Ottawa, On Site administrator Jobs – 110 Openings This Week

Office Administrator
Paramount Properties —Ottawa, ON
- $45,000–$47,000 a year
- Full-time
- Sales
- Microsoft Office
- In-person
- Dental care
- Paid time off
Quick apply
Contracts Administrator
Nasittuq Corporation —Ottawa, ON
- Full-time
- Hybrid work
- Oracle
- Computer literacy
- Writing skills
- Disability insurance
- Dental care
Quick apply
11d
Senior Customer Service Administrator
OZ Optics Ltd —Ottawa West, ON
- $75,000–$85,000 a year
- Full-time
- CRM software
- Marketing
- ERP systems
- Disability insurance
- Dental care
Quick apply
9d
Lead Product Engineer, Integrations
servicePath —Ontario
- Full-time
- Remote
- Salesforce
- In-person
- AI
Quick apply
Project Manager
Raymond EMC —Ottawa, ON
- From $95,000 a year
- Full-time
- PMP
- Engineering
- English
- Disability insurance
- Dental care
Quick apply
Part Time Medical Aesthetician
Le Miracle Skin Clinic Inc —Nepean, ON
- $21 an hour
- Full-time
- Sales
- Customer service
- Sanitation
Quick apply
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Ottawa, ON
- $100,000 a year
- Nights as needed
- Customer service
- HVAC
- Power tools
- Designated paid holidays
- Dental care
Quick apply
Sales & Estimation - Programs Service Representative Ottawa
Great Northern Insulation —Ottawa, ON
- Weekends as needed
- Salesforce
- Organizational skills
- Communication skills
Quick apply
1d
Director of Care, Saint-Louis Long-Term Care
Residence St-Louis —Orleans, ON
- $115,461–$144,325 a year
- Nursing
- English
- Master's degree
- Wellness program
- Employee assistance program
Quick apply
Experienced Medical Office Administrator
HY Cosmetics and Minor Surgey —Gloucester, ON
- $24–$26 an hour
- Full-time
- Word processing
- Medical office experience
- English
Quick apply
9d
Full-Time Medical Claims Clerk (Vacant)
Department of Medicine —Ottawa, ON
- $27.05–$32.33 an hour
- Full-time
- English
- Data entry
- Communication skills
19h
Office Administrator (Part-time)
Ridgeside Facility Services —Nepean, ON
- $19–$25 an hour
- Part-time
- Google Suite
- Oracle
- High school diploma or GED
- Flexible schedule
Quick apply
5h
Office Administrator & Executive Assistant
Marshall Canada Holdings Inc. —Ottawa, ON
- $60,000–$70,000 a year
- Monday to Friday
- Word processing
- Databases
- Administrative experience
8d
Property Administrator - Residential - Ottawa, ON
Morguard —Ottawa, ON
- $40,000–$50,000 a year
- Microsoft Office
- High school diploma or GED
- Business
Quick apply
Part-Time Office Administrator (20-24 hours/week)
Convergint Technologies Ltd —Ottawa, ON
- $25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
2d
Office Administrator
SINIX Group —Nepean, ON
- $20–$25 an hour
- Full-time
- ERP systems
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
10d
Property Manager, Residential
Colonnade Management Inc. —Ottawa, ON
- $75,000–$85,000 a year
- Full-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Full-Time Administrative Assistant- Division of Neurology (Civic Campus) (Vacant)
Department of Medicine —Ottawa, ON
- $27.05–$32.33 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
8d
Full-Time Administrative Medical Claims Coordinator (Vacant)
Department of Medicine —Ottawa, ON
- $30.65–$36.63 an hour
- Full-time
- English
- Microsoft Office
- Training & development
19h
HR Administrator
Canadian North —Ottawa, ON
- Microsoft Outlook
- Continuous improvement
- Data entry
- Disability insurance
- Dental care
11d

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Office Administrator

Paramount Properties -
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
$45,000–$47,000 a year

Qualifications

Market analysis
Sales
Yardi
Complaint handling
Microsoft Office
Property leasing
Client services
Customer service orientation
Communication skills
Client interaction
Marketing
Time management

Full job description

We are seeking a professional and customer-focused Office Administrator to join our residential rental property team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has strong organizational and leasing skills.

You will support the Property Manager while managing the full leasing cycle and contributing to an exceptional resident experience.

Key Responsibilities

Leasing & Marketing

Respond promptly to rental inquiries and generate leasing leads
Schedule and conduct apartment showings
Inspect suites to ensure they are market-ready
Perform comparative market analysis of competing properties
Maintain strong closing ratios through effective follow-up

Application & Lease Administration

Collect and review rental applications, supporting documents, and consent forms
Prepare lease agreements and related documentation
Ensure all lease files are accurate, complete, and entered into the property management system
Prepare resident welcome packages

Resident Relations

Build positive, professional relationships with residents
Address resident concerns and complaints in a timely and courteous manner
Promote a welcoming and harmonious community atmosphere
Provide feedback and recommendations to the Property Manager to improve resident satisfaction

Turnover & Operations Support

Coordinate move-ins, move-outs, and internal transfers
Plan and schedule unit maintenance and turnover activities
Provide weekly activity and leasing updates to the Property Manager

Administrative Duties

Establish work priorities and ensure deadlines are met
Follow company policies and operational procedures
Support general office administration
Coordinate office services including supplies, equipment, forms, and logistics
Initiate and support rent collection activities

Qualifications

Previous leasing, real estate, or property management experience preferred
Strong sales, customer service, and closing skills
Excellent verbal and written communication skills
Professional, friendly, and service-oriented demeanor
Highly organized with strong multitasking and time-management abilities
Detail-oriented and able to work independently
Comfortable working with diverse populations with cultural awareness
Proficient in Microsoft Office and property management software such as Yardi and RentCafe
Previous sales experience is considered an asset

What We’re Looking For

A motivated self-starter who enjoys working with people, takes pride in staying organized, and can balance leasing, administration, and resident service with professionalism and efficiency.

Paramount Properties is a privately held, family-owned company established in 1986, specializing in the management of high-quality residential properties. A proud and contributing member of the Ottawa community for more than three generations, we are deeply committed to management excellence and tenant satisfaction—delivered through teamwork, strategic planning, and proactive maintenance. This philosophy has driven consistent growth, positioning Paramount as Ottawa’s second-largest rental housing provider with a portfolio of approximately 8,000 rental homes.

At Paramount, we set a high standard for quality and care. Our well-trained, experienced, and friendly teams ensure every apartment is clean, well maintained, and fully functional, with appliances and systems kept in excellent working order. Through regular inspections, preventative maintenance, timely repairs, and continuous follow-up, we deliver a consistently high-quality living experience.

Recognized as one of Ottawa’s best-managed property companies, Paramount Properties is proud of its reputation for outstanding value, safety, and cleanliness in some of the city’s most desirable communities—reflected in our industry-leading occupancy and exceptionally low vacancy rates.

Job Types: Full-time, Permanent

Pay: $45,000.00-$47,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

site administrator jobs in ottawa, on

Office Administrator

Contracts Administrator

Senior Customer Service Administrator

Lead Product Engineer, Integrations

Project Manager

Part Time Medical Aesthetician

Building Operator - (4th Class Power Engineer)- FIFO 14/14

Sales & Estimation - Programs Service Representative Ottawa

Director of Care, Saint-Louis Long-Term Care

Experienced Medical Office Administrator

Full-Time Medical Claims Clerk (Vacant)

Office Administrator (Part-time)

Office Administrator & Executive Assistant

Property Administrator - Residential - Ottawa, ON

Part-Time Office Administrator (20-24 hours/week)

Office Administrator

Property Manager, Residential

Full-Time Administrative Assistant- Division of Neurology (Civic Campus) (Vacant)

Full-Time Administrative Medical Claims Coordinator (Vacant)

HR Administrator

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