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Departmental Assistant - Temporary/AppD Replacement

Fanshawe College -
London, ON

Apply Now

Job details

Full-time | Fixed term contract
$29.83 an hour
8 days ago

Qualifications

Microsoft Word
WHMIS Certification
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
Filing
Administrative experience
Data entry
Organizational skills
Clerical experience
College diploma
Business
Communication skills
Time management
Office experience

Full job description

If you are a current Fanshawe College employee, please apply to jobs directly through Workday . Do not apply on the external career page.

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

August 3, 2026

Campus Location:

London, ON

Department:

FTY1 Faculty of Science, Trades, Technology, and Design

Employment Group:

Support

Pay Details:

$29.83 Hourly

Worker Sub-Type:

Fixed term (Fixed Term)

Time Type:

Full time

Remote Type:

In-Person

Contract End Date:

November 12, 2027

Hours of Work per Week:

Job Description:

Note: This is for 1 Regular Full-Time temporary vacancy until November 12, 2027. This position is a daily on campus in-person work schedule. This position is deemed a critical replacement vacancy.

Why this Role is Important

Reporting to the Department Leader, the Assistant plays a key role in supporting the day-to-day administrative operations of an academic or service department. As a front-line support position, the Assistant provides clerical and customer service support to faculty, staff, and students, and ensures that departmental processes are executed efficiently and according to standard procedures. This role is often the first point of contact for students and external guests, requiring strong interpersonal and organizational skills.

How You’ll Make an Impact

Front-Line Support & Reception

Act as the first point of contact for students, faculty, staff, and visitors, providing friendly and professional service in person, by phone, and via email
Respond to general inquiries, provide information on departmental services, and direct individuals to the appropriate resources or personnel
Maintain a welcoming reception area and ensure that visitors are greeted and supported appropriately
Triage and escalate inquiries when necessary, using sound judgment and established procedures

Clerical Support & Data Entry

Prepare basic administrative documents, including forms, notices, sign-up sheets, and routine correspondence, while also handling the pickup and delivery of materials throughout the College as needed
Input and update data into institutional systems (e.g., student information systems, scheduling platforms) with a high degree of accuracy
Assist with tasks related to course scheduling, room bookings, or exam coordination in collaboration with faculty or administrative colleagues
Support document formatting, photocopying, scanning, and printing tasks
May be responsible for managing invoices, ensuring accurate financial tracking, and notify the Manager/Director of abnormalities

Supplies & Equipment Coordination

Monitor inventory levels and maintain adequate supplies of office materials
Place orders for office or instructional supplies using approved purchasing procedures
Track supply usage and delivery timelines; follow up with vendors or purchasing teams as needed
Submit service requests for office equipment maintenance (e.g., printers, copiers) and ensure timely resolution

Recordkeeping & Filing

Maintain organized filing systems (electronic and paper) for departmental records, correspondence, and student-related documents
Ensure documents are filed in accordance with privacy regulations and institutional policies
Perform photocopying, scanning, and archiving duties as required to support operational efficiency
Assist in preparing records for audits, reviews, or departmental reporting
Track compliance records, including WHMIS training documentation, ensuring all faculty and staff meet regulatory requirements

Team Support & Coordination

Provide general administrative assistance to department faculty and staff, including scheduling support, room setup, or distributing materials
Assist with the coordination and logistics of department meetings, workshops, or small events
Take and circulate meeting notes when requested
Participate in departmental projects or initiatives by completing assigned clerical tasks

What You'll Bring

Post-secondary 2 year diploma or equivalent in office administration, business administration, or a related field
Minimum 2 years of relevant administrative or clerical experience in an office or customer service environment
Experience responding to inquiries in person, by phone, or via email in a professional setting
Demonstrated ability to perform data entry, maintain filing systems, and handle routine office tasks with accuracy and attention to detail
Familiarity with using standard office software (e.g., Microsoft Word, Excel, Outlook) and basic office equipment (e.g., printers, copiers, scanners)
Strong organizational skills, time management skills and attention to detail
Ability to multi-task and work independently
Excellent verbal and written communication skills

Ready to Apply?

If you’re ready to strengthen our student experience and contribute to something bigger — we’d love to hear from you. Submit your application by the specified closing date.

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [email protected]

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply Now

Refine Your Search

college custodian jobs in london, on

Departmental Assistant - Temporary/AppD Replacement

Academic Planner - Temporary/AppD Assignment

Student Accountability and Investigations Specialist

Customer Service Representative - SIS Designate - Temporary/Appendix D

Workday Reporting Specialist

Custodial

Payroll Representative - Temporary/Appendix D

Manager, IT Service Delivery

Customer Service Representative, Retail Services - Temporary

Part-time Professors – Early Childhood Education

Part-Time Professors - School of Advanced Manufacturing, Science and Transportation

Accounting Specialist

Systems Architect - Salesforce (2 positions)

More jobs to discover

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I want to receive the latest job alerts for college custodian in london, on

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If you are a current Fanshawe College employee, please apply to jobs directly through Workday . Do not apply on the external career page.

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