Calgary, Ab Appointment coordinator Jobs – 64 Openings This Week

Legal Administrative Assistant / Office Manager
Osprey Legal —Calgary, AB
- $28–$33 an hour
- Part-time
- Hybrid work
- Research
- Flexible schedule
Quick apply
5h
Client Care Coordinator
RecordXpress —Calgary, AB
- $20–$22 an hour
- Full-time
- CRM software
- Administrative experience
- High school diploma or GED
Quick apply
Front of House Sales & Reception Coordinator
Ultimate Auto Protection Inc. —Calgary, AB
- From $52,000 a year
- Full-time
- CRM software
- Google Suite
- Sales
- Disability insurance
- Dental care
Quick apply
HR & Admin Coordinator
GAM Technical Services —Calgary, AB
- $50,000–$60,000 a year
- Full-time
- Driving
- Accounting
- Data entry
- Dental care
Quick apply
5d
Area Operations Coordinator
Securitas Security Services —Calgary, AB
- Full-time
- Word processing
- Data analysis skills
- English
BDC Coordinator
South Trail Kia —Calgary, AB
- $18 an hour
- Full-time
- English
- Databases
- High school diploma or GED
Quick apply
Cosmetic Sales Coordinator - 12 Month Contract
Rejuvenation Medical Group —Calgary, AB
- Temporary
- CRM software
- Sales
- Microsoft Office
Quick apply
Intake Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- Microsoft Word
- Medical office experience
- English
Quick apply
Client Care Coordinator - Service
Motion LP —Calgary, AB
- $37,700–$56,500 a year
- Full-time
- Microsoft Office
- Databases
- Organizational skills
- Employee assistance program
Quick apply
1d
Client Services Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Employee stock purchase plan
- Dental care
Quick apply
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Part-time
- Microsoft Outlook
- English
- High school diploma or GED
5d
Intake Receptionist
The Immigrant Education Society —Calgary, AB
- Part-time
- Microsoft Office
- Databases
- Front desk
- Designated paid holidays
- Dental care
Quick apply
9h
Appointment Coordinator (Part-Time)
Royal Oak Nissan —Calgary, AB
- $18 an hour
- Part-time
- Front desk
- Computer skills
- Guest services
Quick apply
Full-Time Clinic Receptionist / Administrative Coordinator
Moroz Child Psychology Group —Calgary, AB
- $31 an hour
- Full-time
- Sales
- Administrative experience
- Front desk
Quick apply
8d
Office Administrative & Front Desk Coordinator
A-Apollo Windows & Doors Ltd —Calgary, AB
- $40,000–$45,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Patient Care Coordinator
Calgary West Central Primary Care Network —Calgary, AB
- $43,000–$53,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Service Appointment Coordinator
Jack Carter Chevrolet —Calgary, AB
- Full-time
- Data analysis skills
- English
- Analysis skills
Quick apply
7d
Treatment Coordinator
Bee Family Dental —Calgary, AB
- $25–$35 an hour
- Full-time
- Medical office experience
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
9h
Care Coordinator
Lifemark Health Group —Chestermere, AB
- Part-time
- High school diploma or GED
- Data entry
- Organizational skills
Quick apply
Service & Warranty Coordinator
Shane Homes —Calgary, AB
- Full-time
- CRM software
- Microsoft Office
- Profit sharing
- Dental care

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Legal Administrative Assistant / Office Manager

Osprey Legal
Calgary, AB

Quick apply

Job details

Part-time
$28–$33 an hour
5 hours ago

Qualifications

Assistance experience within legal industry
Record keeping
Operations management
Case file maintenance
Supplier management experience
Customer appointment booking
Client inquiry handling
Process improvement
Research
Technical support
Litigation
Calendar management
Vendor relationship management
Document archiving
Legal role experience
Office management
Proofreading
Document management
Adobe Acrobat
Client interaction
Business process improvement

Full job description

We are a small, established boutique litigation firm in Calgary — and we’re growing.

We’re looking for an experienced Legal Administrative Assistant / Office Manager who is organized, resourceful, good with people and interested in combining litigation support with responsibility for keeping a small office running smoothly.

You’ll work directly with the firm’s founding lawyer and take real ownership of the administrative side of the practice — from court filings and client files to billing, vendors, technology and the systems that keep the firm organized.

The position will start at approximately 20–25 hours per week, with the intention that it can develop into a full-time position as the firm grows. For the right person, there is also an opportunity to take on increasing responsibility for the firm’s systems and day-to-day operations.

If you like variety, enjoy figuring things out and get genuine satisfaction from making things work better, we’d like to meet you.

What You’ll Actually Do

Variety is a big part of this job.

On any given day, you might file documents with the Court, organize materials for an upcoming application, chase down an expert report, help open a new client file, prepare an invoice — and then figure out a better way for us to handle one of our administrative processes.

Your responsibilities will include:

Managing client files, correspondence and documents, including consistent electronic filing and document naming
Managing calendars, deadlines, appointments, meetings and court dates
Preparing, formatting and proofreading correspondence and legal documents
Filing documents with the Alberta Courts and other registries
Assisting with Land Titles, corporate and other searches and filings
Organizing documents and materials for litigation matters, applications and hearings
Coordinating with clients, opposing counsel, experts, process servers, court runners and other service providers
Handling prospective-client inquiries, scheduling consultations, sending intake forms and opening approved matters
Assisting with timekeeping, pre-billing, invoicing, expense entry, receipts and appropriate follow-up on outstanding accounts
Processing vendor invoices and liaising with the firm’s bookkeeper or accountant as needed
Opening, closing and archiving files and maintaining accurate administrative records
Managing day-to-day office needs, including mail, couriers, supplies, equipment, subscriptions, repairs and service providers
Coordinating office technology and software access, working with IT support and troubleshooting basic issues
Supporting onboarding by arranging equipment, system access, training and routine personnel records
Helping maintain the firm’s website and lawyer profiles and coordinating approved marketing projects and providers
Scheduling meetings, preparing basic reports, researching suppliers, obtaining quotes and assisting with special projects
Creating useful checklists, precedents and administrative systems
Identifying inefficient processes and helping design practical improvements
Spotting things that need attention, troubleshooting, and taking the initiative to resolve issues

Who We’re Looking For

Ideally, you have 3–5 years of experience working as a legal administrative assistant preferably in litigation or an office manager. More importantly, you’re someone who:

Is exceptionally organized and notices details other people miss
Takes responsibility for getting things finished
Can manage competing priorities without becoming flustered
Has good judgment and knows when to take initiative — and when to ask
Is friendly, professional and comfortable dealing directly with clients
Is confident with technology and enjoys learning new systems
Doesn’t need detailed instructions for every new task
Sees an inefficient process and wants to improve it
Can work independently
Has a sense of humour and enjoys working in a small, collaborative environment

Experience with Alberta court procedures and electronic filing is strongly preferred.

Experience with CosmoLex, Microsoft 365 and Adobe Acrobat would be an asset.

A Legal Assistant diploma or equivalent training would also be an asset.

Why This Role Is Different

We’re not looking for someone to sit at a desk waiting for instructions.

In a small firm, a great legal assistant can make an enormous difference — and we want someone who likes that idea.

Initially, your focus will be supporting the founding lawyer and keeping the litigation practice organized and running smoothly.

As the firm grows, there will be opportunities to take ownership of broader parts of the business, including workflow, billing, technology, vendor management, onboarding, office administration and coordination of approved marketing projects.

For someone interested in that progression, the position could ultimately develop into an Operations Coordinator or Operations Manager role, with meaningful influence over how the firm’s administrative systems evolve.

If, on the other hand, you’re an excellent legal assistant, or an excellent office manager, who simply wants interesting work, flexibility and a smaller working environment, we’d like to hear from you too.

The Practical Details

Location: Calgary, Alberta

Hours: Approximately 20–25 hours per week initially

Salary: $28–$33 per hour, depending on experience

Experience: Ideally 3–5 years of relevant experience

Work arrangement: Hybrid — a combination of working from our dog-friendly Calgary office and remotely

Future opportunity: Potential to develop into a full-time position as the firm grows

Application deadline: September 20, 2026

A Little About How We Work

We believe people do their best work when they’re trusted, given responsibility and allowed some flexibility in how they get things done.

You’ll work closely with the firm’s founding lawyer rather than disappearing into a large administrative team. You’ll see how the whole practice operates, have a genuine impact on how we do things, and have an opportunity to grow your role alongside the firm.

We’re serious about doing interesting, excellent legal work.

Interested?

Please send us your resume and a short cover letter telling us a little about yourself, your relevant experience and why this particular role caught your attention.

Applications will be accepted until September 20, 2026.

Pay: $28.00-$33.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

Casual dress
Flexible schedule

Work Location: Hybrid remote in Calgary, AB T3E 6L1

Quick apply

Refine Your Search

appointment coordinator jobs in calgary, ab

Legal Administrative Assistant / Office Manager

Client Care Coordinator

Front of House Sales & Reception Coordinator

HR & Admin Coordinator

Area Operations Coordinator

BDC Coordinator

Cosmetic Sales Coordinator - 12 Month Contract

Intake Coordinator

Client Care Coordinator - Service

Client Services Coordinator

Administrative Support IV

Intake Receptionist

Appointment Coordinator (Part-Time)

Full-Time Clinic Receptionist / Administrative Coordinator

Office Administrative & Front Desk Coordinator

Patient Care Coordinator

Service Appointment Coordinator

Treatment Coordinator

Care Coordinator

Service & Warranty Coordinator

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