Portsmouth Administrator Jobs – 28 Openings This Week

Financial Administrator
Cataraqui Cemetery —Kingston, ON
- $27–$30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Wellness program
- Disability insurance
Quick apply
Accounting Administrator
MetalCraft Marine Incorporated —Kingston, ON
- $55,000–$80,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Profit sharing
- Disability insurance
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
10d
Office Administrator / Operations Coordinator
Clear Results —Kingston, ON
- $23–$25 an hour
- Part-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Front Desk/Medical Receptionist
Massage Addict Kingston —Kingston, ON
- $18–$20 an hour
- Part-time
- Sales
- Medical office experience
- Front desk
- Flexible schedule
Quick apply
3h
Administrator - HR Department
Cancoil Thermal Corporation —Kingston, ON
- $25.48 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Human resources
- Dental care
- Life insurance
Quick apply
9d
Office Administrator/Receptionist
Maple Leaf Tours —Kingston, ON
- $21–$24 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Greenshield Pest Control Inc —Kingston, ON
- $23–$25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Client Service Administrator (CSA) - Building Automation
Siemens —Kingston, ON
- $54,000–$75,000 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- English
- Profit sharing
Claim Administrator
THE EMPIRE LIFE INS. CO —Kingston, ON
- $51,120–$75,615 a year
- Full-time
- Hybrid work
- In-person
- Business
- Communication skills
- Dental care
- Tuition reimbursement
Quick apply
Departmental Administrator
Queen's University —Kingston, ON
- Overtime
- Administrative experience
- Supervising experience
- Bachelor's
1d
Retail & Studio Administrator
Amaranth Stoneware Ltd. —Kingston, ON
- $18.60–$21.00 an hour
- Part-time
- Sales
- Administrative experience
- Data entry
- Store discount
- Dental care
Quick apply
Office Administrator
Frontenac Property Management —Kingston, ON
- $22–$24 an hour
- Weekends as needed
- Google Suite
- English
- Databases
- Disability insurance
- Dental care
Quick apply
10d
Claim Administrator - 12-month Contract
THE EMPIRE LIFE INS. CO —Kingston, ON
- $51,120–$75,615 a year
- Full-time
- Hybrid work
- In-person
- Business
- Communication skills
- Dental care
- Tuition reimbursement
Quick apply
Superintendent (Kingston)
R.W. Tomlinson —Kingston, ON
- $100,000–$140,000 a year
- Weekends as needed
- Quality Control
- Travel
- Construction experience
- Dental care
- Tuition reimbursement
Quick apply
Temporary Administrator
Queen's University —Kingston, ON
- Monday to Friday
- Microsoft Outlook
- Administrative experience
- Front desk
8d
ERP System Administrator (Acumatica)
Alimentiv —Kingston, ON
- $78,000–$130,000 a year
- Full-time
- Remote
- Software troubleshooting
- ERP systems
- Continuous improvement
Quick apply
12d
Condominium Property Administrator
NomadHomes Inc. —Kingston, ON
- $19–$22 an hour
- Immediate opening
- Administrative experience
- Computer skills
- Communication skills
Quick apply
14d
Contract Administrator – Water/Wastewater
J.L. Richards & Associates Ltd —Kingston, ON
- $70,000–$95,000 a year
- Full-time
- Hybrid work
- Quality Control
- Contracts
- Negotiation
- Dental care
- Flexible schedule
Quick apply
3d
Utilities Kingston - President & Chief Executive Officer
Ontario Municipal Administrators Association (OMMA) —Kingston, ON
- Continuous improvement
- Team management
- Communication skills
13d

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Financial Administrator

Cataraqui Cemetery
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$27–$30 an hour

Qualifications

Benefits administration
Financial forecasting
Budgeting and forecasting
Accounts receivable
Sage
Microsoft Excel
Microsoft Outlook
Accounts payable
Financial auditing
Finance
Customer service
Spreadsheets
Accounting software
Financial management report preparation
Finance
Analysis skills
Bachelor's
QuickBooks Online
QuickBooks
Data entry
Payroll
Accounts receivable processing
Finance and accounting experience
Sage 50 Accounting
Budgeting
Deposits
Business
Bookkeeping
Accounting
Bank reconciliation
Communication skills
Time management
Analytics

Full job description

Financial Administrator

Location: Kingston, Ontario
Company: The Cataraqui Cemetery Company (Cataraqui Cemetery & Funeral Services)
Position: Full-Time, Permanent (40 Hours per Week)

About Us

Founded in 1850, The Cataraqui Cemetery Company is a community-based, not-for-profit organization serving the Kingston region through cemetery, cremation, funeral, and memorial services. As one of Eastern Ontario's oldest and most respected bereavement service providers, we are committed to serving families with professionalism, compassion, dignity, and integrity while preserving one of Kingston's most significant heritage properties.

We are seeking an experienced and highly organized Financial Administrator to join our administrative team. This is an excellent opportunity for a detail-oriented accounting professional who values accuracy, accountability, and meaningful work within a collaborative and supportive environment.

Position Summary

Reporting directly to the General Manager, the Financial Administrator is responsible for the day-to-day financial administration of the Corporation. This position plays a critical role in maintaining the integrity of the Corporation's financial records while ensuring compliance with accounting standards, government reporting requirements, internal financial controls, and the operational needs of a regulated bereavement service organization.

Key Responsibilities

The successful candidate will be responsible for, but not limited to:

Maintain accurate financial records using QuickBooks Online, Microsoft 365, CemSites and other approved business software.
Process accounts payable and accounts receivable.
Prepare and process payroll and maintain employee payroll records.
Reconcile bank accounts, credit cards, payroll liabilities, trust accounts, investments and other balance sheet accounts.
Prepare and submit statutory remittances including HST, payroll deductions, WSIB, Employer Health Tax (EHT), Group RRSP contributions, employee benefits and other government reporting requirements.
Prepare electronic banking transactions and bank deposits for authorization in accordance with the Corporation's internal financial controls.
Administer employee benefit programs and coordinate the Group RRSP program.
Prepare monthly financial statements, budget reports, cash flow reports and variance analyses.
Assist with annual budgeting and financial forecasting.
Coordinate interim and year-end financial audits and act as liaison with external accountants and auditors.
Perform accurate data entry and maintain the Corporation's regulated registers, statutory ledgers, trust records, client financial records and other provincially required records, ensuring compliance with the Funeral, Burial and Cremation Services Act, applicable regulations, and established internal procedures.
Ensure all financial, client and regulatory records are maintained accurately, securely and in a timely manner.
Provide administrative support and reception coverage as required.
Perform other accounting, administrative and customer service duties reasonably associated with the position.

QualificationsEducation & Experience

Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
Minimum five (5) years of bookkeeping or accounting experience.
Professional accounting or bookkeeping designation is considered an asset.
Experience in a not-for-profit, charitable, funeral, cemetery or other regulated environment is considered an asset.

Knowledge & Skills

Strong working knowledge of QuickBooks Online, Microsoft Excel, Outlook and Microsoft 365.
Experience with electronic banking platforms and computerized accounting systems.
Strong understanding of Generally Accepted Accounting Principles (GAAP).
Experience processing payroll and preparing statutory remittances.
Excellent analytical, organizational and time management skills.
Exceptional attention to detail and accuracy.
Strong data entry skills and the ability to maintain accurate financial and regulated records.
Excellent written and verbal communication skills.
Demonstrated professionalism, discretion and the ability to maintain strict confidentiality.
Ability to work independently while contributing positively within a collaborative team environment.

What We Offer

Full-time permanent employment (40 hours per week).
Monday to Friday schedule (8:30 a.m. – 5:00 p.m.).
Competitive compensation based on qualifications and experience.
Comprehensive employee benefits package.
Group RRSP matching program.
Professional development opportunities.
Stable employment with a respected, community-focused, not-for-profit organization.
The opportunity to contribute to an not for profit organization that has proudly served the Kingston community since 1850.

How to Apply

Interested applicants are invited to submit a résumé and cover letter outlining their qualifications and relevant experience.

Applications should be addressed to:

Craig Boals
General Manager
The Cataraqui Cemetery Company

Only applicants selected for an interview will be contacted.

Accommodation

The Cataraqui Cemetery Company is an equal opportunity employer committed to fostering an inclusive and accessible workplace. Accommodation is available upon request throughout all stages of the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to advise us at any stage of the hiring process, and appropriate arrangements will be made.

Job Types: Full-time, Permanent

Pay: $27.00-$30.00 per hour

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care
Wellness program

Application question(s):

How many year of experience proficiently working with Sage

50/Simply Accounting

Experience:

Microsoft Excel: 5 years (required)
Bookkeeping: 5 years (required)
Analysis skills: 5 years (required)
Time management: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in portsmouth

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Accounting Administrator

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Office Administrator / Operations Coordinator

Front Desk/Medical Receptionist

Administrator - HR Department

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Utilities Kingston - President & Chief Executive Officer

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