Saint John, Nb Administrative Jobs – 66 Openings This Week

Coordinator (Operations & Executive Support)
AvenueNB Cooperative Ltd —New Brunswick
- From $52,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Dental care
Quick apply
Switchboard Operator
Horizon Health Network —Saint John, NB
- From $24.48 an hour
- Weekends as needed
- Microsoft Excel
- English
- High school diploma or GED
- Employee assistance program
Quick apply
Client Experience Coordinator
Laura Gatien & Associates Counselling Services —Saint John, NB
- $50,000–$60,000 a year
- Full-time
- Customer service
- Medical office experience
- In-person
- Dental care
- Paid time off
Quick apply
9d
Administrative Operational Lead
Laura Gatien & Associates Counselling Services —Saint John, NB
- $60,000–$70,000 a year
- Full-time
- Management
- Medical office experience
- Administrative experience
- Dental care
- Paid time off
Quick apply
1d
Executive Assistant
Sors International, Inc —Rothesay, NB
- $65,000–$90,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Fairweather Tire & Automotive —Saint John, NB
- From $25 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Dental care
- Life insurance
Quick apply
5d
Dental Receptionist
KV Dental —Rothesay, NB
- $20–$25 an hour
- Full-time
- Computer skills
- In-person
Quick apply
1d
Corporate Health & Safety Administrator
Homestar group Inc —Quispamsis, NB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
7d
Office Administrative Assistant
Advantage Personnel —Saint John, NB
- $20–$24 an hour
- Monday to Friday
- Microsoft Office
- Administrative experience
- QuickBooks
Senior Executive Assistant
Adecco Canada —Saint John, NB
- $22–$26 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13d
Production Administrative Associate
Razor Contract Manufacturing Ltd —Saint John, NB
- Full-time
- Microsoft Excel
- ERP systems
- English
Quick apply
13d
Saint John File Clerk Coordinator (1063) PCN 1757577
Horizon Health Network —Saint John, NB
- $27.66–$29.41 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
6d
Executive Assistant to the GM
Division Ten Specialties Ltd. —Saint John, NB
- $50,000–$70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Project Administrator
Petro Service Limited is hiring for a Project Administrator in Saint John, NB. —Saint John, NB
- Full-time
- Microsoft Office
- Communication skills
- Time management
- Dental care
- Tuition reimbursement
Back Office Support / Administrative Coordinator
A&W Restaurants —Rothesay, NB
- $16.67–$25.00 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
- Relocation assistance
- Flexible schedule
Quick apply
3d
Operations Administrator - Saint John, NB
Killam Apartment REIT —Saint John, NB
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
Administrative Assistant
Sentrex Wind Services —Quispamsis, NB
- $40,000–$60,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Dental care
Quick apply
5d
Administrative Assistant PL4
University of New Brunswick —Saint John, NB
- $22.92–$27.14 an hour
- Part-time
- Doctoral degree
- Finance
- Master's degree
- Disability insurance
- Dental care
8d
Junior Administrator
Division Ten Specialties Ltd. —Saint John, NB
- $40,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
5d
Accounts Payable & Office Coordinator
Mariner Innovations —Saint John, NB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care

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Coordinator (Operations & Executive Support)

AvenueNB Cooperative Ltd
New Brunswick

Quick apply

Job details

Full-time
From $52,000 a year

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Salesforce
English
Microsoft Office
Administrative experience
Bachelor's
SharePoint
College diploma
Document management

Full job description

Position Overview

AvenueNB is seeking a highly organized, resourceful, and self-directed Coordinator to serve as the operational backbone of our team. This is a pivotal role designed for a professional who thrives on variety, anticipates needs, and takes pride in "getting things done."

The Coordinator provides high-level support equally across the leadership team, including the Executive Director, the Operations Director, and the Employer Services and Communications Director. You will be the primary point of contact for incoming inquiries from the public and the lead planner of our Annual Forum. We are looking for a "solution-finder" who can provide administrative support and keep projects on track with minimal supervision.

Key Responsibilities

Administrative Support

· Provide comprehensive administrative support to the Executive Director and Leadership team, balancing competing priorities and deadlines.

· Anticipate leadership needs by preparing briefing materials, presentations, and correspondence in advance.

· Coordinate regional meetings and consultations across New Brunswick, managing all logistics from venue booking to participant communications.

· Support the Board of Directors by preparing agendas, scheduling meetings (Zoom/in-person), booking translators, and maintaining accurate records of decisions.

· Prepare, edit, and distribute professional bilingual (English and French) communications, memos, notices, and updates for member agencies and stakeholders.

Event Leadership

· Lead the planning, coordination, and execution of AvenueNB’s Annual Forum.

· Manage all vendor relations, including translation/interpretation services, venues, catering, and audio-visual technicians.

· Ensure a seamless experience for all delegates from registration through to post-event reporting.

System Support

· Develop and generate reports and dashboards to track program outcomes, membership trends, and organizational KPIs.

· Provide first-level technical support to member agencies and users accessing Salesforce and other systems, assisting with account access, troubleshooting common issues, and liaising with system administrators when required.

Manage administrative aspects of an online training program, including participant onboarding, user account setup, and ongoing program support.

Project & Operations Support

· Support the Operations Director in developing and deploying surveys and feedback tools to evaluate programs and services.

· Process application forms and determine program eligibility with high attention to detail.

· Identify opportunities to streamline internal processes and ensure all organizational documents are accessible and current.

· Produce clear, accurate reports and summaries for the Management Team, the Board of Directors, and member agencies to support decision-making and project tracking.

Qualifications

Education: College diploma or University degree in a related discipline; an equivalent combination of education and experience (including lived experience) will be considered.

Experience: 3+ years of proven experience in a high-level administrative, operations, or coordination role.

Technical Skills

· Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.

· Experience using SharePoint for document management, file organization, and collaboration.

· Salesforce experience is considered an asset.

· Comfortable learning and using new technologies, AI, databases, online platforms, and virtual meeting tools.

Skills and Attributes

· Problem Solver: You don’t just spot issues; you bring solutions. You are resourceful and have the initiative to independently seek out information and solutions.

· Customer Service Excellence: You possess a pleasant, professional personality and represent AvenueNB with pride when speaking to members and the public.

· Impeccable Attention to Detail: You have a "zero-error" mindset and take pride in ensuring every memo, contract, and data entry is precise before it leaves your desk.

· Adaptable: You have the power to move between tasks quickly as priorities change in a growing organization.

· Bilingualism: Professional working proficiency in both English and French (written and spoken) is required.

· Highly Organized: You enjoy creating order. You excel at managing multiple priorities to ensure the office runs efficiently and projects stay on track.

What We Offer:

An exciting opportunity to work in an innovative, collaborative environment to create a positive impact in the lives of persons with a disability and employers in NB. Come be part of our dynamic team!

Health/Dental Benefits and RRSP Pension Plan
Competitive Salary and Paid Vacation/Personal Days
Professional Development Opportunities
Wellness/Fitness Annual Allowance
Flexible Work Environment: work from home or hybrid (must be within New Brunswick) (Head Office is in Fredericton)

How To Apply:

If you are excited about this role and think you could be a good fit, we want to hear from you. Send your cover letter and resume to [email protected] by June 29th, 2026.

We thank all applicants for their interest; however, only those candidates being considered for an interview will be contacted. This opportunity is only available for candidates legally entitled to work in Canada and residing in New Brunswick.

Pay: From $52,000.00 per year

Benefits:

Company events
Dental care
Flexible schedule
RRSP match
Vision care
Wellness program
Work from home

Language:

French and English (required)

Location:

New Brunswick (required)

Work Location: Remote

Quick apply

Refine Your Search

administrative jobs in saint john, nb

Coordinator (Operations & Executive Support)

Switchboard Operator

Client Experience Coordinator

Administrative Operational Lead

Executive Assistant

Office Administrator

Dental Receptionist

Corporate Health & Safety Administrator

Office Administrative Assistant

Senior Executive Assistant

Production Administrative Associate

Saint John File Clerk Coordinator (1063) PCN 1757577

Executive Assistant to the GM

Project Administrator

Back Office Support / Administrative Coordinator

Operations Administrator - Saint John, NB

Administrative Assistant

Administrative Assistant PL4

Junior Administrator

Accounts Payable & Office Coordinator

I want to receive the latest job alerts for administrative in saint john, nb

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