Burlington, On Intake coordinator Jobs – 27 Openings This Week

Office Administrator - Burlington
Randstad —Burlington, ON
- $55,000–$60,000 a year
- Monday to Friday
- Microsoft Outlook
- Customer service
- English
Quick apply
3d
Virtual Psychiatric Nurse Practitioner (1099)
Attunio Health —Ontario
- $42.13–$99.39 an hour
- Full-time
- Remote
- English
- Patient care
- Medical terminology
Quick apply
Clinical Intake Coordinator - Addictions and Mental Health
Adapt —Burlington, ON
- $54,178–$61,566 a year
- Full-time
- Hybrid work
- CPR Certification
- Microsoft Outlook
- Bachelor's
- Paid time off
Quick apply
11d
Employment Program Recruitment & Admissions Coordinator(s)
Landscape Ontario —Milton, ON
- $40–$60 an hour
- Part-time
- Hybrid work
- Databases
- Presentation skills
- Continuous improvement
- Flexible schedule
Quick apply
Employment & Career Development Coordinator
Landscape Ontario —Milton, ON
- $60,000–$70,000 a year
- Weekends as needed
- Hybrid work
- Databases
- Case management
- Travel
Quick apply
Care Coordinator
Lifemark Health Group —Oakville, ON
- $17.60–$24.54 an hour
- Part-time
- High school diploma or GED
- Data entry
Quick apply
10d
OmniaBio: Administrative Coordinator
Centre for Commercialization of Regenerative Medicine —Hamilton, ON
- $65,000–$75,000 a year
- Full-time
- Hospitality
- Microsoft Outlook
- Bachelor's
Quick apply
Front Desk Receptionist & Client Experience Coordinator
Osteoathletic —Milton, ON
- $20–$22 an hour
- 8 hour shift
- Microsoft Outlook
- Inventory management
- Medical office experience
- Flexible schedule
Quick apply
13d
Cliniacal Nurse Coordinator and operations lead
Well Approach Centre —Burlington, ON
- $65,000–$75,000 a year
- Full-time
- CPR Certification
- Google Suite
- Vital signs
Quick apply
Customer Service Representative
Lifemark Health Group —Mississauga, ON
- Part-time
- High school diploma or GED
- Data entry
- Front desk
Quick apply
Clinic Coordinator
Mind Unwind Psychotherapy —Oakville, ON
- $22 an hour
- Part-time
- Hybrid work
- Spanish
- Google Suite
- Medical office experience
- Flexible schedule
Quick apply
11d
DOLLARS AND SENSE COORDINATOR
YWCA Hamilton —Hamilton, ON
- $52,517.02–$53,567.36 a year
- Temporary
- CPR Certification
- Microsoft Outlook
- English
- Paid sick leave
Venture Programs Coordinator
Innovation Factory —Hamilton, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
10d
PT Supportive Housing Coordinator
Indwell —Hamilton, ON
- $21.68–$26.06 an hour
- Part-time
- CPR Certification
- Medication administration
- First Aid Certification
Quick apply
3d
Manager, Admissions and Enrollment, Undergraduate Medical Education (UGME)
McMaster University —Hamilton, ON
- $71,375–$107,063 a year
- Part-time
- Hybrid work
- Medicine
- Doctoral degree
- Supervising experience
- Dental care
- Tuition reimbursement
10d
RFP Coordinator
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Outlook
- Continuous improvement
- In-person
- Employee assistance program
Quick apply
11d
PT Supportive Housing Coordinator (Strathearne Suites)- 14 month contract
Indwell —Hamilton, ON
- $21.68–$26.06 an hour
- Part-time
- CPR Certification
- Medication administration
- First Aid Certification
- Employee assistance program
Quick apply
13d
Systems and Operations Coordinator
ISNA School Board —Mississauga, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Google Suite
- High school diploma or GED
- Scripting
- Designated paid holidays
Quick apply
Stay Well Program Assistant
St. Joseph's Healthcare Hamilton —Hamilton, ON
- $30.43–$35.27 an hour
- Day shift
- CPR Certification
- Bachelor's
- First Aid Certification
NETWORKING COORDINATOR, POWER-UP
YWCA Hamilton —Hamilton, ON
- $26,608.62–$27,683.61 a year
- Contract
- CPR Certification
- Microsoft Outlook
- Bachelor's
- Paid sick leave

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Office Administrator - Burlington

Randstad -
Burlington, ON

Quick apply

Job details

Permanent
$55,000–$60,000 a year
3 days ago

Qualifications

Customer communication
Microsoft Outlook
Data management software
Customer service
Customer appointment booking
Spreadsheets
Client communication
Administrative support experience
Filing
English
Administrative and business operations experience
Data entry software
Administrative experience
Database management
Records management
Client services
Customer service orientation
QuickBooks
Data entry
Office management
Appointment scheduling
Document management
Bookkeeping
Communication skills
Client interaction
Time management

Full job description

Office Administrator - Burlington

Are you a highly organized, proactive Office Administrator looking to advance your career in business administration within a close knit team in a financial services environment? We are actively seeking an energetic, detail-driven Office Administrator to join a thriving accounting and financial services firm in Burlington. In this critical, full-time, in-office role, you will serve as the operational hub of the practice, maintaining smooth administrative processes, coordinating workflow schedules, and supporting accounting staff. As a key contributor within the business administration team, your expertise will directly impact team productivity, client satisfaction, and overall daily operational excellence.

As an Office Administrator, your daily responsibilities will offer great variety, engagement, and hands-on operations. You will manage central database systems and client portals, oversee physical and digital tax document management, schedule appointments, and ensure crucial tax returns move seamlessly from intake to e-filing. You will also play a vital role in client communication, proactively following up on outstanding information and resolving administrative bottlenecks. If you possess a strong administrative foundation, thrive in a collaborative office culture, and are eager to contribute to a structured, professional business administration setting, this Office Administrator position presents an outstanding opportunity for professional growth and stability.

If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Advantages

Competitive annual salary between $55,000 and $60,000 annually.
Annual salary reviews every January, merit increase to reward dedication and performance.
Predictable, stable full-time hours (Monday to Friday, 9:00 AM to 5:00 PM), encouraging healthy work-life balance and schedule consistency.
Two weeks of paid vacation time to allow for rest, personal time, and life balance throughout the year.
Engaging and inclusive team environment with firm-sponsored lunches, social events, team celebrations, and outings.
Hands-on direct training provided on-site by experienced accounting and administrative professionals.
Excellent opportunity to broaden professional exposure within business administration and the accounting sector.

Responsibilities

Oversee all daily office operations, maintaining efficient administrative systems and streamlined workflows across the firm.
Provide high-level administrative support to senior leadership and managers, including calendar management, appointment scheduling, and task tracking.
Manage and maintain the CCH iFirm Tax Prep portal and client database, accurately categorizing, uploading, and routing client documents and statements.
Proactively contact clients to follow up on missing tax records, signatures, and essential financial documentation required for project completion.
Monitor project timelines and workflow bottlenecks to ensure all tax returns, financial statements, and client deliverables meet strict regulatory deadlines.
Manage central phone systems, screening and routing incoming calls with professionalism, efficiency, and excellent customer service.
Maintain general email inboxes, sorting alerts, printing incoming documents, and distributing inquiries to the appropriate team members.
Prepare, update, and organize detailed administrative spreadsheets and records using advanced features in Microsoft Excel and Word.
Provide supplemental support for basic bookkeeping, data entry, and client file preparation when administrative peak periods arise.
Coordinate physical office management, including filing systems, supply ordering, mail distribution, and overall workspace maintenance.

Qualifications

3 to 5 years of solid experience as an Office Administrator, office coordinator, or administrative assistant, preferably within an accounting firm or professional services environment.
High proficiency in Microsoft Office applications, specifically Microsoft Excel, Word, and Outlook, with strong spreadsheet and data entry capabilities.
Working knowledge or practical familiarity with specialized database software such as CCH iFirm, CCH TaxPrep, or QuickBooks is considered a strong asset.
Excellent written and verbal English communication skills, with a professional phone manner and strong client-interfacing abilities.
Exceptional organizational, multi-tasking, and time-management skills, with a proven ability to prioritize workloads and meet tight deadlines.
Proactive problem-solving abilities and an out-of-the-box mindset to resolve administrative delays and streamline business administration workflows.
Meticulous attention to detail and accuracy when handling confidential client records and financial data.
Full availability to work 100% in-office in a full-time capacity (Monday to Friday, 9:00 AM – 5:00 PM).

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

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Refine Your Search

intake coordinator jobs in burlington, on

Office Administrator - Burlington

Virtual Psychiatric Nurse Practitioner (1099)

Clinical Intake Coordinator - Addictions and Mental Health

Employment Program Recruitment & Admissions Coordinator(s)

Employment & Career Development Coordinator

Care Coordinator

OmniaBio: Administrative Coordinator

Front Desk Receptionist & Client Experience Coordinator

Cliniacal Nurse Coordinator and operations lead

Customer Service Representative

Clinic Coordinator

DOLLARS AND SENSE COORDINATOR

Venture Programs Coordinator

PT Supportive Housing Coordinator

Manager, Admissions and Enrollment, Undergraduate Medical Education (UGME)

RFP Coordinator

PT Supportive Housing Coordinator (Strathearne Suites)- 14 month contract

Systems and Operations Coordinator

Stay Well Program Assistant

NETWORKING COORDINATOR, POWER-UP

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