Etobicoke, On Back office executive Jobs – 341 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Head of Operations (Ocean Freight)
LowFreightRate LTD. —North York, ON
- $80,000–$90,000 a year
- Full-time
- CRM software
- Sales
- In-person
Quick apply
Sales Representative – New Business Development (BDR) | Outside Sales – Security Solutions – GTA
Colossus Security Inc —Mississauga, ON
- $50,000–$150,000 a year
- Full-time
- Sales
- No experience needed
- In-person
- Dental care
- Paid time off
Quick apply
1d
Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN
Direct Travel —Toronto, ON
- $62,000–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
National Sales Co-ordinator - Mississauga, On
PATTISON Outdoor Advertising —Mississauga, ON
- $50,000 a year
- Full-time
- Hybrid work
- Sales
- Microsoft Office
- Administrative experience
- Dental care
- Tuition reimbursement
Quick apply
Senior Manager, Customer Resiliency Strategy and Analytics
Capital One - CA —Toronto, ON
- Full-time
- Hybrid work
- Analysis skills
- Bachelor's
- Recruiting
Commercial Financing Broker - (No License Required)
Soluco Financial Group Inc. —Greater Toronto Area, ON
- $0.01–$400,000.00 a year
- Full-time
- Remote
- Microsoft Word
- Sales
- English
- Work from home
- Flexible schedule
Quick apply
Kinesiologist
TELUS —Toronto, ON
- $29–$53 an hour
- Part-time
- CPR Certification
- English
- Bachelor's
028 EN - Platform Owner, Automation Platforms
Export Development Canada | Exportation et développement Canada —Toronto, ON
- $96,557–$128,743 a year
- Full-time
- Hybrid work
- Bilingual
- Azure
- Computer Science
- Relocation assistance
Quick apply
11d
946 EN - Principal Advisor, Segment & Product Analytics
Export Development Canada | Exportation et développement Canada —Toronto, ON
- $112,006–$149,341 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- Sales
- Relocation assistance
Quick apply
7d
Controller
Elby Professional Recruitment Inc —Toronto, ON
- $100,000–$140,000 a year
- Finance
- QuickBooks
- Leadership
Quick apply
Senior Project Delivery Manager
Fiera Capital —Toronto, ON
- $115,000–$135,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- PMP
Executive Assistant, Internal Audit - 242 EN
Export Development Canada | Exportation et développement Canada —Toronto, ON
- $58,189–$77,586 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Relocation assistance
Quick apply
7d
Senior Delivery Manager
Compugen Inc —Toronto, ON
- $111,000–$157,000 a year
- Hybrid work
- Analysis skills
- Project management
- Organizational skills
Family Office Director
Dilawri Group of Companies - National —Toronto, ON
- $120,000–$140,000 a year
- Full-time
- Microsoft Office
- Accounting
- Accounting
- Dental care
Quick apply
Vice President, Technology Governance, Risk & Performance
First National Financial —Toronto, ON
- Full-time
- Bachelor's
- Financial services
- Business
Quick apply
13d
Sous Chef
VIVA Retirement Communities —Toronto, ON
- $27 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- Microsoft Excel
- Paid sick leave
Quick apply
Onboarding Specialist
Fidelity Investments —Toronto, ON
- $65,000–$76,000 a year
- Full-time
- Hybrid work
- Bilingual
- Writing skills
- English
- Tuition reimbursement
- Paid time off
Executive Assistant
Ontario Teachers' Pension Plan —Toronto, ON
- $60,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Operations Representative (Banking)
Fidelity Investments —Toronto, ON
- $49,000–$76,000 a year
- Full-time
- Hybrid work
- Finance
- No university degree
- Accounting

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back office executive jobs near etobicoke, on

Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Adobe InDesign
Communication skills

Full job description

Our client, a leading alternative investment management firm that partners with the HNW business community is seeking a polished Executive Assistant to support the Managing Director the firm.

Responsibilities:

1) Professional Administrative Support

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention.
Coordinate agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources.
Develop and maintain an efficient recordkeeping / filing system (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships to foster and support intra-group coordination.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications.
Will be provided with a company iPhone to monitor urgent requests after-hours.

2) Expense Analysis & Support Accountabilities

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking are completed in a timely manner.

3) General Office Administration

Liaise with Office Manager regarding maintenance issues and premises/equipment upkeep.
Prepares and dispatches outgoing mail and interfaces with couriers.
Order and approve catering, supplies, and stationary purchases within budget.
Maintain document files and archiving of records.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during absences.
Maintains and handles confidential client and leadership information appropriately.

4) Personal Assistance Administration Accountabilities

Personal tasks to allow the CEO to more easily conduct business, including but not limited to:
Picking up food (snacks/lunch/dinner) or sundries.
Booking personal appointments and reservations.
Personal travel arrangements.

Role requirements:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON (Toronto District)

Quick apply

Refine Your Search

back office executive jobs in etobicoke, on

Executive Assistant

Head of Operations (Ocean Freight)

Sales Representative – New Business Development (BDR) | Outside Sales – Security Solutions – GTA

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN

National Sales Co-ordinator - Mississauga, On

Senior Manager, Customer Resiliency Strategy and Analytics

Commercial Financing Broker - (No License Required)

Kinesiologist

028 EN - Platform Owner, Automation Platforms

946 EN - Principal Advisor, Segment & Product Analytics

Controller

Senior Project Delivery Manager

Executive Assistant, Internal Audit - 242 EN

Senior Delivery Manager

Family Office Director

Vice President, Technology Governance, Risk & Performance

Sous Chef

Onboarding Specialist

Executive Assistant

Operations Representative (Banking)

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