The KB Real Estate Team is looking for a Transaction & Operations Coordinator to support our growing Toronto real estate team. We are an established, high-performing team that sells approximately $70M in real estate annually, with plans to continue growing through exceptional client service, streamlined systems, and operational excellence.
This role is ideal for someone with Ontario real estate administration experience who is highly organized, detail-oriented, tech savvy, and confident managing paperwork, timelines, listings, transactions, and team systems.
This is not a sales role. It is an administrative and transaction-focused position that requires accuracy, urgency, professionalism, and a strong client-service mindset. Previous administrative experience in an Ontario real estate office is required.
If you enjoy keeping deals on track, supporting a collaborative team, and ensuring every detail is handled with care, we'd love to hear from you.
Key Responsibilities
- Coordinate buyer and seller transactions from accepted offer to closing
- Review contracts and transaction documents for accuracy and completeness
- Broker-load listings and process price changes, extensions, suspensions, cancellations, and other MLS updates
- Track transaction deadlines and ensure all paperwork is completed accurately and on time
- Communicate with agents, clients, lawyers, lenders, cooperating brokerages, and the brokerage's deal processing department
- Maintain accurate records in Follow Up Boss and internal systems
- Support listing administration, client care, marketing initiatives, and day-to-day office operations
- Assist with team events, special projects, and ongoing process improvements
Required Skills & Experience
- Minimum 2 years of administrative experience in an Ontario real estate office
- Strong understanding of Ontario real estate transactions, listing administration, and deal processing
- Experience broker-loading listings and processing MLS changes, including price changes, extensions, suspensions, and cancellations
- Exceptional organizational skills with meticulous attention to detail
- Excellent written and verbal communication skills
- Proficient with Microsoft Office, Google Workspace, CRM systems, and general office technology (Follow Up Boss experience is an asset)
- Able to prioritize multiple deadlines in a fast-paced environment while maintaining accuracy
- Professional, dependable, proactive, and committed to delivering outstanding client service
- Valid driver's licence and reliable vehicle
What We Offer
- Competitive salary of $50,000–$55,000 per year, based on experience
- Full-time, permanent position
- Monday to Friday schedule (8:30 a.m. – 4:30 p.m.), with occasional evening flexibility during busy transaction periods
- A supportive, collaborative, and positive team culture
- A stable, long-term career opportunity with a growing, high-performing real estate team
- Opportunities to contribute ideas, improve systems, and grow professionally
- The opportunity to play an integral role in delivering an exceptional client experience while supporting one of Toronto's successful real estate teams
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care
Application question(s):
- Do you have a reliable vehicle to use daily?
- What Toronto area real estate office have you worked in most recently?
Experience:
- real estate office: 2 years (required)
Licence/Certification:
- Driver's Licence (required)
Work Location: In person
