Ottawa, On Assistant personnel Jobs – 89 Openings This Week

Property Management Administrator
Anbara Estate Management —Vanier, ON
- $45,000–$70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Human Resources Administrator
Canadian Armed Forces —Ottawa, ON
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Bachelor's
- Dental care
- Paid time off
Assistante administrative Récéptionniste : Éducatrice Qulifiée
Garderie Les Poussins Fantastiques —Gatineau, QC
- $20–$30 an hour
- Full-time
- Caregiving
- English
- Working with children
- Dental care
Quick apply
Assistant(e) de recherche
Institut du Savoir Montfort —Ottawa, ON
- $27.54–$36.01 an hour
- Part-time
- Bilingual
- English
- Research
Quick apply
5d
Dental Assisting Program Coordinator
Willis College —Ottawa, ON
- $75,000–$80,000 a year
- Full-time
- CPR Certification
- Public speaking
- Presentation skills
- Disability insurance
- Dental care
Quick apply
3d
Directeur de Service - Volkswagen l'Outaouais
Mark Motors Group —Gatineau, QC
- $90,000–$130,000 a year
- Weekends as needed
- Bilingual
- Management
- English
- Store discount
- Disability insurance
Quick apply
10d
Property & Estate Manager — Bahamas (Luxury Rentals & Private Residences)
Confidential —Ottawa, ON
- $77,806.91–$177,295.03 a year
- Full-time
- In-person
- Mechanical knowledge
- Paid time off
Quick apply
1d
Gérant - Assistant.e gérant.e de restaurant McDonald's
McDonald's —Gatineau, QC
- $42,000–$52,000 a year
- Full-time
- Management
- Customer service
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
Assistant Director of Care
Forest Hill —Kanata, ON
- $115,870 a year
- Full-time
- CPR Certification
- Nursing
- Bachelor's
- Disability insurance
- Dental care
Quick apply
Assistant Service Manager, Otto's Ottawa
Otto's Service Centre Ltd. (Otto's BMW) —Ottawa, ON
- $75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Bachelor's
- Dental care
- Vision care
Quick apply
Yard Assistant
The Universal Group —Ottawa, ON
- $21–$22 an hour
- Contract
- English
- Forklift
- Driving
- Wellness program
- Dental care
Quick apply
Opticien(ne)
New Look —Gatineau, QC
- Weekends as needed
- English
Quick apply
Opticien(ne)
New Look —Gatineau, QC
- Weekends as needed
- English
Quick apply
Assistant(e) optométriste
New Look —Kanata, ON
- Full-time
- Customer service
- No experience needed
Quick apply
6d
Assistant-chef d’équipe
Dollarama —Gatineau, QC
- Part-time
- Organizational skills
- Communication skills
- Retail sales
6d
Assistant-chef d’équipe
Dollarama —Gatineau, QC
- Part-time
- Organizational skills
- Communication skills
- Retail sales
6d
Assistant(e) technique en pharmacie
Uniprix —Gatineau, QC
- Full-time
- Remote
- Customer service
- No university degree
- Patient care
Quick apply
Café Attendant
The SconeWitch (393 Winston Ave.) —Ottawa, ON
- $17.20–$17.90 an hour
- Part-time
- Serving
- Customer service
- POS
- Store discount
Quick apply
8d
Executive Assistant - Office of a Senator (anticipatory staffing)
Senate of Canada —Ottawa, ON
- $80,973–$102,456 a year
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
9d
Nursing Administrative Assistant - Evenings
Cardinal Creek Residence —Orleans, ON
- $55,000 a year
- Weekends as needed
- Nursing
- Microsoft Office
- High school diploma or GED
- Employee assistance program
Quick apply

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assistant personnel jobs near ottawa, on

Property Management Administrator

Anbara Estate Management
Vanier, ON

Quick apply

Job details

Full-time
$45,000–$70,000 a year
6 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Yardi
Filing
Microsoft Office
Administrative experience
Accounting
Organizational skills
Communication skills
Property management

Full job description

Administrative Assistant – Property Management (Yardi Experience Required)

Compensation: Competitive salary based on experience and qualifications

About Us

We are an established and growing property management company overseeing a portfolio of more than 100 residential and commercial properties with over 600 tenants. Our team is committed to delivering exceptional service to property owners and tenants while maintaining high standards of professionalism, organization, and responsiveness.

We are seeking an experienced and highly organized Administrative Assistant with strong property management knowledge and hands-on experience using Yardi software. This role is ideal for a proactive individual who thrives in a fast-paced environment and can effectively manage multiple priorities while serving as a key point of contact for tenants, vendors, and property managers.

Compensation

We offer a competitive compensation package that reflects experience, qualifications, and demonstrated property management expertise.

Salary Range: $40,000 – $60,000+ annually, depending on experience, Yardi proficiency, property management background, and overall qualifications.

Additional compensation and advancement opportunities may be available for candidates with extensive industry experience and proven performance.

Position Summary

The Administrative Assistant will play a critical role in supporting the daily operations of our property management portfolio. This position is responsible for coordinating tenant communications, scheduling maintenance and inspections, maintaining records within Yardi, assisting with lease administration, and ensuring efficient office operations across a large and diverse property portfolio.

The successful candidate must possess excellent communication skills, exceptional attention to detail, strong organizational abilities, and the capacity to manage a high volume of tenant interactions while maintaining a professional and customer-focused approach.

Key ResponsibilitiesTenant Communications

Serve as the primary point of contact for tenant inquiries via phone, email, and in-person interactions.
Respond promptly and professionally to tenant questions, concerns, and service requests.
Coordinate communication between tenants, property managers, maintenance personnel, and contractors.
Prepare and distribute notices, correspondence, lease-related documentation, and property updates.
Maintain detailed records of tenant communications and interactions within Yardi.

Scheduling & Coordination

Manage and coordinate maintenance requests, repairs, inspections, contractor visits, and property-related appointments.
Schedule move-ins, move-outs, property inspections, and vendor services.
Monitor work order progress and follow up to ensure timely completion.
Coordinate calendars and scheduling requirements for property managers and operational staff.
Communicate scheduling updates to tenants, contractors, and vendors as required.

Yardi Administration

Maintain accurate tenant, lease, property, and vendor records within Yardi.
Enter and update lease information, tenant data, and property records.
Generate reports and assist with data management and portfolio tracking.
Support rent collection processes and monitor account information.
Assist with accounts payable and accounts receivable functions as needed.
Ensure data integrity and accuracy across all Yardi records.

Administrative Support

Assist with lease administration, renewals, notices, and related documentation.
Prepare reports, spreadsheets, correspondence, and management summaries.
Maintain organized electronic and physical filing systems.
Support monthly operational reporting and document preparation.
Assist with special projects and administrative initiatives as assigned.
Provide day-to-day administrative support to property managers and senior leadership.

QualificationsRequired

Minimum 3 years of administrative experience in property management, real estate, or a related field.
Proven experience using Yardi property management software.
Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Excellent verbal and written communication skills.
Exceptional organizational and multitasking abilities.
Strong customer service and problem-solving skills.
Ability to manage a high volume of tenant communications while maintaining professionalism and accuracy.
Ability to work independently and prioritize competing deadlines.

Preferred

Experience supporting large residential and/or commercial property portfolios.
Knowledge of lease administration and property management processes.
Experience coordinating vendors, contractors, and maintenance services.
Basic accounting knowledge related to rent collection, accounts payable, and accounts receivable.
Familiarity with landlord-tenant regulations and industry best practices.

What We Offer

Competitive salary based on experience.
Opportunities for professional growth and advancement.
Stable employment with a well-established and expanding property management company.
Collaborative and supportive team environment.
Exposure to a large and diverse property portfolio.
Ongoing training and professional development opportunities.

How to Apply

Qualified candidates are encouraged to submit their resume along with a cover letter highlighting their property management experience, Yardi proficiency, and experience managing tenant communications and scheduling responsibilities.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: $45,000.00-$70,000.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

assistant personnel jobs in ottawa, on

Property Management Administrator

Human Resources Administrator

Assistante administrative Récéptionniste : Éducatrice Qulifiée

Assistant(e) de recherche

Dental Assisting Program Coordinator

Directeur de Service - Volkswagen l'Outaouais

Property & Estate Manager — Bahamas (Luxury Rentals & Private Residences)

Gérant - Assistant.e gérant.e de restaurant McDonald's

Assistant Director of Care

Assistant Service Manager, Otto's Ottawa

Yard Assistant

Opticien(ne)

Opticien(ne)

Assistant(e) optométriste

Assistant-chef d’équipe

Assistant-chef d’équipe

Assistant(e) technique en pharmacie

Café Attendant

Executive Assistant - Office of a Senator (anticipatory staffing)

Nursing Administrative Assistant - Evenings

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