. As a member of the home’s leadership team, the role includes participation in the on-call rotation and may require occasional weekend work. The position may involve regular walking within the home (i.e. to resident rooms, meetings, copier room) and requires a moderate level of physical fitness. The incumbent may also need to lift and carry items of up to 50lb.

Key Responsibilities:
Financial & Administrative Leadership

Ensure financial processes are accurate, timely, and compliant with the Nursing Homes Act, Ministry of Long-Term Care (MOHLTC) guidelines, and Southbridge policies.
Administer and monitor payroll processes using Dayforce, including data entry, validation, and submission in accordance with corporate and legislative requirements.
Manage the monthly resident billing & collection process, ensuring accuracy, timeliness, and the distribution of invoices to residents, families and third parties.
Timely and accurately processing of resident payments using PointClickCare(PCC).
Accurately enter, code and submit all accounts payable invoices in Sage.
Manage petty cash funds and Resident Trust accounts in compliance with the Nursing Home Act, including disbursement, reconciliation, and replenishment.
Prepare financial and statistical reports for management and government agencies as required.
Coordinate rate reduction applications and ensure adjustments are properly applied to resident accounts.

Resident & Family Services

Manage the financial admission process for new residents, serving as the primary point of contact for residents and families regarding all financial matters (i.e. billing, collections, trust accounts).
Provide exceptional customer service to residents, families, and visitors, addressing inquiries and concerns with professionalism and compassion.
Support a culture of transparency and trust in all financial and administrative interactions.

Leadership & Team Support

Serve as a member of the Home’s Leadership Team, contributing to strategic discussions and decision-making.
Provide guidance, mentorship, and support to leadership team within the home.
Collaborate with clinical, operational, and corporate teams to ensure effective integration of business practices with overall home operations.
Participate in committees and initiatives to support organizational goals and continuous improvement.
Oversees the Receptionist role.

Compliance & Risk Management

Ensure compliance with all relevant legislation, including the Nursing Homes Act, Employment Standards Act, Occupational Health & Safety Act, and Southbridge policies.
Maintain accurate records and documentation to support audits, inspections, and reporting requirements.
Implement and monitor internal controls to ensure operational integrity and safeguard assets.

Continuous Improvement

Identify opportunities to improve processes, systems, and policies to increase efficiency and service quality.
Support the implementation of new technologies, tools, and practices in collaboration with corporate teams.

Knowledge and Skills Required:

Post-secondary education in Accounting, Finance, Business Administration, or equivalent experience.
Minimum 3 years of experience in financial administration, payroll, or office management (healthcare or long-term care environment preferred).
Experience with PointClickCare (PCC), Sage, Dayforce or other relevant systems is an asset.
Strong financial acumen with demonstrated ability to manage payroll, accounts receivable, accounts payable, budgets, reconciliations, and reporting.
Excellent leadership, interpersonal, and organizational skills with the ability to prioritize effectively in a fast-paced environment.
Exceptional communication and customer service abilities, with a compassionate approach to supporting residents and families.
Demonstrated ability to ensure compliance with policies, procedures, and regulatory requirements.
Flexibility to participate in the manager on-call rotation schedule. More information will be provided during the interview process.
A negative vulnerable sector check completed within 6 months of hire date.
Completion of a 2 Step TB Skin test within the last 12 months.

We would like to thank all applicants for your interest in working as part of our team! Only those applicants selected to move forward in the recruitment process will be contacted.
Southbridge welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.

At Southbridge, we care about your privacy and strive to protect Applicant Data throughout the recruitment process. To that end, information that we gather from applicants via job postings, is used solely for the purposes of recruiting and hiring.

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office manager jobs in belleville, on

OFFICE MANAGER

Operations Coordinator

Lead Concierge Wellness House Coordinator

Administrative Services Manager

Customer Service Representative

Front End Manager/Bookkeeper

Office Administrator

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