Charlottetown, Pe Executive & personal assistants Jobs – 2 Openings This Week

Executive Administrative Assistant - Office of the President
University of Prince Edward Island —Charlottetown, PE
- Microsoft Office
- Administrative experience
- Bachelor's
- Dental care
1d

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Executive Administrative Assistant - Office of the President
University of Prince Edward Island —Charlottetown, PE
Maintain electronic filing systems, SharePoint sites, and other administrative tools. Strong written and verbal communication, including drafting correspondence…
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Executive Administrative Assistant - Office of the President

University of Prince Edward Island -
Charlottetown, PE

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Job details

1 day ago

Qualifications

Post-secondary education
Filing
Microsoft Office
Administrative experience
Bachelor's
SharePoint
Business
Communication skills
Time management

Full job description

Reporting to the Chief of Staff in the Office of the President, with a secondary reporting relationship to the University Secretary, this position supports the priorities and initiatives of both offices. The successful candidate will work collaboratively with a diverse range of employees, leaders, and project teams across the University, contributing to projects and initiatives delegated by the President, Chief of Staff, and University Secretary.

What we offer:

Comprehensive Health and Dental
RRSP Contribution
Tuition Waivers
Health and Wellness on Campus available to staff

RESPONSIBILITIES:

Managing calendars, coordinating meetings, preparing agendas and minutes, and tracking follow-up actions
Balancing multiple priorities, managing deadlines, and handling a high volume of tasks in a fast-paced environment
Strong written and verbal communication, including drafting correspondence, responding to inquiries, and interacting professionally with diverse stakeholders
Serving as the first point of contact for the President's Office and providing professional, diplomatic service to students, staff, faculty, visitors, and external partners
Handling sensitive executive, governance, and institutional information with professionalism and sound judgment
Coordinating executive meetings, special events, catering, facilities, technology, and other operational requirements
Processing invoices, contracts, procurement requests, expense claims, and reconciliations in accordance with policy
Maintain electronic filing systems, SharePoint sites, and other administrative tools
Independently addressing routine issues, prioritizing requests, and determining when escalation or consultation is required
Other duties as required

QUALIFICATIONS:

Postsecondary diploma in office administration, business administration, or a related field. An undergraduate degree is considered an asset
Minimum five (5) years of progressively responsible administrative experience
Advanced proficiency with Microsoft Office applications and electronic information systems, including SharePoint
Exceptional organizational, time-management, and multitasking abilities
Strong written and verbal communication skills
Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
Proven ability to manage competing priorities in a fast-paced environment

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