Calgary, Ab Administrator ii Jobs – 14 Openings This Week

EOI - Administrative Assistant - Calgary
Raise —Calgary, AB
- Contract
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
Operations - Admin II
Canada Cartage —Calgary, AB
- Full-time
- Microsoft Outlook
- Hotel
- High school diploma or GED
Quick apply
Surface Land Administrator
Conifer Energy, Inc. —Calgary, AB
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Level 1, Estate Administrator - Proposals
Bromwich+Smith —Calgary, AB
- Full-time
- Organizational skills
- Financial services
- Communication skills
- Dental care
- Vision care
Quick apply
11d
Maintenance Worker II (MW2-RV52-003) - Bethany Riverview
Bethany Care Society —Calgary, AB
- Full-time
- Engineering
- English
- High school diploma or GED
Level 2, Estate Administrator - Bankruptcy
Bromwich+Smith —Calgary, AB
- Full-time
- Remote
- Communication skills
- Time management
- Dental care
- Vision care
Quick apply
11d
Construction Contract Administrator - Field Operations
HDR —Calgary, AB
- Full-time
- CPR Certification
- Computer literacy
- Engineering
Executive Assistant to the Dean - Faculty of Nursing
The University of Calgary —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Nursing
5d
HR Partner, People and Culture
The University of Calgary —Calgary, AB
- Full-time
- Master's degree
- Analysis skills
- Project management
11d
Research Ethics Analyst, Office of Research Services
The University of Calgary —Calgary, AB
- Full-time
- Customer service
- Research
- Microsoft Office
4d
Broker, Commercial Insurance
Navacord —Calgary, AB
- Full-time
- Customer service
- Computer literacy
- Public speaking
Quick apply
Salesforce Senior Developer
Recutify Inc. —Calgary, AB
- Full-time
- Salesforce
- Mentoring
- Software development
Quick apply

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EOI - Administrative Assistant - Calgary

Raise -
Calgary, AB

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Job details

Contract

Qualifications

Record keeping
Computer operation
Community engagement
Supplier management experience
Post-secondary education
Administrative support experience
Purchase order management
Financial management report preparation
Administrative and business operations experience
Microsoft Office
Event management experience
Administrative experience
Calendar management
Customer service orientation
Vendor relationship management
Organizational skills
SharePoint
Budgeting
Document management
Communication skills
Event logistics coordination
Time management
Account reconciliation

Full job description

Project Administrator II

Contract Length: 1 Year
Location: Calgary, AB T2P 3L8

Raise is currently pooling a contract team member for an upcoming Administrative Assistant role on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

Our client is seeking a Project Administrator II to provide administrative, financial, and coordination support for project and community engagement activities. This role is responsible for supporting project teams through financial administration, event coordination, compliance activities, documentation management, and day-to-day operational support. The successful candidate will work closely with project teams, external consultants, vendors, and internal stakeholders to ensure processes are completed efficiently, records are maintained accurately, and project-related activities are executed effectively. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage purchase orders, including initiating, revising, and closing orders to support procurement activities and budget management.
Track project and team budgets, monitor expenses, and provide financial reporting as required.
Submit, track, and reconcile payment requests while resolving discrepancies in a timely manner.
Manage team expense reports and support financial administration activities.
Support sponsorship applications for local communities and Indigenous groups by guiding applicants and internal stakeholders through corporate citizenship processes.
Coordinate community engagement events and activities to support stakeholder relationships and organizational objectives.
Order, track, and maintain inventories of promotional materials and event supplies.
Coordinate event logistics, including venue bookings, accommodations, catering, transportation, and vendor payments.
Organize and distribute regulatory notifications to support compliance requirements.
Review, edit, and maintain engagement logs to ensure accurate documentation and reporting.
Coordinate meeting minute reviews and facilitate timely finalization and distribution of records.
Assist with SharePoint administration, records management, and document organization.
Monitor and triage shared project inboxes and incoming inquiries, ensuring prompt responses and appropriate escalation when required.
Maintain team calendars, scheduling activities, and access permissions for shared collaboration platforms.
Support vendor onboarding activities and maintain vendor documentation.
Coordinate travel arrangements, meeting logistics, and expense reporting for leadership team members.
Attend project, team, and event planning meetings and provide administrative support as required.
Collaborate effectively with project teams, consultants, community engagement teams, Indigenous engagement teams, vendors, and other stakeholders.

Qualifications

Relevant post-secondary education and a minimum of 3 years of administrative experience, or an equivalent combination of education and experience.
Experience supporting project teams, financial administration, event coordination, or community engagement activities.
Intermediate to advanced proficiency with Microsoft Office Suite, SharePoint, email systems, internet navigation, and general computer applications.
Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
Excellent interpersonal, verbal, and written communication skills.
Ability to manage multiple competing priorities while meeting deadlines in a fast-paced environment.
Demonstrated ability to work independently with minimal supervision and take initiative when addressing tasks and challenges.
Strong time management skills and the ability to adapt to changing priorities and frequent interruptions.
Experience coordinating meetings, travel arrangements, vendor management, and administrative processes.
Ability to quickly learn new systems, processes, and procedures while maintaining a high level of accuracy and professionalism.
Strong customer service orientation and commitment to supporting internal and external stakeholders.

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or [email protected]

#ENBC26

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Refine Your Search

administrator ii jobs in calgary, ab

EOI - Administrative Assistant - Calgary

Operations - Admin II

Surface Land Administrator

Level 1, Estate Administrator - Proposals

Maintenance Worker II (MW2-RV52-003) - Bethany Riverview

Level 2, Estate Administrator - Bankruptcy

Construction Contract Administrator - Field Operations

Executive Assistant to the Dean - Faculty of Nursing

HR Partner, People and Culture

Research Ethics Analyst, Office of Research Services

Broker, Commercial Insurance

Salesforce Senior Developer

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