The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada’s fastest growing regions. Our inclusive and diverse board serves 83,000 students and employs nearly 12,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day!
Human Resources Systems Coordinator
JOB TITLE: Human Resources Systems Coordinator
SALARY RANGE: $ 59,149 – $78,225
HIRING RANGE: $ 59,149 – $75,493
DATE OF VACANCY: As soon as possible
APPLICATION DEADLINE: 2026 July 16 at 4:00 p.m.
POSITION SUMMARY:
The Human Resource Information Systems (HRIS) Coordinator provides a high level of customer
service to employees, leadership and external service insurance providers. The HRIS Systems
Coordinator will interact with and provide information to Management, Human Resources, Payroll,
Information Technology Services, employees, external benefits Trust providers and other groups as
needed related to the Human Resources Information Systems, Benefit and Pension information.
DUTIES AND RESPONSIBILITIES
- Provides a high level of customer service related to HRIS systems
- Produces detailed monthly analysis of absence coding, identifying trends, issues, and opportunities for improvement
- Ensures accuracy, reliability, and integrity of absence, attendance, and payroll-related data to mitigate organizational, financial, and compliance risk
- Develops and delivers training on Human Resource Systems
WORK PERFORMED:
- Acts as a contact for key HRIS systems by phone, email or in person to troubleshoot issues for employees
- Analyze and interprets absence and attendance data to provide actionable insights and recommendations to HR leadership and stakeholders across internal and external partners.
- Exercises independent judgment in resolving complex HRIS and absence reporting system issues without direct supervision
- Researches and resolves issues related to data and completing calculations to ensure data accuracy
- Supports change management activities related to system or process modifications, including communication, testing, and stakeholder coordination
- Collaborates with the benefit providers to process and communicate all required information related to employee status
- Provides support in the absence of the HRIS Specialist as needed
- Interacts with Payroll to troubleshoot errors in involving records in the absence reporting system
- Engages in various projects and other duties as assigned related to the Human Resources Information Systems, Benefits and Pension information
QUALITIES/SKILLS/SPECIALIZED KNOWLEDGE:
- Intermediate to advanced knowledge of Excel and database tools for data management, analysis, and reporting
- Proficient in computer applications such as Outlook 365, MS Office Suite, etc.
- Excellent interpersonal skills with effective communication skills, both orally and in writing
- Ability to work both independently and as part of a team
- General understanding of collective agreement/terms and conditions staffing provisions
EDUCATION/EXPERIENCE:
- Completion of a two (2) year post-secondary program in Human Resources or equivalent
- One (1) year of related work experience is required
- Advanced knowledge of HRIS systems an asset
Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date. Please note that this posting is for a permanent existing vacancy.
Thames Valley does not utilize any assistive technology in the recruitment and selection process.
The recruitment process requires a criminal background check for work with vulnerable persons. In accordance with regulations, this will be an ongoing expectation of employment for TVDSB employees every five years of employment.
This position will be posted outside the jurisdiction of the Association of Administrative Professional and Support Personnel; however, first consideration will be given to permanent members of AAPSP.
If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).
The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.
.
A. Pease, Staffing Specialist, Human Resources
We thank all applicants, however, only those selected for an interview will be contacted.