Purpose:
Reporting to the Executive Director, Operations and Resource Planning, and working in close partnership with the Assistant Dean, Admissions (academic lead), the Manager, Recruitment and Admissions serves as the management lead for admissions to the Undergraduate Medical Education (MD) program. The role provides strategic leadership and operational oversight of the admissions team, ensuring a fair, transparent, and holistic admissions process that supports the School of Medicine's academic mission, social accountability mandate, and accreditation requirements.The Manager oversees the full MD admissions lifecycle, from recruitment and community-engaged outreach through application processing, holistic file review, interview administration, committee-based selection, offers, appeals, and enrolment, ensuring that all processes align with CACMS Standard 10 and relevant provincial and national frameworks (e.g., OMSAS, AFMC). The Manager implements admissions policies set by faculty leadership, supports the effective functioning of the MD Admissions Committee, and ensures rigorous bias-mitigation, conflict-of-interest management, and data governance throughout the cycle.The Manager plays a key role in establishing and integrating MD admissions processes within the broader University environment, working collaboratively with academic leaders and central partners to build a high performing, values aligned admissions function. In addition, the Manager provides leadership for medical-specific student financial aid, scholarships, and bursaries, collaborating with University partners to reduce financial barriers and enhance access for underrepresented applicants, including Indigenous, Black, rural, and other equity-deserving communities, in keeping with York University's commitment to equity, diversity, inclusion, and reconciliation.
Education:
Bachelor's degree in a relevant field.Note: Requires verification of degrees/credentials
Experience:
5 years of related experience in admissions, student recruitment or academic administration in a health professions education or medical school admissions setting.
3 years management experience in a unionized environment.
Experience in strategic planning, change management (including developing and managing budgets), and project management within a complex organizational setting, with a track record of successful collaboration across diverse partners and teams.
Experience developing and implementing admissions policies and procedures, including designing applicant assessment and evaluation methods (e.g. file review processes, interview methodologies) and managing advanced standing or transfer admissions in accordance with academic policies.
Experience with enterprise-level admissions systems or customer relationship management (CRM) tools, and applying technology and data analytics to support recruitment, selection, and reporting processes.
Skills:
Knowledge
Understanding of university admissions policies, regulations and educational standards, and faculty led governance and committee processes.
Broad understanding of challenges and opportunities, as well as goals of medical schools or higher education institutions.
Comprehensive understanding of the Canadian medical school landscape, CACMS accreditation standards (especially Standardard 10), and provincial/national admissions systems (e.g. OMSAS, AFMC).
Knowledge of equity, diversity, inclusion and social accountability driven admissions practices, including holistic review and bias mitigation.
Understanding of Indigenous engagement and reconciliation frameworks relevant to medical education admissions (e.g. TRC Calls to Action and institutional Indigenous frameworks).
Knowledge of data governance, privacy, and records management requirements in higher education (e.g. FIPPA) as applied to admissions.
Knowledge of MD program outcomes, competencies, and learner assessment approaches to inform selection decisions.
Knowledge of admissions analytics, reporting, and continuous quality improvement methods to evaluate and enhance selection processes.
Understanding of distributed and community-based medical education models and their implications for recruitment and admissions.
Knowledge of partnership management in medical education, including community, healthcare, and feeder school relationships.
Knowledge of student financial aid frameworks and basic financial literacy as they relate to admissions, access, and bursaries.
Skills
Effective leadership, communication, and interpersonal skills, with demonstrated ability to build collaborative relationships and exercise advocacy across University, Faculty, and external partner environments.
Effective analytical and problem-solving skills, including the ability to assess data and trends, apply sound judgement, and develop creative, evidence-informed solutions to complex issues.
Ability to lead and implement recruitment and admissions strategies, including the design, execution, and continuous improvement of processes, policies, and supporting information systems.
Effective project and organizational management skills, with experience overseeing multiple initiatives simultaneously, reviewing work processes, negotiating priorities, and delivering results in complex environments.
Ability to work effectively under pressure in high-volume, fast-paced settings, managing competing priorities while maintaining accuracy, service quality, and partner confidence.
Financial management skills, including planning, monitoring, and resource stewardship within an academic or administrative context.
Ability to delegate work and provide team members with clear direction and support to meet objectives.
Proficiency in MS Office Suite applications (Word, Excel, PowerPoint).
Proficiency with admissions-related information systems and application-oriented software, including CRM platforms, OMSAS portals, spreadsheets, databases, and large enterprise record systems.
Additional Notes:
Position requires verification of degree(s)/credential(s). Normal office work environment.
Regional travel is required. primarily during the work week, with some evening and weekend commitments.
Required to travel across Canada on behalf of the University.
Flexible availability to attend events and meetings outside of normal working hours
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.
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