Kitchener Waterloo, On Assistant administrator Jobs – 2 Openings This Week

Part-Time Office Administrative Assistant
Touchstone Building Technologies Inc. —Kitchener, ON
- $17.85–$23.00 an hour
- Part-time
- Hybrid work
- Google Suite
- Microsoft Outlook
- Medical office experience
Quick apply
Facilities Assistant
Wellington Catholic District School Board —Guelph, ON
- $58,691–$73,363 a year
- Immediate opening
- Microsoft Outlook
- Customer service
- Administrative experience
3d

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Office Administrator / Estimating Assistant
Green Leaf Contracting Inc. —Pickering, ON
This vital role combines administrative expertise with estimating support, ensuring smooth office operations and accurate project cost assessments.
$55,000–$65,000 a year
Quick apply
5d
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
To receive incoming phone calls, answer inquiries, receive and direct visitors; To handle payment of resident bills/ donation by cash or cheques at the…
$18 an hour

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Part-Time Office Administrative Assistant

Touchstone Building Technologies Inc.
Kitchener, ON

Quick apply

Job details

Permanent | Part-time
$17.85–$23.00 an hour

Qualifications

Clerical processing
Record keeping
Google Suite
Google Docs
Microsoft Outlook
Document preparation
Customer appointment booking
Medical office experience
Administrative support experience
Filing
Administrative and business operations experience
Administrative experience
Client services
Customer service orientation
QuickBooks
Data entry
Organizational skills
Front desk
Dental office experience
Multi-line phone systems
Typing
Clerical experience
Office management
Appointment scheduling
Proofreading
Phone etiquette
Client interaction

Full job description

Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will manage daily office operations, provide exceptional customer service, and support various administrative functions. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment. Experience in medical or dental office settings is a plus.

Duties

Manage front desk operations, including greeting visitors and answering phone systems with professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing, document proofreading, and general clerical tasks to ensure smooth office workflow
Support bookkeeping and basic financial tasks related to billing and invoicing
Provide excellent customer support and service to clients and patients
Assist with appointment scheduling, calendar management, and follow-up communications
Maintain organized office supplies and ensure the cleanliness of the reception area
Support administrative projects as needed, including correspondence, report preparation, ordering materials, and record keeping

Experience

Previous office experience required; experience in an HVAC offices is highly desirable
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
Familiarity with QuickBooks or similar bookkeeping software
Strong computer skills including data entry, typing, proofreading, and managing multi-line phone systems
Excellent organizational skills with attention to detail and accuracy
Prior clerical or administrative experience demonstrating strong organizational abilities and customer service skills
Knowledge of front desk procedures, phone etiquette, filing systems, and general office management practices

This position offers an opportunity to work in a professional environment where your organizational skills and administrative expertise will be valued. We seek a dedicated individual who can contribute positively to our team while providing outstanding support to our clients and staff.

Pay: $17.85-$23.00 per hour

Work Location: Hybrid remote in Kitchener, ON N2R 1S2

Quick apply

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