Ottawa, On Administrative assistant Jobs – 106 Openings This Week

Office Administrator
Wolfenburg Roofing —Gatineau, QC
- $36,558.80–$48,995.84 a year
- Part-time
- Microsoft Excel
- English
- Finance
- Dental care
- Paid time off
Quick apply
Office Administrator
Paramount Properties —Ottawa, ON
- $45,000–$47,000 a year
- Full-time
- Sales
- Microsoft Office
- In-person
- Dental care
- Paid time off
Quick apply
Office Administrator (Part-time)
Ridgeside Facility Services —Nepean, ON
- $19–$25 an hour
- Part-time
- Google Suite
- Oracle
- High school diploma or GED
- Flexible schedule
Quick apply
18h
Executive Assistant to CEO | In Office | Downtown Ottawa
Delta Force Mechanical Inc. —Ottawa, ON
- $60,000–$75,000 a year
- Full-time
- Hybrid work
- Research
- Recruiting
- Computer skills
- Dental care
- Vision care
Quick apply
9d
Assistant / Assitante Clinique - Medical Office Assistant (congé de maternité - maternity leave)
Équipe de santé familiale académique Montfort —Ottawa, ON
- $19.34–$23.72 an hour
- Full-time
- Medical office experience
- English
- Organizational skills
- Paid time off
- Employee assistance program
Quick apply
14d
Medical Office Assistant/Receptionist
ActiveCare Medical Services —Kanata, ON
- From $17.60 an hour
- Full-time
- Medical office experience
- Data entry
- Organizational skills
Quick apply
2d
Experienced Medical Office Administrator
HY Cosmetics and Minor Surgey —Gloucester, ON
- $24–$26 an hour
- Full-time
- Word processing
- Medical office experience
- English
Quick apply
9d
Administrative Assistant
Stantec —Ottawa, ON
- $53,700–$75,300 a year
- Full-time
- Microsoft Outlook
- Databases
- Administrative experience
Office Administrator & Executive Assistant
Marshall Canada Holdings Inc. —Ottawa, ON
- $60,000–$70,000 a year
- Monday to Friday
- Word processing
- Databases
- Administrative experience
9d
Office Administrator
Gastops Limited —Ottawa, ON
- $23–$25 an hour
- Full-time
- Microsoft Office
- Front desk
- Typing
- Profit sharing
Quick apply
1h
Executive Assistant, PSP
CFMWS —Ottawa, ON
- $77,120–$90,780 a year
- Hybrid work
- Writing skills
- English
- Administrative experience
- Disability insurance
- Dental care
4d
Administrative Assistant
University of Ottawa —Ottawa, ON
- $56,858–$71,822 a year
- Full-time
- Inventory management
- Word processing
- English
8d
Office Administrator
SINIX Group —Nepean, ON
- $20–$25 an hour
- Full-time
- ERP systems
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
11d
Client Services and Administrative Coordinator
Dialog —Ottawa, ON
- $65,000–$75,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Hotel
- Dental care
Administrative Assistant - Banquets (1 Year Contract)
Marriott International, Inc —Ottawa, ON
- $29.50 an hour
- Full-time
- Experience working with individuals with disabilities
- Word processing
- Hotel
- Dental care
Administrative Assistant - Multiple Vacancies
EORLA / ALREO —Ottawa, ON
- $63,045.45–$72,510.75 a year
- Temporary
- Microsoft Outlook
- English
- Administrative experience
- COVID-19 protective measures
10d
Administrative Assistant - Health and Safety
Ottawa Catholic School Board —Ottawa, ON
- $54,167–$66,088 a year
- Full-time
- Google Suite
- Administrative experience
- High school diploma or GED
8d
Executive Assistant & Office Manager / Adjoint de direction et gestionnaire de bureau
Ottawa Tourism —Ottawa, ON
- $68,956 a year
- Full-time
- Hybrid work
- Hotel
- Organizational skills
- Communication skills
Quick apply
14d
Administrative Assistant - Barrhaven Dental, Ottawa, ON
123Dentist —Ottawa, ON
- $30–$32 an hour
- Full-time
- Customer service
- Administrative experience
Quick apply
Office Administrator
Dillon Consulting Limited —Ottawa, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Administrative experience
- Accounting
- Employee assistance program
- Flexible schedule

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Office Administrator

Wolfenburg Roofing -
Gatineau, QC

Quick apply

Job details

Part-time
$36,558.80–$48,995.84 a year

Qualifications

Microsoft Excel
Accounts payable
Payment terms negotiation
Finance
Supplier management experience
SAP
Accounting software
Financial reporting
Process improvement
General ledger maintenance
English
Financial management report preparation
Cash flow forecasting
Finance
Invoice payment processing
Bachelor's
Task prioritization
Accounting
Vendor relationship management
QuickBooks
Data entry
Organizational skills
Contracts
Payroll
Finance and accounting experience
Cross-functional collaboration
Bookkeeping
Accounting
Communication skills
Negotiation
Cross-functional communication
Business process improvement
Account reconciliation

Full job description

Key Responsibilities:

Financial Reporting:

Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.

Invoice Processing:

Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.

Payment Processing:

Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.

Vendor Management:

Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.

Reconciliation and Reporting:

Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.

Compliance and Controls:

Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.

Process Improvement:

Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.

Qualifications:

Bachelor's degree in Accounting, Finance, or related field.
Proven experience (typically 1-3 years) in accounts payable or related financial role.
Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
Strong attention to detail, accuracy, and organizational skills.
Effective communication and interpersonal skills for vendor interactions and internal collaboration.
Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.

Job Type: Part-time

Pay: $36,558.80-$48,995.84 per year

Benefits:

Dental care
Paid time off

Flexible language requirement:

French not required

Education:

Bachelor's Degree (preferred)

Experience:

Financial reporting: 1 year (preferred)
QuickBooks: 2 years (preferred)

Language:

English (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in ottawa, on

Office Administrator

Office Administrator

Office Administrator (Part-time)

Executive Assistant to CEO | In Office | Downtown Ottawa

Assistant / Assitante Clinique - Medical Office Assistant (congé de maternité - maternity leave)

Medical Office Assistant/Receptionist

Experienced Medical Office Administrator

Administrative Assistant

Office Administrator & Executive Assistant

Office Administrator

Executive Assistant, PSP

Administrative Assistant

Office Administrator

Client Services and Administrative Coordinator

Administrative Assistant - Banquets (1 Year Contract)

Administrative Assistant - Multiple Vacancies

Administrative Assistant - Health and Safety

Executive Assistant & Office Manager / Adjoint de direction et gestionnaire de bureau

Administrative Assistant - Barrhaven Dental, Ottawa, ON

Office Administrator

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