Nanaimo, Bc Assistant administrator Jobs – 2 Openings This Week

Field Administrator
Industrial Scaffold Services L.P. —Nanaimo, BC
- $25.50–$27.50 an hour
- Full-time
- Google Suite
- Microsoft Outlook
- English
- Disability insurance
- Dental care
Quick apply
Assistant Administrator – Kumon Centre
P.A.E Education corp. —Nanaimo, BC
- $18.25–$18.50 an hour
- Part-time
- Experience working with children
- Data entry
- In-person
- Flexible schedule
Quick apply
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Field Administrator

Industrial Scaffold Services L.P. -
Nanaimo, BC

Quick apply

Job details

Full-time
$25.50–$27.50 an hour

Qualifications

Clerical processing
Google Suite
Google Docs
Microsoft Outlook
Document preparation
Supplier management experience
Spreadsheets
Industrial construction experience
Administrative support experience
Filing
Project coordination
English
Administrative and business operations experience
Administrative experience
Records management
Calendar management
Customer service orientation
Data entry
Organizational skills
Payroll
Front desk
Clerical experience
Office management
Proofreading
Phone etiquette
Document management
Communication skills
Client interaction
Team coordination
Inventory tracking

Full job description

Job Summary

Industrial Scaffold Services is seeking a proactive, detail-oriented Field Administrator to support our field operations across Western Canada. We provide scaffolding, rentals, and related services to industrial clients, and this role is critical to keeping our projects running smoothly.

As a Field Administrator, you will be the administrative backbone for the Director of Operations, Operations Managers, and Site Supervisors. You will play a key role in coordinating field activities, managing documentation, supporting shutdowns, and ensuring accurate payroll and billing processes. This position is ideal for someone who thrives in a fast-paced, field-focused environment and enjoys being an essential part of operational success.

Key Responsibilities

Field & Operations Support

Provide administrative support to the Director of Operations, Operations Managers, and Site Supervisors
Deliver on-site administrative support during day to day maintenance, shutdowns and major projects
Coordinate manpower requirements with Supervisors, Logistics Manager, and Union representatives
Assist with job setup and mobilization activities

Payroll, Billing & Reporting

Create daily labor and equipment hour reports for payroll and billing
Track job-related purchases and expenses for billing purposes
Compile and prepare data for management and client reporting
Maintain accurate spreadsheets, reports, and records in a timely manner

Procurement & Documentation

Generate requests for accommodations, equipment, materials, and subcontractors
Ensure all required paperwork and approvals are completed and processed
Prepare, finalize, and issue approved quotes to clients

Office & Administrative Duties

Perform data entry, filing, proofreading, and document management
Support office management tasks including coding, inventory tracking, and file organization
Maintain organized and accessible records to support field and office operations

Customer & Vendor Support

Respond to client and vendor inquiries promptly and professionally
Foster positive working relationships with customers, suppliers, and internal teams

Experience & Qualifications

Previous administrative or field/office support experience preferred
Experience in industrial construction or related industries is an asset
Strong organizational skills with the ability to multitask in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets)
Excellent communication skills and professional phone etiquette
Must be fluent in both spoken and written English. Bilingual abilities are considered a strong asset
Proven ability to manage time effectively and prioritize competing demands
Clerical experience including data entry, filing, proofreading, and calendar management
Knowledge of office management practices; experience as a personal assistant or receptionist is advantageous
Must have own reliable vehicle and valid drivers licence

Pay: $25.50-$27.50 per hour

Expected hours: 40.0 per week

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
Paid time off
Vision care

Work Location: In person

Quick apply

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Field Administrator

Assistant Administrator – Kumon Centre

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