Hamilton, On Payroll clerk Jobs – 5 Openings This Week

Full Time Contract Administrative Assistant
Bethesda Services —Hamilton, ON
- $21.80–$28.30 an hour
- Contract
- Microsoft Powerpoint
- Microsoft Office
- Hotel
- Tuition reimbursement
- Employee assistance program
Quick apply
6d
Bookkeeper/Administrative Assistant
Eastern Food Market —Hamilton, ON
- $20–$23 an hour
- Full-time
- Microsoft Office
- Food service
- QuickBooks
Quick apply
9d
Office Administrator
Alliance Elevator Ontario —Brantford, ON
- $19–$22 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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1d
Office Administrator / Service Coordinator
Alliance Elevator —Brantford, ON
- $19–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
22h

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Full Time Contract Administrative Assistant

Bethesda Services -
Hamilton, ON

Quick apply

Job details

Contract
$21.80–$28.30 an hour
6 days ago

Qualifications

Microsoft Powerpoint
French
Filing
Microsoft Office
Administrative experience
First Aid Certification
College diploma
Communication skills
Driving Licence

Full job description

As the leader in the developmental services sector, Bethesda Community Services is currently recruiting those interested in supporting adults, children and youth with developmental disabilities.

We envision ourselves as a community of support that inspires, encourages and empowers children, youth, and adults with special needs to live fulfilled lives. We value respect, diversity and inclusivity, collaboration and compassionate quality service.

POSITION OBJECTIVE

Adult Clinical Services is currently recruiting a Full-Time Contract Administrative Assistant position. This contract will run for 18 months. This position will be split between the Hamilton, Vineland and Thorold locations.

Working to uphold Bethesda’s vision, mission and quality of client care under the direction of the Manager of Clinical Services, applicants must possess a desire to work in a fast-paced environment and demonstrate a dedication to upholding strong ethical and professional standards.

Key Job Responsibilities

Attend meetings, prepare and distribute minutes and meeting notices for various programs.
Assist with meetings including room preparation, ordering meals and refreshments
Attend Senior Administrative Assistant team meetings.
Assist with the coordination of workshops/conferences involving advertising, registrations, payment processing, handout preparation, room bookings, and communication with hotel site staff to ensure itinerary is followed
Create PowerPoint presentations and advertising information.
Ensure all job postings are posted in designated areas for widest visibility.
Conducts research as required.
Edit newsletter, receive articles, and develop layout as well as ensuring grammar and spelling are correct
Review and submit payroll to managers and approve on their behalf.
Typing bi-weekly and monthly Behaviour Intervention Plan Evaluations.
Prepare Case Conferences for all programs.
Prepare Health Care Plans and Evaluations.
Prepare Progress Reports every four and eight months.
Assist the Manager as needed with various tasks (filing, sending out memos/e-mails, etc.).
Calendar management for various teams within the organization.
Update staff phone lists and Next of Kin lists for various programs.
Review and submit OHIP billing
Type Client Discharge Plans as required.
Type and organize Orientation Manuals for clients upon discharge.
Log referrals for various programs and prepare files and distribute accordingly.
Type and distribute Intake Reports.
Maintain an updated forms binder.
Transcribe Doctor’s notes, annual physicals and any other correspondence.
Maintain departmental files.
Typing as required for appropriate programs (i.e. menus, procedures, memos, forms, charts, etc.).
Copy and distribute incident reports, physical restraints, serious occurrences, Behaviour Intervention Plans, Behaviour Intervention Plan evaluations, minutes, progress reports, case conference reports, etc. for the above programs and distribute accordingly.
Prepare files for new clients.
Register staff for seminars and workshops, book hotel rooms and flights as needed.
Maintaining and ordering office supplies and other items.
Distribute interoffice courier.
Provide computer assistance and support to staff, when necessary.
Provide reception duties at various locations.
Complies with Bethesda policies and procedures relating to health and safety.
Responsible for reporting all health and safety concerns immediately following the Internal Responsibility System.
All other duties as assigned.

QUALIFICATIONS

Successful candidates will possess the following:

College Diploma in Office Administration
Four (4) - Six (6) years experience in a similar administrative support role.
Experience working within a multidisciplinary team.
Proficient with Microsoft Office.
Valid Driver’s License.
Professional Communication Skills: professionally represents the company through strong communication skills, both oral and written.
Teamwork: excels at working with others and communicating with a team to provide the most effective support to clients.
Problem-Solving: able to navigate challenges and barriers, always looks for potential pitfalls and risks to help mitigate problems ahead of time, and knows when to ask for help.
Proactive: anticipates and solves problems and issues before they are brought to your attention.
Fluent in French is an asset.

Why Join us?

Bethesda offers staff competitive wages, career advancement, First Aid and Safety Care training as well as the option of joining our HOOPP Pension Plan (https://hoopp.com/) and benefits.
We foster a culture that encourages continuous professional development and growth through tuition reimbursement on approved continuing education and reimbursement opportunities on position specific memberships and licenses.
We offer company perks such as retail and gym membership discounts, an Employee Assistance Program and a Bethesda Rewards Program
Free onsite parking

This posting is for an existing vacancy.

#HP1

Bethesda will provide, upon request, accommodation to the materials and processes used in the recruitment process in accordance with the accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards.

We thank all applicants for their interest but regret that only those considered for an interview will be contacted.

Quick apply

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