Montréal, Qc Administrative specialist Jobs – 126 Openings This Week

Senior Payroll & Benefits Specialist
Confidential —Montréal, QC
- From $85,000 a year
- Overtime
- Bilingual
- Microsoft Excel
- Microsoft Office
- Store discount
- Wellness program
Quick apply
Talent Acquisition Specialist - Montreal
Infinite Outsourcing Solutions —Montréal, QC
- $45,000–$70,000 a year
- Full-time
- Bilingual
- CRM software
- Up to 50% travel
- Dental care
Quick apply
Financial Controller - Familly Office
FED Finance —Montréal, QC
- $140,000 a year
- Bilingual
- Microsoft Excel
- ERP systems
Quick apply
Financial Controller
FED Finance —Montréal, QC
- $130,000 a year
- Bilingual
- Bachelor's
- Organizational skills
Quick apply
Bilingual Disability Case Manager
Manulife —Quebec Province
- $54,000–$74,000 a year
- Full-time
- Remote
- Bilingual
- English
- Analysis skills
- Wellness program
- Employee stock purchase plan
Specialist, Deposit and payment operations
BMO Financial Group —Montréal, QC
- $45,500–$84,500 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Tuition reimbursement
- Life insurance
Learning & Development Specialist
First Nations Financial Management Board —Montréal, QC
- $76,720–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
Quick apply
5d
Regional Administrative Specialist
Scotiabank —Montréal, QC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Specialist, Total Rewards - Payroll (4 months)
Miller Thomson —Montréal, QC
- $58,980–$81,486 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Change and Learning Specialist
Canadian Cancer Society —Montréal, QC
- $62,000–$72,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- English
Quick apply
1d
Carrier Relations Specialist
Lineage Logistics —Montréal, QC
- $55,000–$80,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Specialist, Administrative Solutions
LGI Healthcare Solutions Santé Inc. —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- Sales
- ERP systems
- Employee assistance program
Quick apply
Specialist, Advocacy Communications
Canadian Cancer Society —Montréal, QC
- $53,000–$63,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
7d
Human Resources Associate (Talent and Organizational Development)
United Nations Development Programme (UNDP) —Montréal, QC
- $58,962 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
6d
Trust Services Advisor
National Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- Customer service
- English
- Wellness program
- Employee assistance program
Travel Coordinator (Temporary Contract – 6 months)
Eski Inc —Montréal, QC
- Temporary
- Bilingual
- English
- Hotel
Quick apply
Supply Chain Specialist - New Product Introduction
Bombardier —Dorval, QC
- Hybrid work
- Bilingual
- Engineering
- English
- Dental care
- Employee assistance program
Specialist, Benefits
Groupe Dynamite Inc. —Mont-royal, QC
- Full-time
- Bilingual
- Microsoft Excel
- English
Supply Chain Specialist
Bombardier —Dorval, QC
- Day shift
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Employee assistance program
Account Executive
AppDirect —Montréal, QC
- $64,600–$79,800 a year
- Sales
- Bachelor's
- Contracts

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Senior Payroll & Benefits Specialist

Confidential
Montréal, QC

Quick apply

Job details

Permanent | Full-time
From $85,000 a year

Qualifications

Bilingual
Microsoft Excel
ADP
Microsoft Office
Analysis skills
Payroll
PCP Certification
Communication skills
Time management

Full job description

The Senior Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll and employee benefits for approximately 250 employees, including both retail and administrative staff. This role ensures compliance with applicable payroll legislation, company policies, and benefit plan requirements, while providing excellent internal support to employees and managers. The ideal candidate brings strong end-to-end payroll expertise, hands-on experience with ADP, and a solid understanding of payroll and benefits administration in a multi-group workforce environment.

Key Responsibilities Payroll Administration

Process full-cycle payroll for approximately 250 employees on a biweekly basis, ensuring accuracy, timeliness, and confidentiality.
Administer payroll for both hourly and salaried employees, including retail and administrative employees.
Review and validate payroll data including hours worked, overtime, bonuses, commissions, vacation pay, statutory holiday pay, leaves, and terminations.
Maintain and update employee payroll records in ADP and related HR/payroll systems.
Ensure accurate payroll deductions, taxable benefits, garnishments, and remittances.
Reconcile payroll registers, year-end balances, and other payroll-related reports.
Prepare and process year-end payroll activities, including T4s/Relevé 1s and other required tax documentation, as applicable.
Liaise with Finance regarding payroll reconciliations, accruals, and reporting requirements.
Year end remittances

Benefits Administration

Administer employee benefits programs, including enrollments, changes, terminations, disability leaves, and employee inquiries.
Act as the main point of contact for employees regarding benefits, pension/RRSP, insurance, and payroll-related questions.
Coordinate with benefits providers and ensure timely and accurate data submissions.
Reconcile monthly benefits invoices and investigate discrepancies.
Support benefits renewals, annual enrollment updates, and employee communications.

Health & Safety Support

Support administration of occupational health & safety programs in collaboration with HR and operations.
Maintain and track employee records related to workplace incidents, leaves (CNESST/WCB), and return-to-work coordination.
Assist in the processing of workplace injury claims and ensure accurate payroll and benefits adjustments related to absences.
Liaise with external agencies (e.g., CNESST) to support compliance and documentation requirements.
Participate in maintaining health & safety records, reporting metrics, and documentation.
Support internal audits and compliance initiatives related to workplace health and safety.
Promote a culture of safety by ensuring payroll and benefits practices align with employee well-being and regulatory obligations.

Compliance & Reporting

Ensure compliance with all applicable federal and provincial payroll legislation, employment standards, and internal policies.
Maintain current knowledge of payroll legislation, tax updates, and benefits regulations.
Prepare payroll, benefits, and workforce reports for internal stakeholders as required.
Assist with internal and external audits related to payroll and benefits.
Identify opportunities to improve payroll and benefits processes, controls, and efficiency.

Employee Support & Collaboration

Respond to employee and manager inquiries related to payroll, timekeeping, deductions, and benefits in a professional and timely manner.
Work closely with HR, Finance, and operational leaders to ensure seamless payroll and benefits administration.
Support onboarding and offboarding activities related to payroll and benefits setup/termination.

Qualifications

Minimum 5 to 10 years of experience in payroll and benefits administration, preferably in a mid-sized organization.
Proven experience processing payroll for both retail/hourly and administrative/salaried employee groups.
Strong hands-on experience with ADP payroll systems is required.
PCP certification (or working toward certification) is considered a strong asset.
Solid knowledge of Canadian payroll legislation, tax regulations, and employment standards.
Experience administering group benefits plans and managing employee benefits inquiries.
High level of accuracy, attention to detail, and confidentiality.
Strong problem-solving, organizational, and time management skills.
Proficiency in Microsoft Office, particularly Excel.
Strong communication and interpersonal skills with a customer-service mindset.

Preferred Skills

Experience in a multi-site or retail environment.
Ability to manage competing priorities in a deadline-driven environment.
Strong analytical and reconciliation skills.
Bilingualism .

Work Environment / Reporting

Reports to the HR Director
Works closely with HR, Finance, and operational leaders
Support payroll and benefits administration across multiple locations

Pay: From $85,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Discounted or free food
Employee assistance program
Extended health care
Life insurance
On-site gym
On-site parking
Paid time off
Store discount
Vision care
Wellness program

Ability to commute/relocate:

Montréal, QC: reliably commute or plan to relocate before starting work (required)

Experience:

payroll & benefits specialist: 5 years (required)
ADP Workforce Now: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative specialist jobs in montréal, qc

Senior Payroll & Benefits Specialist

Talent Acquisition Specialist - Montreal

Financial Controller - Familly Office

Financial Controller

Bilingual Disability Case Manager

Specialist, Deposit and payment operations

Learning & Development Specialist

Regional Administrative Specialist

Specialist, Total Rewards - Payroll (4 months)

Change and Learning Specialist

Carrier Relations Specialist

Specialist, Administrative Solutions

Specialist, Advocacy Communications

Human Resources Associate (Talent and Organizational Development)

Trust Services Advisor

Travel Coordinator (Temporary Contract – 6 months)

Supply Chain Specialist - New Product Introduction

Specialist, Benefits

Supply Chain Specialist

Account Executive

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