Caledon, On Personal assistant Jobs – 8 Openings This Week

Administrative Assistant, Information Technology (Contract up to 6 Months)
Town of Caledon —Caledon, ON
- $34.41–$43.01 an hour
- Remote
- Inventory control
- Databases
- Administrative experience
10d
Administrative Assistant
Automated DesignWorks —Vaughan, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Research
- Dental care
- Paid time off
Quick apply
Personal Assistant
Popeyes Louisiana Kitchen, Woodstock —Woodbridge, ON
- From $23 an hour
- Full-time
- Google Suite
- Microsoft Excel
- Microsoft Outlook
Quick apply
Part Time Personal & Household Assistant
Venture Melon Inc. —Vaughan, ON
- $20–$25 an hour
- Part-time
- Hybrid work
- Inventory control
- Cooking
- Team management
- Flexible schedule
Quick apply
Executive Assistant, Events & Partnerships
Renso Foods —Etobicoke, ON
- $50,000–$65,000 a year
- Full-time
- Hospitality
- English
- Microsoft Office
Quick apply
12d
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
- $18–$20 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- English
Quick apply

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Administrative Assistant, Information Technology (Contract up to 6 Months)

Town of Caledon -
Caledon, ON

Apply Now

Job details

Permanent
$34.41–$43.01 an hour
10 days ago

Qualifications

Inventory control
Supplier management experience
Post-secondary education
Administrative support experience
Administrative and business operations experience
Databases
Administrative experience
Invoice payment processing
Contracts
Front desk
Purchasing
Budgeting
Business
Communication skills
Information Technology

Full job description

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity (Vacancy: Replacement)

Reporting directly to the Chief Information Officer (CIO), the Administrative Assistant, Information Technology is responsible for providing direct administrative support to the CIO and central coordination of their functional portfolio. The successful candidate is highly organized and capable of managing complex stakeholder relationships within a fast-paced environment.

As the Administrative Assistant, Information Technology you will perform the following duties, including but not limited to:

Assist the CIO and managers in day-to-day activities including but not limited to scheduling of meetings, preparation of agendas, recording meeting minutes, correspondence and other administrative tasks.
Act as the first point of contact for administrative matters, handling phone calls, emails and visitors with a professional and helpful approach.
Own the end-to-end invoicing process, including receiving, verifying and tracking all invoices to ensure they are processed without errors or delays.
Act as the main point of contact for external vendors regarding payment status, contract renewals and billing disputes.
Assist the CIO by maintaining an up-to-date record of divisional spending against approved budget, highlighting any discrepancies.
Provide back up support with all Freedom of Information requests.
Liaise with vendors with respect to order inquiries, quotes and return merchandize authorizations
Input, maintain and update IT asset inventory (master items, pricing, vendor info) in the IT asset management system and vendor databases where applicable
Must be able to make responsible purchases with approval, and within established guidelines.
Purchasing, processing, allocating, and coding P-Card transactions, invoices and statements.
Manage vendor creation, payables, refunds, grants, and expense processing and employee reimbursements.
Perform additional duties and undertake special projects as assigned.

The Ideal Candidate

We are seeking an experienced professional with a post-secondary diploma in Business Administration or closely related field. Our ideal candidate has a minimum of one (1) year related experience in an administrative role. Experience in a municipal setting is considered an asset.

The ideal candidate will have demonstrated analytical and problem-solving skills involving occasional ingenuity, refinement of procedures. We are seeking an individual who has excellent verbal and written communication skills with the ability to give, obtain and/or exchange routine information.

The successful candidate for Administrative Assistant, Information Technology will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers an hourly range of $34.41 to $43.01.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

Applications for this posting will be accepted until September 11th, 2026, 12:00PM.

How To Apply

To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit: www.caledon.ca/careers (http://www.caledon.ca/careers)

If needed and upon request, this document can be made available in an alternative format.

Apply Now

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personal assistant jobs in caledon, on

Administrative Assistant, Information Technology (Contract up to 6 Months)

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