English VersionResidential Project Coordinator
Focus: Logistics and Procurement
Position Summary
We are seeking an organized and proactive Residential Project Coordinator to support residential renovation and construction projects from approval through completion.
The coordinator will manage project schedules, purchasing, supplier relationships, material deliveries, documentation, and communication between clients, subcontractors, suppliers, and the internal project team. The ideal candidate has strong logistics and procurement skills, residential construction knowledge, and the ability to manage multiple projects and priorities.
Key ResponsibilitiesProject Coordination
- Review approved estimates, plans, specifications, selections, and project requirements.
- Create and maintain project schedules, task lists, purchasing plans, and delivery timelines.
- Coordinate activities between project managers, site supervisors, clients, subcontractors, designers, and suppliers.
- Monitor project progress and follow up on outstanding approvals, selections, change orders, and decisions.
- Identify scheduling, purchasing, and logistical risks before they affect the project.
Procurement and Logistics
- Prepare material requirements based on approved estimates and project schedules.
- Request and compare supplier quotations based on price, quality, availability, and lead times.
- Prepare purchase orders and verify quantities, dimensions, specifications, finishes, and delivery requirements.
- Track orders, deposits, backorders, outstanding balances, and delivery dates.
- Coordinate the purchasing and delivery of cabinetry, flooring, fixtures, hardware, finishes, and construction materials.
- Organize freight, courier, customs, and international shipping requirements when applicable.
- Verify deliveries against purchase orders and packing slips.
- Coordinate the replacement or return of damaged, defective, missing, or incorrect materials.
- Maintain strong relationships with suppliers, manufacturers, and logistics providers.
Budget and Cost Control
- Ensure purchases remain within approved project budgets and allowances.
- Compare estimated costs with actual and committed project costs.
- Match supplier invoices with purchase orders and delivery documents.
- Identify price changes, additional charges, and potential budget overruns.
- Obtain approval before purchasing substitutions or items exceeding the approved budget.
- Ensure materials, subcontractor expenses, and purchase orders are assigned to the correct project.
Administration and Communication
- Maintain accurate project files, including quotations, purchase orders, contracts, invoices, plans, delivery records, and warranties.
- Provide regular updates regarding purchasing, material availability, deliveries, and project risks.
- Maintain project schedules, tasks, client communications, quotations, change orders, and job notes in Jobber.
- Maintain purchasing, supplier, expense, and project-cost information in QuickBooks.
- Ensure project information is accurate and consistent across company systems.
- Collect warranties, product manuals, and closeout documentation for the client.
Qualifications
- Diploma or degree in construction management, project management, logistics, procurement, business administration, or a related field.
- Minimum of three years of experience in residential construction, renovation, logistics, procurement, or project coordination.
- Knowledge of residential construction materials, trades, and project sequencing.
- Experience preparing purchase orders, reviewing supplier quotations, and coordinating deliveries.
- Ability to read construction plans, specifications, estimates, and material schedules.
- Strong organizational, communication, negotiation, and problem-solving skills.
- Ability to manage multiple projects, deadlines, and changing priorities.
- Strong attention to detail, particularly regarding quantities, dimensions, finishes, specifications, and delivery dates.
- Proficiency with Microsoft Office or Google Workspace.
- Experience with Jobber and QuickBooks is considered a strong asset.
- English and French bilingualism is an asset.
- A valid driver’s licence and access to reliable transportation may be required.
Core Competencies
- Project coordination and scheduling
- Procurement and supplier management
- Construction logistics
- Budget and cost control
- Organization and attention to detail
- Communication and problem-solving
- Accountability and initiative
- Client-service orientation
Working Conditions
This is primarily an office-based position with occasional visits to residential project sites, supplier showrooms, warehouses, and client locations.
Employment Type and Compensation
Full-time position with an annual salary ranging from $55,000 to $85,000, based on experience, qualifications, and demonstrated skills.
Version françaiseCoordonnateur(trice) de projets résidentiels
Spécialisation : logistique et approvisionnement
Sommaire du poste
Nous recherchons une personne organisée et proactive pour occuper le poste de coordonnateur ou coordonnatrice de projets résidentiels. La personne retenue soutiendra la réalisation de projets de rénovation et de construction résidentielle, de leur approbation jusqu’à leur achèvement.
La personne sera responsable de coordonner les échéanciers, les achats, les relations avec les fournisseurs, les livraisons de matériaux, la documentation ainsi que les communications entre les clients, les sous-traitants, les fournisseurs et l’équipe interne. La personne idéale possède de solides compétences en logistique et en approvisionnement, une bonne connaissance de la construction résidentielle et la capacité de gérer plusieurs projets et priorités simultanément.
Principales responsabilitésCoordination de projets
- Examiner les soumissions approuvées, les plans, les devis, les choix de matériaux et les exigences des projets.
- Créer et tenir à jour les échéanciers, les listes de tâches, les plans d’approvisionnement et les calendriers de livraison.
- Coordonner les activités entre les chargés de projets, les responsables de chantier, les clients, les sous-traitants, les designers et les fournisseurs.
- Suivre l’avancement des projets et assurer le suivi des approbations, des choix, des ordres de changement et des décisions en attente.
- Repérer les risques liés aux échéanciers, aux achats et à la logistique avant qu’ils nuisent aux projets.
Approvisionnement et logistique
- Établir les besoins en matériaux à partir des soumissions approuvées et des échéanciers.
- Demander et comparer les soumissions des fournisseurs selon le prix, la qualité, la disponibilité et les délais.
- Préparer les bons de commande et vérifier les quantités, les dimensions, les spécifications, les finis et les exigences de livraison.
- Faire le suivi des commandes, des dépôts, des ruptures de stock, des soldes impayés et des dates de livraison.
- Coordonner l’achat et la livraison des armoires, revêtements de sol, appareils, accessoires, finis et matériaux de construction.
- Organiser le transport, la messagerie, les formalités douanières et les expéditions internationales, lorsque nécessaire.
- Vérifier les livraisons en fonction des bons de commande et des bordereaux d’expédition.
- Coordonner le remplacement ou le retour des matériaux endommagés, défectueux, manquants ou incorrects.
- Entretenir de bonnes relations avec les fournisseurs, les fabricants et les transporteurs.
Gestion des budgets et des coûts
- S’assurer que les achats respectent les budgets et les allocations approuvés.
- Comparer les coûts estimés aux coûts réels et engagés.
- Vérifier la concordance entre les factures des fournisseurs, les bons de commande et les documents de livraison.
- Repérer les changements de prix, les frais supplémentaires et les dépassements budgétaires potentiels.
- Obtenir les approbations nécessaires avant d’acheter un produit de remplacement ou un article dépassant le budget autorisé.
- S’assurer que les matériaux, les dépenses des sous-traitants et les bons de commande sont attribués au bon projet.
Administration et communication
- Maintenir des dossiers de projet complets comprenant les soumissions, bons de commande, contrats, factures, plans, preuves de livraison et garanties.
- Fournir des mises à jour régulières concernant les achats, la disponibilité des matériaux, les livraisons et les risques liés aux projets.
- Mettre à jour dans Jobber les échéanciers, les tâches, les communications avec les clients, les soumissions, les ordres de changement et les notes de projet.
- Tenir à jour dans QuickBooks les renseignements relatifs aux achats, aux fournisseurs, aux dépenses et aux coûts des projets.
- Assurer l’exactitude et l’uniformité des renseignements dans les différents systèmes de l’entreprise.
- Recueillir les garanties, les manuels de produits et les documents de clôture destinés aux clients.
Qualifications
- Diplôme en gestion de la construction, gestion de projets, logistique, approvisionnement, administration des affaires ou dans un domaine connexe.
- Minimum de trois années d’expérience en construction résidentielle, en rénovation, en logistique, en approvisionnement ou en coordination de projets.
- Bonne connaissance des matériaux, des corps de métier et des étapes d’un projet de construction résidentielle.
- Expérience dans la préparation de bons de commande, l’analyse de soumissions et la coordination de livraisons.
- Capacité à lire des plans, des devis, des estimations et des listes de matériaux.
- Excellentes compétences en organisation, communication, négociation et résolution de problèmes.
- Capacité à gérer plusieurs projets, échéances et priorités changeantes.
- Grande attention aux détails, particulièrement en ce qui concerne les quantités, les dimensions, les finis, les spécifications et les dates de livraison.
- Maîtrise de Microsoft Office ou de Google Workspace.
- L’expérience avec Jobber et QuickBooks constitue un atout important.
- Le bilinguisme français-anglais constitue un atout.
- Un permis de conduire valide et l’accès à un véhicule fiable pourraient être requis.
Compétences recherchées
- Coordination et planification de projets
- Approvisionnement et gestion des fournisseurs
- Logistique de construction
- Contrôle des budgets et des coûts
- Organisation et souci du détail
- Communication et résolution de problèmes
- Autonomie, initiative et sens des responsabilités
- Orientation vers le service à la clientèle
Conditions de travail
Ce poste s’exerce principalement au bureau et comprend des visites occasionnelles sur les chantiers résidentiels, dans les salles d’exposition, les entrepôts et chez les clients.
Type d’emploi et rémunération
Poste à temps plein offrant un salaire annuel de 55 000 $ à 85 000 $, selon l’expérience, les qualifications et les compétences démontrées.
Residential Project Coordinator
Focus: Logistics and Procurement
Position Summary
We are seeking an organized and proactive Residential Project Coordinator to support residential renovation and construction projects from approval through completion.
The coordinator will manage project schedules, purchasing, supplier relationships, material deliveries, documentation, and communication between clients, subcontractors, suppliers, and the internal project team. The ideal candidate has strong logistics and procurement skills, residential construction knowledge, and the ability to manage multiple projects and priorities.
Key ResponsibilitiesProject Coordination
- Review approved estimates, plans, specifications, selections, and project requirements.
- Create and maintain project schedules, task lists, purchasing plans, and delivery timelines.
- Coordinate activities between project managers, site supervisors, clients, subcontractors, designers, and suppliers.
- Monitor project progress and follow up on outstanding approvals, selections, change orders, and decisions.
- Identify scheduling, purchasing, and logistical risks before they affect the project.
Procurement and Logistics
- Prepare material requirements based on approved estimates and project schedules.
- Request and compare supplier quotations based on price, quality, availability, and lead times.
- Prepare purchase orders and verify quantities, dimensions, specifications, finishes, and delivery requirements.
- Track orders, deposits, backorders, outstanding balances, and delivery dates.
- Coordinate the purchasing and delivery of cabinetry, flooring, fixtures, hardware, finishes, and construction materials.
- Organize freight, courier, customs, and international shipping requirements when applicable.
- Verify deliveries against purchase orders and packing slips.
- Coordinate the replacement or return of damaged, defective, missing, or incorrect materials.
- Maintain strong relationships with suppliers, manufacturers, and logistics providers.
Budget and Cost Control
- Ensure purchases remain within approved project budgets and allowances.
- Compare estimated costs with actual and committed project costs.
- Match supplier invoices with purchase orders and delivery documents.
- Identify price changes, additional charges, and potential budget overruns.
- Obtain approval before purchasing substitutions or items exceeding the approved budget.
- Ensure materials, subcontractor expenses, and purchase orders are assigned to the correct project.
Administration and Communication
- Maintain accurate project files, including quotations, purchase orders, contracts, invoices, plans, delivery records, and warranties.
- Provide regular updates regarding purchasing, material availability, deliveries, and project risks.
- Maintain project schedules, tasks, client communications, quotations, change orders, and job notes in Jobber.
- Maintain purchasing, supplier, expense, and project-cost information in QuickBooks.
- Ensure project information is accurate and consistent across company systems.
- Collect warranties, product manuals, and closeout documentation for the client.
Qualifications
- Diploma or degree in construction management, project management, logistics, procurement, business administration, or a related field.
- Minimum of three years of experience in residential construction, renovation, logistics, procurement, or project coordination.
- Knowledge of residential construction materials, trades, and project sequencing.
- Experience preparing purchase orders, reviewing supplier quotations, and coordinating deliveries.
- Ability to read construction plans, specifications, estimates, and material schedules.
- Strong organizational, communication, negotiation, and problem-solving skills.
- Ability to manage multiple projects, deadlines, and changing priorities.
- Strong attention to detail, particularly regarding quantities, dimensions, finishes, specifications, and delivery dates.
- Proficiency with Microsoft Office or Google Workspace.
- Experience with Jobber and QuickBooks is considered a strong asset.
- English and French bilingualism is an asset.
- A valid driver’s licence and access to reliable transportation may be required.
Core Competencies
- Project coordination and scheduling
- Procurement and supplier management
- Construction logistics
- Budget and cost control
- Organization and attention to detail
- Communication and problem-solving
- Accountability and initiative
- Client-service orientation
Working Conditions
This is primarily an office-based position with occasional visits to residential project sites, supplier showrooms, warehouses, and client locations.
Employment Type and Compensation
Full-time position with an annual salary ranging from $55,000 to $85,000, based on experience, qualifications, and demonstrated skills.
Pay: $26.44-$40.87 per hour
Expected hours: 40.0 per week
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
Work Location: Hybrid remote in Lasalle, QC
