The Project Manager reports to Directors
Hourly range of $52.00 – $58.00.
This position is for an existing, open vacancy.
Kilmarnock Enterprise does not use artificial intelligence tools to assist with recruitment.
Candidates interviewed for this position will be notified of the final hiring decision within 45 days of their last interview.
The Project Manager is responsible for taking on the management of key client projects with the goal of delivering every project on time, within budget and within scope. He or she will coordinate internal resources and third parties/vendors for the flawless execution of projects. The Project Manager is responsible for building and maintaining relationships with suppliers, vendors, customers, employees. The Project Manager will be responsible for all aspects of project management, including start-up, obtaining applicable permits, preparing tenders, budgets, estimates and schedules as well as sales. The Project Manager must have the ability to coordinate several major activities at once, while analyzing and resolving specific problems.
Other duties will be assigned as necessary.
TRUST means we will trust each other to be accountable for our actions. We accept the consequences of our actions and inactions. We realize we are not perfect. When we err, we will admit our error and learn from it.
RESPECT means we will respect the dignity of each other, our clients, our suppliers, and everyone we come in contact with.
INTEGRITY means that as a corporation and as individuals we will always do what is right. If we have to ask ourselves the question, “is this right”, we already know the answer.
PROFESSIONALISM means we will conduct ourselves in a professional manner in all of our dealings, so that as members of the Kilmarnock team we can always be proud of the way we conduct ourselves with everyone inside and outside the company.
- Customer Focus – Ensures and maintains customer satisfaction with the product and services offered by the organization.
- Communication – Clearly conveys information to a variety of audiences using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respect.
- Energy and Stress – Consistently demonstrates high level of drive, infectious to the surrounding environment. Preserves effectiveness, drive and focus for extended periods of time, while maintaining composure in highly stressful or adverse situations.
- Team Work – Promotes cooperation and commitment with the team towards the attainment of common goals. Gets others excited about and committed to furthering the organization’s objectives. Enables cooperative and productive group interactions.
- Quality Orientation – Completes tasks keeping in mind all aspects involved regardless of magnitude, checking tasks and processes while having attention to details.
- Time Management – Maximizes time in order to accomplish as many tasks as possible in a timely manner keeping in mind prioritizing tasks as needed.
- Adaptability / Flexibility – Maintains accuracy, positive attitude and an open-mind in the event of changes in business needs, conditions or work responsibilities.
- Creative and Innovative Thinking – Develops fresh ideas that provide solutions to all types of workplace challenges.
- Decision Making and Judgement – Makes timely, informed decisions that take into account facts, goals, constraints and risks. Sees the big, long-range picture. Aligns direction, products, services and performance with organization.
- Problem Solving – Resolves difficult and complicated challenges.
- Result Focus – Focuses on desired outcomes and how to best achieve them. Gets the job done.
- Accountability and Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with no oversight, including following guidelines, standards regulations and principles.
- Ethics and Integrity – Earns the trust and respect of others through consistent honesty and professionalism in all interactions. Diplomatically handles challenging or tense interpersonal situations.
- Mediating and Negotiating – Helps others resolve complex or sensitive disagreements and conflicts. Reaches deals and compromises.
- Providing Consultation – Partners with clients to identify and resolve complex and sensitive issues.
- Leadership – Promotes organizational mission and goals, and shows the way to achieve them. Influences others to act in support of ideas, programs, and causes while getting others excited about and committed to furthering the organization’s objectives.
- Coaching and Mentoring – Enables co-workers to grow and succeed through feedback, instruction and encouragement; formally delivery information.
- Mathematical Reasoning – Uses mathematical techniques to calculate data or solve practical problems.
- Development and Continual Learning – Displays ongoing commitment to learning and self-improvement
- Assist in the development and implementation of new business strategies and systems for creating or improving processes and procedures to improve corporate performance.
- Manage the morale in the company by setting and demonstrating a strong business ethic for dealing with employees, suppliers and customers.
- Generate sales through in-person and telephone customers, repeat customers and sales leads
- Build and foster a network of clients to create new opportunities for revenue growth
- Handle customer enquiries and complaints which are escalated from site supervisors or other staff members.
- Analyze the customer’s concern and present options to solve their issue.
- Update work orders with appropriate information to provide information more quickly and easily to customers.
- Ensure that all reporting employees adhere to company policies and procedures.
- Manage project start-up, permits, change orders and other processes on site
- Prepare tenders, budgets, estimates and quotations along with schedules to complete projects
- Review shop drawings with Design Manager
- Develop a detailed project plan to monitor and track progress
- Create and maintain comprehensive project documentation
- Manage site meetings, all on-site personnel, paperwork and any other documents generated by project
- Ensure that work processes and procedures conform to internal QMS/ISO standards.
- Ensure that all on-site personnel are following safe work practices
- Ensure any on-site issues are resolved and dealt with in a timely manner
- Establish and deliver mechanisms for tracking project progress and changes and reporting to stakeholders via a formal communications plan
- Report and escalate to senior management as needed
- Conduct project post job reviews in order to identify areas for improvement; make recommendations based on findings
- Perform other duties as required.
- Post Secondary diploma or degree in a business technical field or equivalent technical experience and qualifications.
- 10 or more years’ previous management experience in an industrial environment with proven leadership abilities.
- Strong management, communication and leadership skills
- A clear and solid understanding of personnel policies, practices, procedures and other operational issues faced by the organization.
- Effective attention to detail and a high degree of accuracy.
- High level of integrity, confidentially, and accountability.
- Sound analytical thinking, planning, prioritization, and execution skills.
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
- Ability to read blueprints, schematics, field drawings and plans
- A solid understanding of all trades and techniques
- Ability to work safely in many environments with strong knowledge of OH&S regulations
- Results-oriented individual with the ability to interpret and effectively manage multiple and competing priorities and time lines
- Able to facilitate meetings, feedback sessions and briefings in order to create consensus among stakeholders
- Able to build and maintain lasting relationships with clients, employees and any other stakeholders
- Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.) and email
- Flexibility to adjust to shifting priorities and deadlines
- As a condition of employment, the successful candidate must meet all Government of Canada security screening requirements and maintain the applicable security clearance(s) for the duration of their employment in the role.
- Ability to attend and conduct meetings.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Exposure to extremes of heat and cold – work both indoors and outdoors
- Exposure to high decibel levels, dust, dirt and to other media requiring Personal Protective Equipment (PPE).
- 24/7 availability
- Physical ability to lift up to 50 lbs.
- Frequent travel to off-site locations
- Hazards associated with the trade
