Greater Sudbury, On Administration Jobs – 73 Openings This Week

Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Profit sharing
- Dental care
Quick apply
Dental Administrator and receptionist
Paige Dentistry —Greater Sudbury, ON
- $24–$27 an hour
- Full-time
- Medical office experience
- Administrative experience
- Team management
- Dental care
Quick apply
Front Desk Receptionist / Senior Bookkeeper (Full-Time or Part-Time)
Mega Tiles —Greater Sudbury, ON
- $18.00–$27.68 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Finance
- Flexible schedule
Quick apply
5d
Front Desk Receptionist
Dr. Nathan Grebe and Associates —Chelmsford, ON
- $25–$28 an hour
- Full-time
- Hospitality
- Customer service
- Organizational skills
- Dental care
Quick apply
5d
Office Manager/Administration
Aquilon Foot Clinic —Greater Sudbury, ON
- From $25 an hour
- Full-time
- Bilingual
- Medical office experience
- QuickBooks
- Dental care
Quick apply
1d
Receptionist / Medical Office Assistant
Kent Eye Institute —Greater Sudbury, ON
- From $20 an hour
- 8 hour shift
- Bilingual
- Bachelor's
- Patient care
- Wellness program
- Dental care
Quick apply
Corporate Purchasing & Maintenance Administrator
Manitoulin Group of Companies —Greater Sudbury, ON
- $21.16–$26.45 an hour
- Full-time
- Communication skills
- Profit sharing
Quick apply
Receptionist/Administrative Assistant
Dr. Saadat Medicine Professional Corporation —Sudbury, North, ON
- $18–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- QuickBooks
Quick apply
Finance and Admin Superintendent
Levert —Greater Sudbury, ON
- Temporary
- Engineering
- Finance
- Bachelor's
- Dental care
- Employee assistance program
1d
Early Learning Pedagogical Leader / Responsable pédagogique en petite enfance
Magic Triangle magique —Greater Sudbury, ON
- $32.00–$34.55 an hour
- Full-time
- CPR Certification
- English
- Bachelor's
- Wellness program
- Commuter benefits
Quick apply
2d
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Client Care Coordinator – Mental Health Clinic (Remote)
First Step Men's Therapy —Ontario
- From $27 an hour
- Part-time
- Remote
- Google Suite
- Organizational skills
- In-person
Quick apply
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
11d
Business Services Manager (Deseronto)
MBQ LTC Home —Ontario
- $56,000–$83,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Administrative Assistant/Data Entry Clerk
Ponterio Developments Inc. —Greater Sudbury, ON
- $20–$24 an hour
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
9d
Executive Assistant
Magna Mining —Greater Sudbury, ON
- From $60,000 a year
- Full-time
- Administrative experience
- Organizational skills
- Budgeting
4d
Office Administrator
METRO X HAULAGE INC —Garson, ON
- $5,000–$7,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
- Dental care
- Paid time off
Quick apply
Patient Appointment Coordinator
Vision Loss Rehabilitation Canada —Greater Sudbury, ON
- $24.05 an hour
- Full-time
- Customer service
- English
- Microsoft Office
- Flexible schedule
Quick apply
2d
Office Administrator
Greater City Mechanical —Val Caron, ON
- $20–$28 an hour
- Full-time
- Google Suite
- Microsoft Outlook
- Administrative experience
- Dental care
- Vision care
Quick apply
11d

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Executive and Events Coordinator

MacLean Engineering & Marketing Co. Limited -
Greater Sudbury, ON

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Document preparation
Customer service
Engineering
Administrative support experience
Process improvement
Administrative and business operations experience
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
Stakeholder coordination
Data management
Report and presentation preparation
Written report writing
Customer service orientation
SharePoint
Budgeting
Executive support experience
Appointment scheduling
Cross-functional collaboration
Business
Communication skills
Information management
Team coordination
Cross-functional communication
Project progress tracking
Event logistics coordination
Business process improvement
Time management

Full job description

Position: Executive and Events Coordinator
Location: Sudbury, Ontario
Reports to: President
Direct Reports: none

Job Overview:
The Executive & Events Coordinator plays a dual role supporting the President while also leading the planning and execution of customer-facing engagements and company events. This position requires a highly organized, proactive individual who can manage executive priorities with discretion while delivering polished, impactful experiences for customers and stakeholders.

Essential Duties & Responsibilities:

Executive Support

Provide high-level administrative support to the President (calendar management, meeting coordination, travel arrangements, expense reporting).
Act as a gatekeeper and liaison, managing communications with internal and external stakeholders.
Prepare briefing materials, presentations, and reports in advance of meetings.
Track action items and ensure follow-through on key initiatives and priorities.
Maintain strict confidentiality and professionalism in all interactions.

Events & Customer Engagement

Plan, coordinate, and execute customer-facing events, including site visits, executive meetings, trade shows, and special company events.
Manage event logistics end-to-end (venue, travel, accommodations, catering, agendas, materials).
Collaborate with internal teams (sales, marketing, operations) to ensure alignment on messaging and objectives.
Create a seamless and professional experience for customers and partners during engagements.
Support on-site execution, acting as the primary point of contact for event coordination.

Operations & Coordination

Develop and maintain standardized processes for executive support and event planning.
Manage budgets related to events and executive activities.
Coordinate internal meetings, leadership offsites, and strategic planning sessions.
Identify opportunities to improve efficiency and elevate the quality of engagements.

Core Skills:

Administrative & Organizational

· Strong prioritization, time management, and multitasking

· High attention to detail and ability to maintain structured systems

· Proficient in preparing and formatting documents, reports, and presentations

Technical

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

· Familiarity with information management systems

· Ability to manage and track project or structured data

· Experience with reporting or dashboards is an asset

Communication & Collaboration

· Clear, professional written and verbal communication

· Ability to work cross-functionally with technical and non-technical teams

· Strong customer service mindset with stakeholder coordination and follow-through

Project Coordination

· Highly self-directed; able to operate effectively with limited guidance or loosely defined processes

· Works in close alignment with the Product Management team to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress

· Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications & Experience

· 3-7 years in an administrative, coordinator, or similar role

· Experience supporting senior leadership, or executives preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

· High level of discretion and professionalism

· Experience in engineering, manufacturing, or technical environments is an asset

Education

· Bachelor’s degree in business, engineering, or a related field preferred

“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

Pay: $65,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

administration jobs in greater sudbury, on

Executive and Events Coordinator

Dental Administrator and receptionist

Front Desk Receptionist / Senior Bookkeeper (Full-Time or Part-Time)

Front Desk Receptionist

Office Manager/Administration

Receptionist / Medical Office Assistant

Corporate Purchasing & Maintenance Administrator

Receptionist/Administrative Assistant

Finance and Admin Superintendent

Early Learning Pedagogical Leader / Responsable pédagogique en petite enfance

Unit Clerk (Orillia)

Client Care Coordinator – Mental Health Clinic (Remote)

Business Services Manager (Orillia)

Executive Director (Administrator) (Orillia)

Business Services Manager (Deseronto)

Administrative Assistant/Data Entry Clerk

Executive Assistant

Office Administrator

Patient Appointment Coordinator

Office Administrator

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