Collingwood, On Administration Jobs – 34 Openings This Week

Office Manager
Pretty River Academy —Collingwood, ON
- $52,000–$60,000 a year
- Full-time
- Google Suite
- English
- Microsoft Office
- Dental care
- Vision care
Quick apply
5d
Bookkeeper & Payroll Administrator
JJBG Holdings Inc —Collingwood, ON
- $25–$30 an hour
- Full-time
- QuickBooks
- In-person
- Restaurant
- Dental care
- Life insurance
Quick apply
7d
Veterinary Receptionist
Thornbury Veterinary Hospital —Thornbury, ON
- $20–$21 an hour
- Full-time
- Microsoft Word
- Laboratory experience
- English
- Store discount
- Wellness program
Quick apply
Veterinary Receptionist
Thornbury Veterinary Hospital —Thornbury, ON
- $20–$21 an hour
- Full-time
- Laboratory experience
- Microsoft Office
- Cashiering
- Store discount
- Wellness program
Quick apply
7d
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
13d
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Business Services Manager (Deseronto)
MBQ LTC Home —Ontario
- $56,000–$83,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Clerk Steno - Part-time 0.4 FTE (14 hours per week)
Simcoe County District School Board —Wasaga Beach, ON
- $24.09–$27.94 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Microsoft Outlook
3d
Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)
Collingwood General and Marine Hospital —Collingwood, ON
- $65,000–$70,000 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
- Work from home
Receptionist
Living Water Retirement Residence —Collingwood, ON
- $19.50 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- Administrative experience
Quick apply
6d
Executive Assistant
Georgian Bay Family Health —Collingwood, ON
- $38–$42 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Administrative experience
- Flexible schedule
Finance Admin Assistant
Pilkington Glass of Canada LTD —Collingwood, ON
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
Quick apply
Administrative Co-ordinator
Craigleith Cares Foundation —Collingwood, ON
- $19–$24 an hour
- Part-time
- Google Suite
- Research
- Microsoft Office
Quick apply
Patient Service / Administration
Georgian Bay Family Health —Collingwood, ON
- $37,667–$43,667 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
- Dental care
- Vision care
Charity Administrative Co-ordinator
Craigleith Cares Foundation —Collingwood, ON
- $19–$24 an hour
- Part-time
- Google Suite
- Research
- Microsoft Office
Quick apply
13d
Bookkeeper/Office Manager
Collingwood Fuels Ltd. —Collingwood, ON
- $24–$29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Budgeting
- Dental care
Quick apply
Front Desk Member Support Specialist
FS8 Collingwood —Collingwood, ON
- $17.60–$18.00 an hour
- Part-time
- Google Suite
- Sales
- English
Quick apply
13d
Receptionist
The Salvation Army —Collingwood, ON
- $17.60–$26.20 an hour
- Part-time
- Serving
- Heavy lifting
- Administrative experience
10d
Payroll & Accounts Payable Administrator
The Georgian Peaks Club —Clarksburg, ON
- $55,000–$65,000 a year
- Weekends as needed
- In-person
- Guest services
- Communication skills
- Designated paid holidays
- Disability insurance
Quick apply
4d

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Office Manager

Pretty River Academy -
Collingwood, ON

Quick apply

Job details

Full-time
$52,000–$60,000 a year
5 days ago

Qualifications

Record keeping
Recruitment coordination support
Accounts receivable
Google Suite
Contract management
Accounts payable
Operations management
Finance
Supplier management experience
Post-secondary education
Filing
Process improvement
English
Administrative and business operations experience
Microsoft Office
Databases
Hiring
Human resources
QuickBooks
Recruiting
Contracts
Purchasing
Accounts receivable processing
Office management
Human Resources
AI
Business
Communication skills
Information management
Event logistics coordination
Business process improvement
Account reconciliation

Full job description

Office Manager — Pretty River Academy

About Us

Pretty River Academy is a close-knit independent school in Collingwood, where families, faculty and learners of all ages know each other by name. We are seeking an experienced Office Manager to lead the day-to-day administrative and operational functions of our school office with skill, confidence, and genuine care for our community.

About the Role

The Office Manager runs the operational core of the school. Central to this role is the ability to build genuine relationships with families, students, and staff, creating a warm and trusted presence that shapes how our community experiences the school every day. This role oversees on-site and off-site logistics, communications, documentation, compliance, and financial administration for the school. The successful candidate brings professional expertise in human resources, bookkeeping, systems and process design, event coordination, and organizational communication, and applies technology with confidence to keep every part of the school running with accuracy and foresight. This position carries genuine latitude to build and improve how the school operates.

Key Responsibilities

Systems, Technology, and Process Improvement

Maintain and manage the school's information and records platforms with accuracy and care
Design and refine workflows and processes that reduce administrative burden and improve accuracy across HR, finance, and communication functions
Establish monitoring practices to track deadlines, compliance requirements, and outstanding items, and surface them proactively to leadership
Navigate and manage multiple software platforms with confidence, including school management systems, scheduling tools, and productivity software
Bring an openness to evaluating and adopting new tools, including AI-assisted platforms, where they can strengthen efficiency, communication, or information flow across the school; prior experience with these tools is a valued asset though not a requirement

Human Resources

Lead HR administration, including personnel files, hiring logistics, onboarding and offboarding, attendance and leave tracking, and compliance documentation (Vulnerable Sector Checks, certifications, employment recordkeeping)
Build and maintain organized digital workflows for HR processes, ensuring records remain accurate, current, and easily retrievable
Exercise professional judgment in handling confidential personnel matters
Lead recruitment logistics from posting through offer stage

Finance Administration and Contracts

Support bookkeeping functions, including accounts receivable and accounts payable, with accuracy and attention to detail
Manage billing, invoicing, and payment tracking for programs including transportation, field trips, Camp Curiosity, After School Activities, and facility rentals
Handle day-to-day purchasing and expense administration, including ordering office and classroom supplies, processing purchase requests, and managing invoices for rentals, vendors, and services
Draft, organize, and maintain contracts and agreements related to vendors, rentals, and program services
Reconcile accounts and maintain clear, well-organized financial records to support the Business Office
Follow up on outstanding balances and payments in a professional and consistent manner

Event and Logistics Coordination

Plan and coordinate school events, including open houses, parent conferences, and community gatherings, both on-site and off-site
Manage scheduling, room and space bookings, vendor relationships, and calendars with precision and foresight
Build repeatable systems and checklists for recurring events and logistics, improving consistency year over year
Anticipate logistical needs and resolve conflicts proactively

Communications, Documentation, and Relationship Management

Serve as the school's central point of contact, coordinating communication and documentation across families, faculty, leadership, and external partners
Manage school-wide communications, including newsletters and notices, through organized and efficient workflows
Maintain thorough, well-organized documentation across HR, finance, events, and family-facing processes
Support leadership with reliable follow-through on communications and administrative matters
Understand the needs of school families and respond to sensitive matters, including student health and custody information, with discretion and tact
Serve as a warm, professional, and consistent presence for families, students, and staff, representing the school's values in every interaction

Qualifications

3+ years of professional experience in office management, school operations, or human resources, with demonstrated ability to independently manage a function or area of responsibility
Bookkeeping experience, including accounts receivable and accounts payable (QuickBooks or similar platforms)
Post-secondary education or diploma in Office Administration, Human Resources, Business Administration, or a related field
Strong technical fluency, including Microsoft Office, Google Workspace, and school management or database platforms an asset
Openness to using AI-assisted tools to improve workflow efficiency, communication, or information management; prior experience is an asset
Proven ability to design, document, and improve operational processes and systems
Experience drafting or managing contracts and vendor agreements
Demonstrated skill in event planning and logistics coordination
Excellent written and verbal communication skills
Sound, mature judgment in handling confidential and sensitive information
A warm, personable, community-oriented approach to service
School environment experience preferred

What We Offer

A salary of $52,000 – $60,000 annually, reflective of the scope and skill required for this role
Benefits, RRSP matching and professional development opportunities
A respected position at the heart of a high-trust, mission-driven community in Collingwood, with genuine latitude to build and improve how the school operates

How to Apply

Please submit a resume and cover letter outlining relevant experience and examples of independently managing office operations, human resources, bookkeeping, or systems and process improvement through Indeed along with 3 professional references. We thank all applicants for their interest. Candidates selected for an interview will be contacted directly.

Pretty River Academy is committed to fostering a diverse and inclusive community and welcomes applications from all qualified candidates.

Pay: $52,000.00-$60,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
RRSP match
Vision care

Experience:

Office management: 3 years (required)

Language:

English (required)

Licence/Certification:

Post Secondary Degree in related field (required)

Location:

Collingwood, ON L9Y 5E7 (preferred)

Work Location: In person

Quick apply

Refine Your Search

administration jobs in collingwood, on

Office Manager

Bookkeeper & Payroll Administrator

Veterinary Receptionist

Veterinary Receptionist

Unit Clerk (Orillia)

Executive Director (Administrator) (Orillia)

Business Services Manager (Orillia)

Business Services Manager (Deseronto)

Clerk Steno - Part-time 0.4 FTE (14 hours per week)

Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)

Receptionist

Executive Assistant

Finance Admin Assistant

Administrative Co-ordinator

Patient Service / Administration

Charity Administrative Co-ordinator

Bookkeeper/Office Manager

Front Desk Member Support Specialist

Receptionist

Payroll & Accounts Payable Administrator

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