Markham, On Assistant administrator Jobs – 22 Openings This Week

Receptionist (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Office Administrator / Estimating Assistant
Green Leaf Contracting Inc. —Pickering, ON
- $55,000–$65,000 a year
- Full-time
- Databases
- Administrative experience
- Organizational skills
Quick apply
4d
Office Administrator
Recutify Inc. —Markham, ON
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick apply
Assistant Racquets Administrator (Permanent, Part-Time)
Donalda Club —Toronto, ON
- $20–$21 an hour
- Part-time
- Microsoft Outlook
- High school diploma or GED
- Accounting
Quick apply
Receptionist
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Contracting Assistant
iA Groupe financier / iA Financial Group —North York, ON
- From $45,000 a year
- Temporary
- Hybrid work
- Microsoft Outlook
- Marketing
- English
Office & Operations Coordinator
Roam —Toronto, ON
- $45,000–$50,000 a year
- Google Suite
- Administrative experience
- Organizational skills
Quick apply
Receptionist/Administrator
Intelligent Office Vaughan —Vaughan, ON
- $19–$20 an hour
- Full-time
- Microsoft Office
- Front desk
- In-person
- Dental care
- Paid time off
Quick apply
10d
Executive Assistant
LYCEE FRANCAIS TORONTO —Toronto, ON
- $55,000–$65,000 a year
- Immediate opening
- Google Suite
- English
- Hotel
Quick apply
Marketing & Sales Assistant / Office Administrator (Part-Time)
ICG Globe —Toronto, ON
- $17.60–$18.00 an hour
- Part-time
- English
- Research
- Organizational skills
- Flexible schedule
Quick apply
Administrator Assistant
Kintel General Contractors Inc. —Concord, ON
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Dental care
- Vision care
Quick apply
12d
Customer Service and Administrator
New Art Drapery & Blinds —Markham, ON
- $17.60–$20.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick apply
10d
Contract Administrator
Black & McDonald Limited —Toronto, ON
- $60,000–$65,000 a year
- Full-time
- Microsoft Word
- Inventory management
- Administrative experience
Quick apply
Assistant Contract Administrator
HDR —Toronto, ON
- $74,000–$107,000 a year
- Weekends as needed
- Microsoft Outlook
- Writing skills
- Math
- Disability insurance
- Dental care
Senior Administrative Assistant, Capital Markets - 12 Months Term
CIBC —Toronto, ON
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
Executive Assistant to AVP, Institutional Strategy & Director of Operations, President's Office
University of Toronto —Toronto, ON
- $76,641–$127,734 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
8d

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Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
To receive incoming phone calls, answer inquiries, receive and direct visitors; To handle payment of resident bills/ donation by cash or cheques at the…
$18 an hour

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Office Administrator / Estimating Assistant
Green Leaf Contracting Inc. —Pickering, ON
This vital role combines administrative expertise with estimating support, ensuring smooth office operations and accurate project cost assessments.
$55,000–$65,000 a year
Quick apply
4d
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
To receive incoming phone calls, answer inquiries, receive and direct visitors; To handle payment of resident bills/ donation by cash or cheques at the…
$18 an hour

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Receptionist (Markham Long-Term Care Centre)

Mon Sheong Foundation -
Markham, ON

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Job details

Part-time
$18 an hour

Qualifications

Clerical processing
Computer operation
Interpretation
Long term care experience
Document preparation
Administrative support experience
Filing
English
High school diploma or GED
Program coordination
Fundraising
Data entry
Organizational skills
Front desk
Security system monitoring (security system operation)
Typing
Translation
Chinese
Log books
Cash handling

Full job description

Position Summary:

The incumbent provides administrative support including but not limited to, reception and non-care related support to the designated unit. Assists in maintaining a safe and secure environment for residents, visitors and other staff members.

Main Duties:

Responsibilities of the Receptionist shall include but are not limited to:

Reception Duties:

To operate at the reception desk.
To answer and forward phone calls to respective persons, departments or offices.
To monitor front door, goods receiving door, etc. through the security system.
To answer enquiries from residents, visiting families, staff and outsiders.
To monitor the lobby for safety and security purposes.
To sort out incoming mail, invoices and faxed documents and distribute them to the different departments.
To provide clerical support to management staff and other departments.

Clerical Skills:

To assist updating and providing clerical support to all facility manuals.
To post notices and memos to all staff on the boards of different locations.
To translate documents from English to Chinese or vice versa.
To index files with labels for the Administrator and department heads upon request.
To photocopy, laminate or binding documents for all departments as required.
To input data of the fire drill records for compiling quarterly reports.
To input data of satisfaction surveys and print reports for the Social Services Coordinator.
To direct visiting families, visitors and meeting participants to the appropriate locations.

Organizational Skills:

To ensure goods in the Receiving Area are properly received and distributed to the designated department.
To monitor residents going out into the courtyard during office hours on weekdays.
To monitor the wanderguard lists of residents.
To monitor the guests occupying the guest room.
To ensure parking problems are resolved.
To monitor the signing log books of visitors, contractors, volunteers and visiting families.
To upkeep the tidiness of the reception and office area.
To organize and ensure a professional and pleasant environment of the facility.
To inform Dietary Department on the meal orders and distribute meals to staff and volunteers as required.
To handle payment of resident bills/ donation by cash or cheques at the reception and pass all cash, cheques and documents to the Accounting department /Administration Office.
To manage and co-ordinate people/ community groups coming for interviews, meetings, seminars, performance or church services.
To assist fundraising for the Foundation Office and monitor the donation box at the reception counter.
To sell newspapers for the Activation department in the absence of volunteers.
To assist other departments in special events of the facility.
To prepare and send out letters to new clients on waiting list for social services
To monitor the key box and borrowing of office equipments from the Administration office and educational materials from the Resource Centre.
To record and issue parking permits (with or without deposits) to staff, visitors and/or volunteers.
To take over the major and routine duties of the Administrative Assistant on his/her vacation leave if needed.
To undertake any other duties as assigned by the Administrator and/or the Administrative Assistant.

Communication:

To receive incoming phone calls, answer inquiries, receive and direct visitors.
To co-ordinate with other departments and outsiders through effective means of communication.

Staff Development:

To participate in the facility-wide quality assurance program.
To assist the Administrator to co-ordinate and monitor all programs and services.

Qualifications:

Completed Grade 12 or above.
Proficiency in both English and Chinese.
Typing skill at a minimum speed of 60 w.p.m.
Experience in working for elderly/seniors/health care facility.
Mature and with previous experience in reception/business office procedure. and
Must possess working knowledge of using computer software to facilitate the general office duties.

Reason of Posting: New Vacancy

Hourly Rate: $18 per hour

Note: We thank all candidates for their interests. However, only those selected for interviews will be contacted. No telephone calls please. No automated software or AI tools are used during the screening process.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Apply Now

Refine Your Search

assistant administrator jobs in markham, on

Receptionist (Markham Long-Term Care Centre)

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Office Administrator / Estimating Assistant

Office Administrator

Assistant Racquets Administrator (Permanent, Part-Time)

Receptionist

Contracting Assistant

Office & Operations Coordinator

Receptionist/Administrator

Executive Assistant

Marketing & Sales Assistant / Office Administrator (Part-Time)

Administrator Assistant

Customer Service and Administrator

Contract Administrator

Assistant Contract Administrator

Senior Administrative Assistant, Capital Markets - 12 Months Term

Executive Assistant to AVP, Institutional Strategy & Director of Operations, President's Office

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