Halifax, Ns Appointment coordinator Jobs – 10 Openings This Week

Program Assistant, EVolveSkills Project
ISANS —Halifax, NS
- $40,000–$42,000 a year
- Full-time
- Hybrid work
- Writing skills
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
8d
Office & Marketing Coordinator
PR General Contractors Inc. —Dartmouth, NS
- $16.75–$24.00 an hour
- Full-time
- Word processing
- Administrative experience
- In-person
- Commuter benefits
- Disability insurance
Quick apply
Aviation service Coordinator
Nova Staffing Inc. —Dartmouth, NS
- $21.63–$22.60 an hour
- Full-time
- Heavy lifting
- Inventory management
- ERP systems
Quick apply
1d
Appointment Coordinator - Service
O'Regan Motors Limited —Dartmouth, NS
- Full-time
- Communication skills
Quick apply
1d
Client Services Coordinator
Shannex —Halifax, NS
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Employee assistance program
Quick apply
Administrative Assistant
Halifax Harbour Bridges —Dartmouth, NS
- $48,881–$61,101 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
3d
Patient Care Coordinator
Resolve Sleep Health —Lower Sackville, NS
- Full-time
- Administrative experience
- Front desk
- Dental care
Quick apply
Patient Care Coordinator
MEND RX Physiotherapy | Massage Therapy | Chiropractic —Bedford, NS
- $18.50–$25.00 an hour
- Full-time
- Hospitality
- Medical office experience
- Administrative experience
Quick apply
3d
Patient Care Coordinator - Alderney Dental Group
Dentalcorp Canada —Dartmouth, NS
- Full-time
- Administrative experience
- Employee assistance program
Quick apply
8d
Patient Care Coordinator - Gladstone Dental Centre
Dentalcorp Canada —Halifax, NS
- Full-time
- Administrative experience
- Employee assistance program
Quick apply

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Program Assistant, EVolveSkills Project

ISANS -
Halifax, NS

Quick apply

Job details

Full-time | Fixed term contract
$40,000–$42,000 a year
8 days ago

Qualifications

Working with immigrant populations
Document preparation
Data management software
Case file maintenance
Customer appointment booking
Spreadsheets
Writing skills
Filing
Project coordination
English
Microsoft Office
Data entry software
Administrative experience
Social media platforms
Presentation skills
Report and presentation preparation
Program coordination
Data entry
Status Reporting
Communication skills
Working with newcomers and immigrants
Time management

Full job description

Program Assistant, EVolveSkills Project

(Short-term contract to end March 2027)

ISANS is seeking a full-time Program Assistant, EVolveSkills Project to support the coordination and implementation of the EVolveSkills project for incumbent workers and new career entrants. Reporting to the Manager, Employment & Bridging, this position is responsible for:

Duties and Responsibilities:

Recording, processing and storing documents in accordance with established procedures using computerized and manual processing systems required for accurate and timely reporting and evaluation of the program
General administrative tasks including:
Compiling data, reports, schedules, and telephone lists
Preparing various documents including letters, e-mails, forms
Answering telephone calls, relaying messages, handling queries
Photocopying, faxing, scanning, distributing reports, brochures etc
Collecting, tracking, and maintaining accurate participant-level data and employer engagement records for all referrals made to NSCC.
Assistance with preparing quarterly progress reports, including:

-Participant recruitment and training data,

-Wraparound support usage,

-In-kind contribution documentation,

-Challenges, success stories, and qualitative impact metrics.

Providing administrative program assistance with organization and booking of workshops, classes, training, events, PD/in-service days, meetings; including registration of participants, refreshments, venue selection, taking minutes, printing, and set-up
Providing first contact assistance to project clients; maintaining client records and handling client follow up as needed. This includes checking referrals in the NewOrg system, scheduling appointments with clients and project coordinators
· Managing new and current client files in NewOrg on ongoing basis ensuring the accurate, comprehensive recording of all relevant, employment and training related information including notes/activities/referrals for all project clients
· Maintaining up to date profession-specific client distribution lists
· Assisting other projects or other duties as required (requests from the program coordinator, Supervisor, Employment and Bridging Manager, Directors of Programs, Director of Operations etc.)
· Assisting with creating and revision of presentations and printed materials for the program

· Assisting with project promotion through social media or other platforms, attending community events and job fairs, etc.

· Other responsibilities and duties as required

General responsibilities:

· Providing information as required for internal/external reports and proposals through reporting line approval

Reviewing and adhering to ISANS workplace policies and procedures
Recording all relevant client information in databases in a consistent and timely manner as appropriate to the position
Participating fully in regular staff meetings, team meetings, training and development and ISANS events
Performing other duties as required

The ideal candidate for this position will have the following:

Education:

Administrative Assistant certificate/diploma or equivalent
Equivalent combination of education and experience will be accepted

Experience:

2 years experience in a similar position
Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred
Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents

Skills:

Strong written and verbal English communication skills
Ability to work independently and as part of a team
Strong time management and organization skills
Proficient with MS Office applications
Additional languages an asset

ISANS Core Competencies

Cultural Competency; Equity, Diversity & Inclusion

Embracing the value that different perspectives and cultures bring to an organization

Collaboration

Working collaboratively with others across the organization to achieve shared objectives

Continuous Learning

Continually seeking new knowledge and skills, as well as developing existing capabilities

Innovative Thinking

Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

Accountability

Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

Respect

Actively encouraging an environment of fairness, honesty and integrity for all

Terms of Employment:

Short-term contract to March 31, 2027
Full-time 35 hours per week
Hybrid work environment: work location will be determined by operational requirements, prioritizing ISANS mission and clients to determine the right balance of in-person and virtual work.

Commencement Date: ASAP

Closing Date: Thursday September 10, 2026 – 4 p.m.

To apply: Please e-mail your resume and cover letter merged into one document, stating the title of the position you are applying for in the subject line.

Employee referrals are encouraged.

ISANS is dedicated to inclusiveness, equity, and accessibility. We are seeking talented individuals to join our team and welcome applications from all diverse groups. We encourage applicants to self-identify in their cover letter and request any accommodation required to support them during the recruitment process.

Only those eligible to work in Canada will be considered for this position.

We wish to thank all applicants for their interest and effort in applying for this position.

However, only candidates selected for interviews will be contacted.

Pay: $40,000.00-$42,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

appointment coordinator jobs in halifax, ns

Program Assistant, EVolveSkills Project

Office & Marketing Coordinator

Aviation service Coordinator

Appointment Coordinator - Service

Client Services Coordinator

Administrative Assistant

Patient Care Coordinator

Patient Care Coordinator

Patient Care Coordinator - Alderney Dental Group

Patient Care Coordinator - Gladstone Dental Centre

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