Halifax, Ns Foreign Jobs – 138 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
6d
Aerospace Control Operator
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Bachelor's
- Dental care
- Paid time off
Restaurant Worker
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $21.68–$23.36 an hour
- Night shift
- Casual dining restaurant
- High school diploma or GED
- Organizational skills
Food Production Worker
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $23.07–$25.16 an hour
- Night shift
- Cooking
- High school diploma or GED
- Communication skills
Radiation Therapist
Nova Scotia Health Authority —Nova Scotia
- $46.79–$57.32 an hour
- Full-time
- In-person
- Communication skills
- Disability insurance
- Dental care
Quick apply
13d
Data and Privacy Management Specialist
Port to Port Immigration Services Inc —Halifax, NS
- $55,712.41–$75,000.00 a year
- Full-time
- Hybrid work
- SQL
- Organizational skills
- Dental care
Quick apply
11d
Physiotherapist - Rehabilitation Services
Nova Scotia Health —Nova Scotia
- $38.43–$50.99 an hour
- Weekends as needed
- BLS Certification
- Master's degree
- Bachelor's
- Disability insurance
- Dental care
13d
Radiological Technologists - All Disciplines - Various Units and Locations Available in Nova Scotia
Nova Scotia Health Authority (NSHA) —Nova Scotia
- $34.78–$44.49 an hour
- Temporary
- CPR Certification
- BLS Certification
- Microsoft Office
- Store discount
- Disability insurance
5d
Air Combat Systems Officer
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Bachelor's
- Dental care
- Paid time off
Nurse Practitioner
Nova Scotia Health —Nova Scotia
- $59.47–$69.52 an hour
- Full-time
- In-person
- Dental care
- Employee assistance program
13d
Simulation Specialist - Simulation Learning
Nova Scotia Health Authority —Halifax, NS
- $34.80–$42.25 an hour
- Bachelor's
11d
Dietitian - Nutrition & Food Services - Various Locations Available in Nova Scotia
Nova Scotia Health Authority —Nova Scotia
- $37.27–$51.62 an hour
- Full-time
- Bachelor's
- In-person
- Wellness program
- Disability insurance
12d
Line Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
Air Operations Support Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
Ammunition Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Full-time
- No experience needed
- High school diploma or GED
- Dental care
- Paid time off
Aviation Systems Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Dental care
- Paid time off
Naval Electronic Sensor Operator
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Full-time
- No experience needed
- Dental care
- Paid time off
Signal Operator
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Bachelor's
- Dental care
- Paid time off
Electronic-Optronic Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Full-time
- Dental care
- Paid time off
Avionics Systems Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Dental care
- Paid time off

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foreign jobs near halifax, ns

Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
6 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

foreign jobs in halifax, ns

Office Manager

Aerospace Control Operator

Restaurant Worker

Food Production Worker

Radiation Therapist

Data and Privacy Management Specialist

Physiotherapist - Rehabilitation Services

Radiological Technologists - All Disciplines - Various Units and Locations Available in Nova Scotia

Air Combat Systems Officer

Nurse Practitioner

Simulation Specialist - Simulation Learning

Dietitian - Nutrition & Food Services - Various Locations Available in Nova Scotia

Line Technician

Air Operations Support Technician

Ammunition Technician

Aviation Systems Technician

Naval Electronic Sensor Operator

Signal Operator

Electronic-Optronic Technician

Avionics Systems Technician

I want to receive the latest job alerts for foreign in halifax, ns

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