Burlington, On Personal assistant to ceo Jobs – 2 Openings This Week

Executive Assistant to the CEO
Wren Labs —Oakville, ON
- From $70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
9d

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Executive Assistant to the CEO

Wren Labs
Oakville, ON

Quick apply

Job details

Full-time
From $70,000 a year
9 days ago

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Project management software
Communication skills
Office experience

Full job description

Wren Labs is a fast-moving deep-tech company working at the intersection of biology, hardware, automation, and data.

We are building advanced tools for real-world biological testing and deployment, with applications across diagnostics, environmental monitoring, industrial biology, and defense. Our work is technical, ambitious, and highly execution-driven.

We are a small team, which means the work moves quickly and every person has a meaningful impact. We value ownership, clear communication, discretion, and the ability to bring structure to complex, fast-changing environments.

About the Role

We are hiring an Executive Assistant to support the Founder & CEO.

This is a high-trust role for someone who is exceptionally organized, proactive, and comfortable taking ownership. You will help manage the CEO’s calendar, inbox, logistics, meeting preparation, follow-ups, and day-to-day coordination across both business and occasional personal matters.

The goal of this role is simple: help the CEO stay focused on the highest-value work by removing friction, protecting time, and making sure important details do not fall through the cracks.

This is a good fit for someone who enjoys being close to the center of a growing company, likes solving practical problems, and takes pride in making a busy person’s life run more smoothly.

Responsibilities

You will be responsible for:

Managing and prioritizing the CEO’s calendar, including meetings, focus time, scheduling conflicts, and preparation.
Monitoring and organizing the CEO’s inbox, including triaging messages, drafting responses, and flagging important items.
Coordinating travel, meetings, appointments, and logistics.
Preparing agendas, briefing notes, meeting materials, and follow-up items.
Tracking commitments, deadlines, and loose ends to make sure things get completed.
Acting as a point of contact for internal team members, partners, vendors, and external stakeholders.
Helping organize documents, communications, and administrative workflows.
Supporting occasional personal or household coordination where needed.
Taking vague or incomplete requests and turning them into completed outcomes.

What We’re Looking For

We are looking for someone who is:

Highly organized and detail-oriented.
Proactive, resourceful, and comfortable working independently.
Discreet and trustworthy with sensitive business and personal information.
Clear and professional in written and verbal communication.
Calm under pressure and adaptable when plans change.
Comfortable working around technical teams, including engineers, scientists, and operators.
Able to anticipate needs rather than only respond to instructions.
Strong at follow-through and closing loops.

Nice to Have

The following are helpful but not required:

Prior experience supporting a founder, CEO, or senior executive.
Experience in a startup, technical company, lab, manufacturing, or fast-moving operating environment.
Comfort using modern productivity tools, AI tools, calendars, email systems, and project management software.
Experience coordinating travel, vendors, meetings, events, or personal logistics.

Pay: From $70,000.00 per year

Work Location: In person

Quick apply

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