The Cowichan Campus of Vancouver Island University plays a significant role in Duncan and the Cowichan Valley by offering a diverse range of practical and innovative educational programs and services tailored to the unique needs of the local community. The campus is dedicated to supporting learners in their transition to meaningful careers and further education. It encompasses various areas such as University Programming, Trades Training, Adult Basic Education, Literacy and Employability Skills, Health Sciences and Human Services, Education, Contract Services, as well as Professional Development and Training. Every member of the Cowichan Campus staff is highly valued and regarded as a valuable team player, committed to representing VIU's educational initiatives and other activities in an informed, approachable, accessible and inclusive manner.
Department
Cowichan Campus Administration
Campus
Cowichan campus (Duncan) *Successful candidates must be able to attend in person on campus as required.
Location
Duncan, British Columbia
Appointment Type
temporary full-time
Workload
35 hours per week. Monday to Friday, 8:00am - 4:00pm
Pay Level
CUPE 7: $30.19 per hour
Appointment Start Date
21-Sep-2026
Appointment End Date
21-Sep-2027
Leave Replacement
Appointment may be extended or end early, depending on return of incumbent.
Applicant Documents
CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference
Duties:
The Campus Administrative Assistant is key to the success of the Cowichan Campus, welcoming and providing excellent customer service to students, staff, faculty, and the general public. This role acts as the initial campus contact, responding to questions and inquiries, and requires a strong understanding of the functions, areas, programs and services offered by Vancouver Island University.
The Campus Administrative Assistant plays a critical role in how each visitor to the campus is received, and how their questions, problems and/or concerns are resolved. In addition, the Assistant works independently and without supervision on a wide variety of tasks requiring efficiency, accuracy, and confidentiality in a front-line, high-traffic, and high-noise environment with regular interruptions.
Required Qualifications:
Office Administration Certificate or one-year post-secondary equivalent education from an accredited institution. Minimum three years' recent relevant experience. An equivalent combination of education and experience may be considered.
- Experience working in a front-line service delivery position
- A wide range of knowledge and understanding of the functions, areas, programs and services offered by VIU
- Exceptional interpersonal, communication and customer service skills
- Ability to respect and maintain confidentiality when handling sensitive student information
- Ability to problem solve and work under pressure during peak times and within deadlines
- Ability to work independently in a fast-paced, interruption-driven environment
- Advanced proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel
Preferred Qualifications:
- Knowledge and experience in a post-secondary environment
- Experience with VIU Systems
VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.
Note:
- Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
- All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
- Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.
