Markham, On Time remote executive assistant Jobs – 53 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Legal Assistant
TDS Personnel —Toronto, ON
- $75,000–$85,000 a year
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- No university degree
Quick apply
Executive Assistant & Operations Coordinator
Ice 'n Cake —North York, ON
- $22–$23 an hour
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Store discount
- Flexible schedule
Quick apply
2d
Executive Assistant
Sunny Side Investments Inc. —Toronto, ON
- $85,000–$120,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
6d
Executive Assistant
Speer Technologies Inc. —Toronto, ON
- $45,000–$70,000 a year
- 8 hour shift
- Hybrid work
- Microsoft Office
- Communication skills
- Wellness program
- Paid time off
Quick apply
Executive Assistant
CIBC —Toronto, ON
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Commercial Real Estate Legal Assistant
Cartel Inc. —Toronto, ON
- Up to $75,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Account Sales Representative
Sentient HR Services Inc. —Markham, ON
- $60,000 a year
- Part-time
- Childcare
- Sales
- Business development
Quick apply
5d
REAL ESTATE EXECUTIVE ASSISTANT & MARKETING SUPPORT
The Graff Group Toronto —Toronto, ON
- $22–$25 an hour
- Part-time
- Hybrid work
- CRM software
- Social media management
- English
- Work from home
- Flexible schedule
Quick apply
Account Executive – GTHA (Part Time)
The Foray Group —Toronto, ON
- $28,600 a year
- Part-time
- Remote
- Childcare
- Sales
- Business development
- Dental care
Quick apply
4d
Security Representative
Fidelity Investments —Toronto, ON
- $60,000–$81,000 a year
- Full-time
- Customer service
- No university degree
- In-person
- Tuition reimbursement
- Paid time off
Board Governance Specialist
Ontario Teachers' Pension Plan —Toronto, ON
- $90,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Databases
Office/Finance Administrator Generalist
Optimal Accounting Ltd. —Markham, ON
- $38,000–$42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Mileage reimbursement
Quick apply
13d
Healthcare Recruiter Opportunity (Remote – Canada - for US based clients)
Transformational Health Network, Inc. —Toronto, ON
- Remote
- Recruiting
- Communication skills
- Time management
Quick apply
Executive Assistant
Introhive —Toronto, ON
- Full-time
- Remote
- Google Suite
- Organizational skills
- Communication skills
Quick apply
6d
Business Application Support Analyst
Fidelity Investments —Toronto, ON
- $88,000–$117,000 a year
- Full-time
- Bilingual
- English
- Analysis skills
- Tuition reimbursement
- Paid time off
Software Developer (Contract)
Fidelity Investments —Toronto, ON
- $46–$65 an hour
- Full-time
- Remote
- Computer science
- Computer Science
- DevOps
- Tuition reimbursement
- Paid time off
Account Executive
Postmedia Network Inc —Toronto, ON
- $60,176–$75,220 a year
- Full-time
- Remote
- Sales
- Work from home
Quick apply
10d
Software Developer
Fidelity Investments —Toronto, ON
- $101,000–$118,000 a year
- Full-time
- Remote
- Computer science
- Computer Science
- DevOps
- Tuition reimbursement
- Paid time off
12d
Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN
Direct Travel —Toronto, ON
- $62,000–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care

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Executive Assistant

TDS Personnel Ltd -
Toronto, ON

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Job details

Permanent
$90,000–$100,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Adobe InDesign
Communication skills

Full job description

Our client, a leading alternative investment management firm that partners with the HNW business community is seeking a polished Executive Assistant to support the Managing Director the firm.

Responsibilities:

1) Professional Administrative Support

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention.
Coordinate agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources.
Develop and maintain an efficient recordkeeping / filing system (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships to foster and support intra-group coordination.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications.
Will be provided with a company iPhone to monitor urgent requests after-hours.

2) Expense Analysis & Support Accountabilities

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking are completed in a timely manner.

3) General Office Administration

Liaise with Office Manager regarding maintenance issues and premises/equipment upkeep.
Prepares and dispatches outgoing mail and interfaces with couriers.
Order and approve catering, supplies, and stationary purchases within budget.
Maintain document files and archiving of records.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during absences.
Maintains and handles confidential client and leadership information appropriately.

4) Personal Assistance Administration Accountabilities

Personal tasks to allow the CEO to more easily conduct business, including but not limited to:
Picking up food (snacks/lunch/dinner) or sundries.
Booking personal appointments and reservations.
Personal travel arrangements.

Role requirements:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON (Toronto District)

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Refine Your Search

time remote executive assistant jobs in markham, on

Executive Assistant

Executive Legal Assistant

Executive Assistant & Operations Coordinator

Executive Assistant

Executive Assistant

Executive Assistant

Commercial Real Estate Legal Assistant

Account Sales Representative

REAL ESTATE EXECUTIVE ASSISTANT & MARKETING SUPPORT

Account Executive – GTHA (Part Time)

Security Representative

Board Governance Specialist

Office/Finance Administrator Generalist

Healthcare Recruiter Opportunity (Remote – Canada - for US based clients)

Executive Assistant

Business Application Support Analyst

Software Developer (Contract)

Account Executive

Software Developer

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN

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