Due to strong growth over the past 18-24 months, we are expanding our team and hiring two experienced Senior Executive Assistants in an in office capacity our Guelph Head Office Location. This position is for the Real Estate Development Unit of Huron Corp.
This is an opportunity to join a growing firm in a stable long term role with a clear path to permanent employment, increasing responsibility, and the chance to become a valued member of our Guelph team.
About the Company
About the Company We are a prominent and growing real estate development firm with a strong track record across land development, multiple asset classes including residential, ICI and mixed-use projects.
These are full time permanent track positions reporting directly to the Principal / Managing Director.
About the Role
We are looking for seasoned professionals with significant administrative experience who want stability and the opportunity to build a meaningful long-term career. Successful candidates will become trusted members of our team and take on increasing responsibility as the firm continues to grow.
The ideal candidates are self starters and critical thinkers. They are highly organized; self directed and take full ownership of administrative systems. You will serve as the central coordinating force and the reliable administrative anchor who keeps the directors schedules, files, projects, and external stakeholders running smoothly and in real time.
Experience in an administrative or operations role within Real Estate Sales / Deal Coordination, Real Estate Development, Real Estate Law, Urban Planning, or Mortgage Financing is strongly preferred.
Key Responsibilities
- Organize and maintain all files, documents, and records both digitally and physically, ensuring electronic and hard copy filing is completed in real time
- Prepare, proofread, and edit correspondence, reports, presentations, and development related documents
- Manage DocuSign workflows for electronic signatures and document tracking
- Prepare daily and weekly checklists for the directors and deliver a clear written weekly summary of completed work and outstanding items
- Provide professional support to internal teams, consultants, municipal staff, and external clients
- Support special projects as needed with flexibility and initiative
- Manage and maintain multiple executive calendars using Microsoft Outlook, Excel, Asana, and Egnyte
- Coordinate meetings, appointments, and travel arrangements with accuracy and foresight
What We Are Looking For
- Minimum 10 years of proven administrative or clerical experience in a professional office environment
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with Egnyte or similar document management platforms and DocuSign
- Experience with Asana and Sage is a strong asset
- Distinguished organizational skills with the ability to manage multiple priorities independently
- High typing speed, strong data entry accuracy, and precise proofreading ability
- Proven ability to work with minimal supervision while maintaining high standards of accuracy and professionalism
Key Strengths We Value
- Disciplined document and database management with clear searchable file nomenclature and organization
- Ability to track and organize development related materials including planning applications, conditions of approval, consultant reports, contracts, and drawings
- Experience coordinating with external professionals such as planners, engineers, surveyors, lawyers, and real estate agents
- Clear professional written communication
Ontario Experience Previous exposure to Ontario real estate development or municipal processes is helpful but not required. We are happy to provide training and support.
Important Application Details
- A detailed chronological resume
- A cover letter
- Three professional references
Applications that include all of the above will be given priority consideration.
We are an equal opportunity employer and welcome applications from all qualified candidates.
Additional Information
- Extended health care
- On-site parking
- Vision care
- Please detail past work experience that would be helpful for the hiring team's ability to evaluate applicant strengths
- This is an in office Monday to Friday position
Pay: $62,500.00-$74,880.00 per year
Benefits:
- Extended health care
- On-site parking
- Paid time off
Education:
- Secondary School (preferred)
Experience:
- Executive Admin: 10 years (preferred)
Language:
- Fluent English (required)
Location:
Work Location: In person
