Oakville, On Executive assistant / project coordinator Jobs – 6 Openings This Week

Construction Project Manager
Penalta Group —Oakville, ON
- From $95,000 a year
- Full-time
- Engineering
- Project management
- Construction experience
- Dental care
- Paid time off
Quick apply
Construction Project Manager
Penalta Group —Oakville, ON
- From $95,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
House Manager — Oakville
Hestia —Oakville, ON
- $30–$45 an hour
- Overtime
- Project management
- In-person
- Communication skills
- Flexible schedule
Quick apply
Executive Assistant Coop
Contempo Studio —Etobicoke, ON
- $20–$22 an hour
- Full-time
- CRM software
- QuickBooks
- Construction experience
Quick apply
4d
Senior Project Manager
EllisDon Group —Mississauga, ON
- $110,000–$135,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- PMP
2d

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executive assistant / project coordinator jobs near oakville, on

Construction Project Manager

Penalta Group
Oakville, ON

Quick apply

Job details

Full-time
From $95,000 a year

Qualifications

Engineering
Post-secondary education
Construction management software
Project management
Construction experience
Communication skills
ProCore

Full job description

Penalta is hiring an experienced Project Manager to lead a multi-site retail retrofit program for one of North America's largest retailers. You will run projects from pre-construction through close-out, working in operating store environments where the client's customers and staff are on site throughout the build.

This is hands-on, fast-paced retail construction. Tight windows, phased work, strict brand standards, and a client that expects steady communication and clean execution. You will be accountable for scope, budget, schedule, and team performance, and you will work directly with the client, subcontractors, consultants, and our site teams.

What You Will Do

Lead retail retrofit and remodel projects from start to close-out with full accountability for scope, schedule, budget, quality, and safety
Plan and coordinate phased work in operating stores, including off-hours and overnight scopes, to keep the store trading while construction is underway
Manage project financials including budgets, cost-to-complete reporting, forecasting, and change orders
Build and maintain the client relationship through clear, regular communication and proactive issue resolution
Hold subcontractors and suppliers to the client's brand standards, fixture specs, and quality expectations
Lead and develop project teams including Assistant Project Managers and Project Coordinators
Identify risks early, develop mitigation plans, and adjust schedules and resources to keep work on track
Interpret drawings, specifications, and client construction standards to inform planning and methods

What You Need

Education and Experience

Post-secondary education in construction management, engineering, or a related field
Progressive experience in construction project management with a general contractor
Direct experience on retail retrofit, big-box remodel, or rollout programs is strongly preferred
Comfort working in occupied or operating commercial environments where the client's business continues during construction
Proven track record managing multiple projects at once through full project lifecycle

Technical Skills

Strong knowledge of construction documents, specifications, building codes, and Ontario regulatory requirements
Experience with Procore or similar construction management software
Proficiency in project scheduling, cost tracking, and financial reporting
Familiarity with national retailer construction standards, fixture programs, and rollout protocols is an asset

Core Competencies

Strong decision-making and technical judgment under pressure
Clear written and verbal communication, including client-facing and executive-level reporting
Ability to lead teams, manage competing priorities, and resolve conflicts effectively
Strategic thinker who anticipates risks and develops mitigation plans proactively
Customer-service mindset; understands that the store is open and the work has to respect that

Why Penalta

Growth and Development

Opportunity to mentor and build project teams as the company scales
Clear career progression into senior project management and operational leadership

The Work

Ownership of projects from pre-construction through close-out with real decision-making authority
Variety across project types and sectors including residential, commercial, and industrial
Collaborative environment that values accountability, execution, and continuous improvement
Consistent work across different project types and sectors

Compensation and Benefits

Competitive salary aligned with experience
Eligibility for performance-based incentives
Comprehensive benefits package

What Makes This Role Different

You will have direct ownership of project delivery, real decision-making authority, and the support of an experienced leadership team. Penalta is growing, and this role offers the chance to lead meaningful work, shape how projects are delivered, and grow with a company that values execution over hierarchy.

How to Apply

Penalta Group Ltd. appreciates every applicant’s interest. While we review all applications, only candidates selected for further discussion will be contacted.

We are committed to an inclusive and accessible workplace. Accommodations are available upon request at any stage of the selection process.

Job Type: Full-time

Pay: From $95,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Are you legally authorized to work in Canada?
Have you worked as a Project Manager with a general contractor (not a subcontractor, owner's rep, or consultant)?

Work Location: In person

Quick apply

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executive assistant / project coordinator jobs in oakville, on

Construction Project Manager

Construction Project Manager

House Manager — Oakville

Executive Assistant Coop

Senior Project Manager

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