Ottawa, On Proposal coordinator Jobs – 19 Openings This Week

Business Development Proposal Coordinator (2-Year Term)
Commissionaires —Nepean, ON
- From $77,750 a year
- Full-time
- CRM software
- English
- Business development
- Dental care
- Paid time off
Quick apply
12d
Proposal Coordinator
J.L. Richards & Associates Limited —Ottawa, ON
- $60,000–$85,000 a year
- Hybrid work
- Research
- SharePoint
- AI
- Dental care
- Flexible schedule
Project Coordinator
Westview Projects —Ottawa, ON
- $70,000–$90,000 a year
- Full-time
- Engineering
- Microsoft Office
- Presentation skills
Quick apply
Project Coordinator
R.W. Tomlinson —Ottawa, ON
- $65,000–$85,000 a year
- Weekends as needed
- Engineering
- Bachelor's
- Quality Control
- Dental care
- Tuition reimbursement
Quick apply
Senior Proposal Specialist
Pinchin Ltd —Kanata, ON
- $75,000–$95,000 a year
- Remote
- Marketing
- Microsoft Office
- Business development
Quick apply
Service Coordinator, Technical Services HVAC
BGIS —Ottawa, ON
- $54,185–$67,732 a year
- Full-time
- CRM software
- Microsoft Excel
- Computer literacy
M&E Coordinator
EBC Inc. —Ottawa, ON
- $90,000–$140,000 a year
- Engineering
- English
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
2d
Senior Project Coordinator
Windmill Development —Ottawa, ON
- $70,000–$90,000 a year
- Full-time
- Hybrid work
- PMP
- Engineering
- Microsoft Office
Quick apply
Marketing Coordinator
Jennings Real Estate —Ottawa, ON
- Full-time
- Marketing
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
11d
Coordinator, Partnership Activation
Ottawa Senators —Kanata, ON
- $39,500–$60,500 a year
- Full-time
- Marketing
- Customer service
- Salesforce
- Dental care
- Tuition reimbursement
Quick apply
Associate Project Manager
Johnson Controls —Ottawa, ON
- $35.57–$48.55 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Windows
- Designated paid holidays
- Dental care
Bid Coordinator
BMT —Ottawa, ON
- Full-time
- Hybrid work
- Writing skills
- Business development
- Continuous improvement
- Dental care
- Employee assistance program
Quick apply
Project Manager – Industrial
J.L. Richards & Associates Limited —Ottawa, ON
- Hybrid work
- Business development
- Team management
- Mentoring
- Dental care
- Flexible schedule
Senior Estimator, Building Construction
Ledcor —Ottawa, ON
- $119,700–$159,600 a year
- Full-time
- Engineering
- Microsoft Office
- Travel

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Business Development Proposal Coordinator (2-Year Term)
Commissionaires —Nepean, ON
A diploma or degree in Business Administration, Communications, English, Professional Writing, or a related field.
From $77,750 a year
Quick apply
12d
Proposal Coordinator
J.L. Richards & Associates Limited —Ottawa, ON
Writing and tailoring high-impact proposal content including team biographies, project experience, and non-technical narratives, while transforming technical…
$60,000–$85,000 a year

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proposal coordinator jobs near ottawa, on

Business Development Proposal Coordinator (2-Year Term)

Commissionaires -
Nepean, ON

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Job details

Full-time | Fixed term contract
From $77,750 a year
12 days ago

Qualifications

CRM software
French
Document preparation
English
Copy editing
Schedule management
Business development
Continuous improvement
Content development
Report and presentation preparation
Requirements analysis
Project quality control reviews
Organizational skills
Communications
Content management
Productivity software
English
Business
Team coordination
Time management
Bid preparation (Technical proposal processes)

Full job description

Location: 24 Colonnade Road, Ottawa ON
Schedule: Daytime, Monday to Friday
Starting Salary: $77,750/year

We are currently recruiting for a temporary Business Development Proposal Coordinator for a two year term, to work in person at our headquarters in Ottawa, ON.

What you will be doing…

Commissionaires Ottawa is looking for a highly organized and collaborative Business Development Proposal Coordinator to support the development of high quality, persuasive proposals that drive new business opportunities across the public and private sectors.

In this key role, you will lead the coordination, writing, and production of competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client solicitations. Working closely with internal stakeholders—including Business Development, Finance, Operations, Contracts, Marketing, and Subject Matter Experts—you will manage timelines, gather content, ensure compliance, and maintain a consistent standard of excellence in all submissions.

You will also support the management of a centralized content library, track proposal outcomes, and contribute to opportunity tracking through our Customer Relationship Management (CRM) system. This is a high-impact role ideal for a detail-oriented communicator who thrives in deadline-driven environments and enjoys contributing to the growth and success of an organization through compelling written work.

Some of your responsibilities include…

Lead and coordinate proposal development from kickoff through final submission, ensuring compliance with client instructions and internal quality standards
Analyze solicitation documents to identify deliverables, timelines, evaluation criteria, and compliance requirements
Collaborate with internal contributors to gather technical, operational, and financial inputs for proposals
Write and edit proposal content to ensure clarity, consistency, and alignment with the organization’s tone, branding, and strategic positioning
Conduct final reviews to verify formatting, completeness, and compliance prior to submission
Maintain and continuously improve a central repository of proposal templates, past responses, and boilerplate content
Track opportunities and proposal outcomes using the organization’s Customer Relationship Management (CRM) platform, ensuring data is current and complete
Prepare client-facing materials such as capability statements, presentations, and supporting documents for business development initiatives
Analyze bid results and integrate feedback to improve future submissions and processes

What’s in it for you?

Work for a reputable and nationally known company
Work in a challenging and rewarding work environment
Employer paid professional development
A comprehensive benefits package
Generous paid time off, holidays and sick days
Retirement plans with company matching of employee contributions
Employee discount programs, social outings and holiday gatherings

You’re a good fit if…

You have excellent writing and editing skills and take pride in producing polished, professional, and persuasive documents
You’re highly organized and can juggle multiple proposal timelines, contributors, and deliverables without missing a beat
You’re comfortable interpreting complex Requests for Proposals (RFPs) and turning client requirements into clear, structured, and compelling submissions
You enjoy collaborating across teams—whether it’s Finance, Operations, or subject matter experts—and know how to gather input effectively
You have strong attention to detail and consistently deliver high-quality work, even under tight deadlines
You’re comfortable working in Microsoft Word, Excel, and PowerPoint, and you know how to make documents not just accurate—but visually clean and well formatted
You have a proactive mindset and are always thinking ahead to improve processes, content libraries, and win strategies
You thrive in a fast-paced environment where proposal work can shift from calm to crunch time quickly, and you stay composed throughout

Your must-haves:

A diploma or degree in Business Administration, Communications, English, Professional Writing, or a related field
Proven experience developing, coordinating, or contributing to formal proposals for public or private sector clients
Exceptional English writing and editing skills with the ability to tailor content to align with tone, branding, and strategy. French is considered an asset
Strong time management and organizational skills, with the ability to manage multiple simultaneous projects
Proficiency in Microsoft Office—especially Word (for formatting and layout), Excel (for costing and tracking), and PowerPoint (for presentation support)
Ability to work independently while also collaborating effectively with diverse internal teams and contributors
High attention to detail and accuracy in writing, formatting, and interpreting client requirements
Working knowledge of procurement and proposal development practices in Canada’s public or private sector
Eligibility to obtain and maintain a Secret-level security clearance from PSPC

Application Process

If we are the right fit for you, we want to hear from you! Send us your resume and cover letter today!

NOTE: Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires’ values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires’ Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires’ hiring process.

Commissionaires-Ottawa does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We appreciate all who apply, however we will only be contacting candidates of interest.

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Pay: From $77,750.00 per year

Benefits:

Dental care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

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Refine Your Search

proposal coordinator jobs in ottawa, on

Business Development Proposal Coordinator (2-Year Term)

Proposal Coordinator

Project Coordinator

Project Coordinator

Senior Proposal Specialist

Service Coordinator, Technical Services HVAC

M&E Coordinator

Senior Project Coordinator

Marketing Coordinator

Coordinator, Partnership Activation

Associate Project Manager

Bid Coordinator

Project Manager – Industrial

Senior Estimator, Building Construction

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